Graduate Programs Coordinator, Department of Urban and Regional Planning

Position Summary

The School of Architecture and Planning, a vibrant and active school at the University at Buffalo and in the greater Western New York region, invites motivated candidates for the position of Graduate Programs Coordinator.

The Graduate Programs Coordinator will plan, administer and support the graduate academic functions of the school with particular emphasis on the growth and launch of the new interdisciplinary programs, such as the newly approved MS in International Development and Global Health. Under the guidance and supervision of chair of Urban and Regional Planning, the incumbent will work collaboratively with department chairs, faculty, and staff as well as other academic units to support and advance the graduate program needs of the students and faculty. Flexibility will be required to work across the departments and schools as this position will work collaboratively with multiple stakeholders.

Responsibilities include:
  • Advising students on degree requirements and graduation criteria as outlined by the Graduate School
  • Conveying and interpret academic policies to students and school administrators
  • Updating and maintaining student records in each academic program, ensure students are maintaining academic status and are meeting degree requirements in timely manner
  • Managing student Academic Advising Reports ( AAR ) in HUB, inputting milestones towards attaining degree requirements, and managing degree conferral paperwork
  • Support the processing of grade change and other graduate school forms on behalf of graduate students
  • Support during course scheduling processes; preparing a list of courses each semester for the school scheduler, coordinating course needs within the process, and informing instructors and professors about their course schedule.
  • Assist with orientations and other admissions related accepted student events as needed
  • Support and resolve course registration needs of graduate students
  • Coordinating with faculty in the MS Real Estate Development ( MSRED ) program; this includes support for faculty in delivery of courses, orientation for new faculty, and assisting faculty members about grading and student programs.
  • Ensure timely review and update of graduate program curriculum
  • Ensure web and other materials accurately reflect current programs
  • Guide and assist the selection process of graduate and teaching assistants (TA/GA)
  • Other projects and administrative duties as assigned.




The School and its departments and programs are interested in candidates who have demonstrated commitment to excellence by providing leadership in teaching, research, or service toward building an equitable and diverse environment.

As an Equal Opportunity / Affirmative Action employer, UB will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.
Minimum Qualifications

A Bachelor’s degree and two years’ professional experience is required as are strong organizational, communication, and interpersonal skills.
Preferred Qualifications

Master’s Degree with experience in academic advising or related areas in a higher education setting is preferred; familiarity with UB systems, policies and academic environment.
For more information, click the "How to Apply" button.

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