Academic Coordinator

New York, United States
Salary Not Specified
Jul 16, 2021
Employment Type
Full Time
Posting Details

Job # 037181 Department Code 21601-2088 Department Public Communications Job Title Academic Coordinator Location Syracuse, NY Pay Range Commensurate with Experience Staff Level S4 FLSA Status Non-exempt Hours
Standard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs. Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description
This position requires use of considerable independent judgment, discretion, and confidentiality in a high pressure, high volume, fast-paced work environment. There is extensive and intensive contact with students and faculty, and a large amount of collaboration with various staff and departments from within the Newhouse School as well as various offices around the SU campus. The Academic Coordinator will oversee day-to-day operations of department and program business. They will also be responsible for researching and compiling various forms of data (i.e., travel arrangements-airfare, bus companies, restaurants, and competitive program information.) Qualifications
  • A Bachelor’s degree or an equivalent combination of education and working in an academic/administrative environment is required.
  • Knowledge of University organization, policies, and procedures preferred.
  • Must be able to interact with high level media professionals, alumni, administrators.
Job Specific Qualifications
  • Excellent oral and written communications skills, interpersonal and organizational skills, with strong attention to detail is needed.
  • Ability to prioritize multiple projects with similar deadlines required.
  • Ability to meet deadlines, analyze resources, change priorities and work effectively with a wide variety of constituents required.
  • Oversee day-to-day operations of departmental and program business requiring considerable independent judgment, discretion, and confidentiality in a high pressure, high volume, fast-paced work environment. There is extensive and intensive contact with students and faculty, and a large amount of collaboration with various staff and departments from within the Newhouse School as well as various offices around SU’s campus.
  • Event management for main campus and off-campus departmental special events including numerous high profile alumni and special guest speaker visits throughout the year.
    • Workshops, symposiums, conferences, forums, competitions, field trips, benchmark trips, alumni receptions, summer boot camp, Convocation activities, and all other activities of the department.
    • Includes all details relating to travel, scheduling, itineraries, catering, publicity, legal/policy implementation, publications, and event management.

  • Manage departmental and program recruitment, registration, advising, benchmark, internship, graduate comprehensive examinations and other academic activities. Includes creation and maintenance of departmental social media sites (Facebook, Twitter, Linkedin, etc.).
    • Extensive contact with prospective and current students, alumni, faculty, media professionals.
  • Prepare monthly budget reconciliations for department chairs and program coordinators; tracking over 500 credit card transactions annually totaling tens of thousands of dollars, and assuring all university budgetary policies and guidelines have been met.
    • Managing the reimbursement process for faculty, visiting professor, adjunct and guest speaker expenses.
    • Prepare a multitude of student reimbursements for student travel on department benchmark trips, class projects, capstone stories, and thesis.
  • Support faculty searches and department(s) efforts in recruiting new faculty and adjunct members (creating online job search, researching & placing advertising, outreach & diversity tracking, coordinating interview process, providing hospitality for candidate while on-campus, reimbursement for out of pocket expenses occurred, assisting with re-location and budgetary questions and procedures.
  • Provide assistance to Newhouse student organizations and associations, including membership application materials, booking accommodations for guest speakers events, room reservations, and publicity.
  • Facilitate student entries for student award submissions to national award programs.
  • Facilitate student entries for internship submissions for official national and international departmental internships (Olympics, Dubai, NYC, Los Angeles, etc.).
Physical Requirements Tools/Equipment Application Instructions
In addition to completing an online application, please attach a resume and cover letter. About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal. EEOC
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity. Quick Link Job Posting Date 07/16/2021 Application Deadline Full Consideration By Job Category Staff Message to Applicants

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