Assistant Director for Accounts Receivable & Payable



Description

Columbia Basin College ('CBC' or the 'College') seeks an Assistant Director for Accounts Receivable & Payable who will be responsible for providing oversight of accounts receivable, accounts payable and cashiering. This position has responsibility for monthly and fiscal year-end closing processes related to the College's financial accounting system, technical accounting, tax, and complex reconciliation processes. This position advises and develops controls and processes to reduce fraud. The Assistant Director for Accounts Receivable & Payable supervises the Accounts Receivable and Accounts Payable team. This position reports to the Director of Accounting Services & Controller.

This position is open until filled. Priority consideration will be given to applicants whose application has been received by August 16, 2021 at 11:59 PM Pacific Time.

Primary Responsibilities

  • Monitor accuracy of College's accounting data to ensure integrity of data reporting to state agency financial system;
  • Conduct month-end close and annual accounting processes;
  • Perform accounts payable and accounts receivable batch review and review activity reports;
  • Review various transactions to verify adherence to policies and procedures;
  • Prepare/review/create journal entries as needed;
  • Coach and mentor accounting personnel in daily, monthly and annual accounting tasks using experience/knowledge in accounting by following established procedures and policies;
  • Monitor receipts, collection analysis or collection issues as it relates to cash deposits and management;
  • Perform revenue reviews to compare collections to enrollments and attendance, and verify appropriate level of tuition and class fee collections;
  • Review class set-ups to determine proper tuition and fees are attached to classes;
  • Assist in monitoring Payment Card Industry compliance for College's credit card transactions;
  • Review and recommend actions to mitigate banking fraud and other fraud potential inherent in College transactions;
  • Review expenditures and funding for Federal Student Aid programs by reconciling financial records;
  • Review and reconcile State Clearing Account draws and fund transfers to the State Treasurer's Office;
  • Review the fund draws from the Office of Financial Management for operating and capital project payments to ensure spending from these accounts is appropriate;
  • Review year-end payables, receivables and deposits in transit, to ensure proper accounting treatment and to ensure proper reversals for accrual activity in the succeeding fiscal year;
  • Maintain files and supporting documentation for all areas of responsibility in compliance with audit requirements;
  • Identify trends and problem areas in the College's expenditures;
  • Assess and maintain internal controls to ensure compliance with laws, regulation and policy;
  • Maintain positive working relationships with College departments and staff, State Board for Community & Technical Colleges, local and federal agencies, vendors and the public;
  • Serve on College committees; and
  • Perform other related duties as assigned.


Required Qualifications

  • Bachelor's degree in Accounting, Business, Finance, or related field from an institutionally accredited college or university;
  • One (1) year of leadership experience; and
  • Advanced Microsoft Excel skills.
Preferred Qualifications :
  • Master's degree in Accounting, Business, Finance, or related field from an institutionally accredited college or university;
  • Two (2) years of experience in accounts receivable and payable;
  • Experience working in governmental, public or college accounting system;
  • Familiarity with State of Washington accounting, rules and regulations.

COMPETENCIES:

Departmental Management : Ability to effectively and efficiently manage a department including all related administrative and supervisory functions involving personnel and budget management;

Project Management : Manage projects by focusing attention on key priorities; evaluate approaches, determine feasibility, and adjust plan as needed; develop plans, coordinate projects and teams; communicate changes and progress; complete projects on time and on budget; perform well without direct supervision; do complex work independently; follow tasks through to completion;

Quality Management : Set clear quality requirements; measure key outcomes; improve processes, products, and services;

Leadership : Lead through influence, rather than authority, and take ownership and accountability for the area of responsibility and decisions made; demonstrate confidence within area of expertise – promote a cooperative work environment; ability to appropriately apply leadership techniques to motivate, develop and guide employees;

Conceptual Thinking : Have the ability to understand a situation or problem by identifying patterns or connections, and addressing key underlying issues; use past professional or technical training and experience, creativity, inductive reasoning, and intuitive processes to find potential solutions or valuable alternatives that may not be obviously related or easily identified; think 'outside the box';

Oral & Written Communication: Speak clearly and persuasively in positive and negative situations; listen and get clarification; respond well to questions; demonstrate group presentation skills; participate in meetings; structure and convey information clearly and effectively through both formal and informal documents; review and edit written work constructively; ability to tailor to audience in mind;

Student Centered : Attention, interest, activities and efforts are centered upon the best interest of students; create and support an environment that enables learners to achieve their personal, academic, and professional goals; provide courteous and helpful responses to all customers, whether they be students, general public or employees from another department;

Support for Diversity, Equity and Inclusion : Reflecting CBC's mission, vision and values, support initiatives that expand the human qualities that differentiate our workplace and educational setting. Demonstrate and advocate an understanding of differences, open mindedness, compassion, sensitivity and interest in differing viewpoints given the diverse population and show a deep commitment to the involvement of colleagues, students and community members to student experience and success honoring freedom of expression as fundamental to personal, professional and organizational growth;

Accountability : Accountable for own actions, decisions, errors, mistakes and/or failures to act when appropriate; accept responsibility when given, understand what duties employee is responsible for and can be counted upon to carry out those responsibilities; and

Teamwork : Demonstrate a willingness to work with, and help others in completing job assignments, the ability to accept constructive criticism, and to cooperate with fellow employees and supervisors; demonstrate alignment with the 'Yes And' culture, (e.g., being present and listening, making each other look good, embracing change and failure and choosing positivity).

TERMS OF EMPLOYMENT:

This is a twelve (12) month per year, full-time exempt position. The standard work hours will be Monday through Thursday 7:00 a.m. to 4:30 p.m., and Friday 7:00 a.m. to 12:00 p.m.; however, work hours may vary due to work demands and some evening and weekend work may be required. This position is overtime exempt.

PROCESS NOTE:

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Additionally, pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employer. By law, post-secondary education institutions cannot hire an applicant who refuses to declare the existence or non-existence of an investigation or findings subject to this statute.
CONDITIONS OF EMPLOYMENT:

In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Columbia Basin College to maintain an alcohol and drug-free workplace for our employees and students.

If you are hired, you will need to provide proof of identity and documentation of U.S. citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.

Columbia Basin College operates under an approved affirmative action plan and encourages applications from persons of color, women, veterans and persons of disability. The Human Resources Office is accessible to those with disabilities. If you need accommodation in application or employment, contact the Human Resources Office at (509) 542-4740.

OTHER JOB ELEMENTS:

The physical demands and work environment characteristics described below are representative of those that must be met and may be encountered by an incumbent when performing the essential functions of the position. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

PHYSICAL DEMANDS:

While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach and manipulate objects. The position requires mobility including having the ability to move materials on a regular basis such as files, books, office equipment, etc. Manual dexterity and coordination are required to operate equipment such as computer keyboard, calculator, and standard office equipment.

WORKING CONDITIONS/WORK ENVIRONMENT:

Usual office working conditions. The noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises.

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