University Secretary and Advisor to the President

Oregon, United States
Salary Not specified
Jul 19, 2021
Employment Level
Employment Type
Full Time

University Secretary and Advisor to the President

Job no: 527820
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Other

Department: President's Office
Appointment Type and Duration: Regular, Ongoing
Salary: Commensurate with experience
Compensation Band: OS-EXEC-Fiscal Year 2020-2021
FTE: 1.0

Application Review Begins
August 2, 2021; position open until filled.

Special Instructions to Applicants
Please apply by submitting an intent letter and resume.

Department Summary
The Board of Trustees is the governing body of the University of Oregon. The broad responsibilities of this 15-member group are to supervise, coordinate, manage, and regulate the UO, as provided by state statute. The trustees may exercise all powers, rights, duties, and privileges expressly granted by law or that are incidental to their responsibilities.

Position Summary
The University Secretary (“Secretary”) is a senior administrative position and an officer of the University. The Secretary is responsible for high-level and confidential facilitation and coordination of the activities of the Board of Trustees of the University of Oregon (“Board”), including strategic planning, meeting preparation, staffing, and managing relationships between the Board and university administrators. The Secretary ensures compliance with public meetings laws, attends all meetings of the Board and its committees, makes and retains custody of the records of the proceedings of the Board and its committees, and provides for the general management and coordination of Board activities. The Secretary is the custodian of university policies enacted by the Board or the President of the University (“President”).

The Secretary also serves as a senior advisor and administrative staff member to the President, managing projects and initiatives, providing strategic counsel, and representing the President as directed by the President.

The Secretary reports administratively to the President of the University and functionally to both the Chair of the Board of Trustees (“Chair”) and the President.

Minimum Requirements
  • Bachelor's degree
  • Five years of experience working directly with a board of directors, chief executive officer, or equivalent in a professional or executive setting

    Professional Competencies
  • Proven ability to prioritize multiple competing and changing priorities, requests, tasks, and deadlines
  • Proven ability to manage demands and stresses of a high-profile organization
  • Highly effective and professional verbal communication skills and ability to communicate effectively with individuals from diverse backgrounds
  • Excellent writing skills, including proofreading and editing proficiency as well as minute keeping
  • Strong computer literacy, including with the Microsoft Office suite of programs
  • Proven experience maintaining a high level of confidentiality and professional conduct
  • Experience with meeting preparation

    Preferred Qualifications
  • Graduate degree in a relevant field
  • Knowledge of and experience with senior-level administrative operations at a college, university, or university system

    FLSA Exempt: Yes

    All offers of employment are contingent upon successful completion of a background inquiry.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit


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