Coordinator, Covid Relief Grants

Florida, United States
Salary Not Specified
Jul 19, 2021
Employment Level
Employment Type
Full Time

Application Deadline:               Monday, August 02, 2021

Salary & Benefits:                     Salary is $47,498.66. Compensation package is comprised of many college paid benefits including health and life insurance, retirement, leave time, and tuition waivers for Santa Fe College and the University of Florida.

Classification:                            Full-time, Technical/Professional, Paygrade PT5, Exempt, Grant Funded.

Location:                                    Northwest Campus, 3000 NW 83rd Street, Building F, Gainesville, FL 32606.


Overview:  Santa Fe College (SF) has been recognized as one of the top-rated community colleges in the United States.  Santa Fe College is a comprehensive public college that offers a range of Bachelor’s degrees, Associate in Arts, Associate in Science and Associate in Applied Science degree options, as well as Certificate and Non-Degree programs.  Santa Fe College is a student-centered institution with a commitment to open access, academic excellence, and cultural and ethnic diversity. A high quality of life, temperate climate, proximity to the University of Florida, diverse cultural events, and plentiful recreational opportunities make SF and Gainesville an ideal community to work and live. 


Santa Fe College is seeking a Coordinator to assist the Director for Sponsored Projects with leadership in coordinating and managing multiple Covid federal relief grants in sponsored projects (planning, developing, project management, administration, compliance, governance, certification efforts). This position will work closely with the Office of Finance to meet federal financial compliance regulations.


Responsibilities and duties include:

  • Coordinates and manages Covid Relief grants to ensure timely submission and reporting; ensures content and professional quality to meet funding agency's requirements.
  • Researches, collects, compiles, analyzes financial information and interprets college data to monitor federal and state awards.
  • Develops and manages federal projects budgets, including periodic reports and drawdowns for funding in collaboration with the Office for Finance.
  • Develops an understanding and implements federal and state grants compliance requirements; manages the grants process from beginning to end and works closely with college project managers.
  • Provide service excellence through courteous, informed, accessible and professional engagement.
  • Perform other duties as assigned.

Reports to: Director, Sponsored Projects




Required: A Bachelor’s degree and two (2) years of technical writing and computer skills.


Additional Requirements: Must have or will complete the required course work to earn the Certified Grants Management Specialist designation from the National Grants Management Association (NGMA) within first year of employment.  A criminal background check will be conducted.


Preferred: Master’s degree. Two (2) years of related work experience implementing or managing grants or related experience. Program management credentials, Accounting experience or legal prep work.


Knowledge, Skills and Abilities:

  • Ability to work successfully in a multi-cultural environment.
  • Ability to effectively handle confidential and proprietary information.
  • Adaptability to Change – able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment.
  • Analytical Aptitude & Problem Solving - able to analyze information, problems, situations, practices and/or procedures, collect and interpret data, reason logically, establish facts, identify and define existing and potential issues, recognize the interrelationships among elements, draw valid conclusions, develop recommendations, as well as alternative courses of action, select appropriate course, follow up, and evaluate.
  • Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.
  • Critical Thinking & Judgement - able to make well-reasoned, sensible, and timely decisions based on careful, objective review and informed analysis of available information, considerations, and other factors.
  • Organization & Time Management – able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames.
  • Problem Solving – proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions.
  • Relationship Management – able to personally provide high level of interactive service to others, building relationships and addressing identified needs.
  • Results Orientation – proven ability to set and exceed established targets.
  • Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs.
  • Team Orientation & Interpersonal – highly motivated team player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.
  • Independent work - able to work independently with limited supervision and able to self-motivate.

Application Process: All applicants must complete the SF Employment Application, submit a letter of intent, an up-to-date resume, as well as college transcripts through the job portal to be considered for this position. College transcripts are required for any college coursework. Unofficial transcripts are only accepted for review purposes, official transcripts are required prior to any offer of employment being made.