EXECUTIVE ASSISTANT

Job no: 237595-US
Work type: Partial Remote, Staff-Full Time
Department: CALS/ADMIN/DEAN & DIR
Location: Madison
Categories: Office & Administrative Support



Position Summary:

This position provides direct, high-level administrative support to senior leadership in the College of Agricultural and Life Sciences (CALS) and provides program-level and office support for the CALS Office of the Dean and Director. Candidates must have the ability to work in and contribute to an environment that is welcoming and inclusive of a diversity of people, perspectives, and lived experiences.

This position requires a strong communicator with proven interpersonal skills, who can establish and maintain effective working relationships and exhibit a customer service-oriented attitude in interactions with visitors, faculty, and staff. This individual in this position will be privy to sensitive discussions at the senior leadership level, and as such, must appropriately ensure confidentiality in all interactions.

A successful candidate will thrive in a fast-paced office environment, have the ability to manage multiple tasks, and have the ability to adapt to changing priorities. An ideal candidate should be able to take initiative while exercising good judgment and discretion, and have a track record of being able to work both independently and as part of a collaborative team. Ideally, this individual will be able to use their strong attention to detail, and familiarity with a wide array of office tools, to approach administrative tasks with a solutions-oriented mindset.

The UW-Madison College of Agricultural and Life Sciences is committed to maintaining and growing a culture that embraces diversity, inclusion, and equity, believing that these values are foundational elements of our excellence and fundamental components of a positive and enriching learning and working environment for all students, faculty, and staff.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

No Degree Required

Minimum Years and Type of Relevant Work Experience:

1. Strong interpersonal skills, including superior verbal and written communication skills.
2. Excellent organizational skills, and the ability to manage and prioritize multiple, concurrent projects in a fast-paced environment.
3. Ability to be meticulous and pay attention to details
4. Ability to maintain confidentiality.
5. Ability to work independently, as well as function effectively in a team and with a diverse group of people.
6. Ability to exercise independent judgment in complex situations.
7. Ability to adapt to new and challenging situations.
8. Ability to establish and maintain effective working relationships with office colleagues, faculty, staff, university officials, and the public.
9. Proficient software knowledge and expertise: Windows, Microsoft Word, Excel, PowerPoint and Access, electronic forms, web/internet, etc.
10. Preference will be given to candidates experienced in supporting senior-level executives. Administrative experience in a higher education or senior executive setting preferred. Bachelor's degree preferred but not required.

Additional Information:

-A criminal background check will be required
-A probationary period is required

Department(s):

A070100-COL OF AG & LIFE SCIENCES/ADMIN/DEAN & DIR

Work Schedule:

Monday-Friday, between core business hours of 7:45am-4:30pm

This position requires some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Approximately 80% time on-site and approximately 20% remote.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $20.00 HOURLY
Depending on Qualifications

Instructions to Applicants:

To begin the application process please click on the '' button. You will be asked to upload a resume, a cover letter briefly describing your qualifications relevant to the position, and contact information for three professional references.

Contact:

Justin Cave
justin.cave@wisc.edu
608-263-3715
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )





Official Title:

PRG ASST ADV CONF(16410)

Employment Class:

University Staff-Ongoing

Job Number:

237595-US

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/ .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Jul 16 2021 Central Daylight Time
Applications Close: Jul 30 2021 11:55 PM Central Daylight Time

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