Analyst I/II, Accounts Payable

Position Details

Requisition Number

S953P

Home Org Name

Procurement and Business Services

Division Name

VP for Bus-Fin & CFO

Position Title

Analyst I/II, Accounts Payable

Job Class Code

ED36

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

Level I:
Under close supervision, assists with a variety of routine accounts payable duties with an established spending limit. Responsible for the full accounts payable cycle including analyzing and approving invoices and payments for Procurement and Business Services. Assists with taxable fringe benefit reporting and 1099 processing and reporting.

Level II:
Under general supervision, performs a variety of routine accounts payable duties with an established spending limit. Responsible for the full accounts payable cycle including analyzing and approving invoices and payments for Procurement and Business Services. Responsible for taxable fringe benefit reporting and 1099 processing and reporting.

Level I: Grade 30 Salary Range: $28,000 – $46,700
Level II: Grade 31 Salary Range: $31,300 – $52,100

Essential Functions

Level I:
1. Assists in the analysis and approval of a large volume of electronic invoices and payments while ensuring compliance with state spending policies and procedures. Such analysis includes, but is not limited to, the following: analyzes transactions for patterns in exceptions and utilizes independent judgment to approve or disapprove the request; identifies opportunities for increased efficiency, compliance, and cost-savings; investigates revenue opportunities such as early payment programs; and analyzes payment methods to ensure efficiency and cost-effectiveness. May assist
with identifying units that regularly submit payment requests which lack compliance with current payment policies and procedures in order to provide additional training and support.

2. Ensures that proper coding, approvals, and required documentation are in place for the processing of a variety of payables, including vendor payments, travel reimbursements, human participant payments, and procurement card payments. Ensures compliance with University policies and procedures as well as applicable state and federal regulations. Keeps supervisor informed of any and all issues or anomalies that may arise.

3. Assists in analyzing system reports to identify spending patterns and to ensure expenditures are within policy guidelines.

4.Performs the flagging, reporting, and issuance of 1099 payments in compliance with IRS regulations.

5. Communicates with internal and external stakeholders on accounts payable matters to ensure compliance with all Auburn University policies, procedures, and state and federal laws.

6. Assists in compiling and reporting the taxable fringe benefits paid by Auburn University and its institutionally-related foundations (Auburn University Foundation and Tigers Unlimited Foundation)
to Payroll.

7. Performs other related duties as assigned.

Level II:

1. Reviews, analyzes, evaluates, and approves a large volume of electronic invoices and payments while ensuring compliance with state spending policies and procedures. Such analysis includes, but is not limited to, the following: analyzes transactions for patterns in exceptions and utilizes independent judgment to approve or disapprove the request; identifies opportunities for increased efficiency, compliance, and cost-savings; investigates revenue opportunities such as early payment programs; and analyzes payment methods to ensure efficiency and cost-effectiveness. Collaborates with units that lack compliance with current payment policies and procedures in order
to provide additional training and support.

2. Ensures that proper coding, approvals, and required documentation are in place for the processing of a variety of payables, including vendor payments, travel reimbursements, human participant payments, and procurement card payments. Ensures compliance with University policies and procedures as well as applicable state and federal regulations. Keeps supervisor informed of any and all issues or anomalies that may arise.

3. Generates system reports to identify spending patterns and to ensure expenditures are within policy guidelines.

4. Coordinates and performs the flagging, reporting, and issuance of 1099 payments in compliance with IRS regulations.

5. Communicates with internal and external stakeholders on accounts payable matters to ensure compliance with all Auburn University policies, procedures, and state and federal laws.

6. Compiles and reports to Payroll the taxable fringe benefits paid by Auburn University and its institutionally-related foundations: Auburn University Foundation and Tigers Unlimited Foundation.

7. Performs other related duties as assigned.

Education Level

Bachelor's degree

Field of Study

Business, Accounting, Finance, Analytics, or related field.

Years of Experience

2

Area of Experience

Level I:
2 years of experience in accounts payable, invoicing, and other accounting functions.

Level II:
4 years of experience in accounts payable, forecasting, audit, and 1099 processing.

Requirements for Additional Job Levels

Education Level

Field of Study

Years of Experience

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Level I:
Demonstrated knowledge of accounting principles and practices to include internal controls and audit processes. Strong analytical skills needed to find disparities and cost savings opportunities. Working knowledge of IRS accountable plan rules and taxable fringe benefits. Demonstrated knowledge of 1099 reporting and processing.

Minimum Technology Skills

Level II: Advanced Microsoft Excel skills.

Minimum License and Certifications

None required

Desired Qualifications

Excellent communications and critical thinking skills, professionalism, attention to detail, and analytical skills

Salary Grade

30

Salary Range

$28,000 - $52,100

Job Category

Business/Accounting/Finance

Working Hours if Non-Traditional

City position is located in:

Auburn

State position is located:

Alabama

List any hazardous conditions or physical demands required by this position

Posting Date

07/16/2021

Closing Date

EEO Statement

A commitment to an inclusive and diverse campus environment is required. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/24002
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please provide how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
   
   (Open Ended Question)
   
   
2. * Do you have a Bachelor's degree or higher in Business, Accounting, Finance, Analytics, or related field?
   • Yes
   • No
3. * Do you have 2 years of experience in accounts payable, invoicing, and other accounting functions?
   • Yes
   • No