Administrative Assistant - K
Athletics & Physical Education
Duration of Position:
Full year / Full time
37.5 hours/week for 45 weeks; 20 hours/week
for 7 weeks
About Vassar College
Located in the scenic Mid-Hudson Valley, Vassar College is a highly
selective, residential, coeducational liberal arts college. Vassar
is deeply committed to fostering a community that reflects the
values of a liberal arts education and to promoting an environment
of equality, diversity and inclusiveness. Vassar seeks to create a
pluralistic community for all staff, faculty and students. Vassar
College is an Affirmative Action, Equal Opportunity employer, and
applications from women, individuals with disabilities and members
of historically underrepresented groups are especially
encouraged. Vassar College is a smoke-free, tobacco-free
campus. Note: Vassar College has a universal vaccination
policy requiring a COVID-19 vaccination for all employees except
for those exempt for medical or religious reasons.
Position Summary and Responsibilities
Vassar College invites applications for the position of
Administrative Assistant. The Administrative Assistant will provide
administrative and operations support for administrative and
coaching staff for 23 varsity teams and 4 varsity club teams.
The position is scheduled to work full-time (37.5 hours per week)
for 45 weeks during the academic year plus seven weeks in the
summer at 20 hours/week. The individual will report to the Director
of Athletics and Physical Education.
general clerical support, responding to inquiries, and answering
- Collaborating with staff to arrange team travel
including transportation and overnight lodging.
- Collecting agenda topics and generating minutes for
monthly department meetings.
- Data entry into internal and
external databases and websites, including the athletics
- Assisting with new vendor registrations,
supplier invoices and other tasks related to department purchases
- Ordering and maintaining office
- Managing, supervising and coordinating one to
two work study office assistants.
- Assisting with
department special events such as the athletics award banquet and
- Providing clerical support for summer
camps and clinics.
- Performing other duties as assigned by
the Director of Athletics and Physical Education.
No later than 8/16/2021
Vassar College athletics programs are conducted in compliance with
policies, procedures and regulations of Vassar College, the NCAA
and the Liberty League.
- A minimum of two to four years of
administrative experience, preferably being in an academic
- Excellent computer skills are essential with
proven proficiency with Microsoft suite, email, databases, and
Internet browsers. Prior experience with Workday, EMS (Event
Management System), and Moodle a plus.
- Ability to
interact effectively with a diverse community of faculty, students,
staff, prospective students, and visitors in a knowledgeable and
- Tact, diplomacy and the ability to exercise
discretion and confidentiality are required
- Must have a
professional, problem-solving demeanor; excellent judgment and
- Ability to work independently with strong
organizational skills, and the ability to effectively manage
deadlines and multiple, competing priorities.
Special Instructions to Applicants
To complete your on-line application, you will be required to
attach your resume, cover letter, and contact information for 3
professional references. All attachments must be in PDF
format. Priority will be given to those applications received
by July 30, 2021. If you have any questions, please contact
Human Resources, 845-437-5820.
For full consideration applicants should apply by:
All applicants must apply online at: https://employment.vassar.edu/postings/2099.