founded in 1831, is a diverse,
energetic liberal arts community where critical thinking and
practical idealism go hand in hand.
Posting date: July 18, 2021
Reporting to the Allbritton Center Director, the administrative
assistant will provide support to the director and programs that
fall under the auspices of the Center.
Center for the Study of Public Life
- Serve as building steward: maintain key inventory, maintain
faculty/staff listservs, distribute keys, update building
directories, maintain bulletin boards and general office supplies,
oversee 3rd floor kitchen, manage printers/copiers, and process
work orders as needed.
- Provide support for Faculty Initiatives (including the
University Lectures series, Collaborative Projects and Research
Networks). Work with department administrative assistants to create
smartkeys and transfer of funds for Faculty Initiatives Grants,
- Provide support for Davenport student grants and distribution
- Manage/reconcile departmental budgets; process payroll, A/P
vouchers, travel reimbursements and other financial
- Coordinate the logistics for the Center events (e.g. speakers,
exhibitions, talks, including the E202X Initiative and Hugo Black
events) to include scheduling, publicity, room reservations,
travel, catering arrangements and webinar support as needed.
- Coordinate travel accommodations and transportation for
Director and guests.
- Provide support for the searches that the CSPL undertakes,
including the scheduling of campus visits as needed, the Koeppel
Fellow, and similar initiatives.
- Provide support in compiling course offerings, updating
Academic Catalog and managing on-line information for CSPL Minors
in Civic Engagement and Human Rights Advocacy, using Course Leaf
and the Curriculum Development System; liaison with departmental
staff to manage crosslistings.
- Support CSPL and CSPL -housed courses (including the
Collaborative Cluster Initiative), the Civic Engagement
Certificate, and similar initiatives.
- Provide occasional support for the Center for Community
Partnerships, the Service Learning Center, Office of
Sustainability, and the Patricelli Center for Social
Entrepreneurship when needed. This includes website management,
surveys, event planning, payroll (Workforce) backup approver,
- Maintain website.
- Manage webinars and other technology as needed.
This is a .75 FTE position that is in the Secretary/Clerical
bargaining unit. The position works 1365 hrs per year, and the
current schedule is 32 hrs per week for 40 weeks during the
academic year with 2 weeks off in January and 2 weeks off in March
and a reduced schedule in June and July.
Associate Degree and two years related experience or an
equivalent combination of education, training and experience.
Demonstrated attention to detail.
Demonstrated proficiency in Word, Excel and Outlook.
Previous experience with database management applications.
Proven ability to manage multiple tasks.
Effective communications skills.
Previous budget management experience.
Ability to work a flexible schedule including evening hours as
Demonstrated commitment to working within a diverse
environment and collaborating with individuals of different
Previous experience in an academic setting.
Experience with social media.
Special Instructions to Applicants
Application close date is July 31, 2021
Any and all offers to external applicants for an
administrative assistant or union position are contingent on the
candidate’s completion of a pre-employment background check
screening and computer skills assessment to the satisfaction of
Wesleyan University, located in Middletown, Connecticut, does
not discriminate on the basis of race, color, religious creed, age,
gender, gender identity or expression, national origin, marital
status, ancestry, present or past history of mental disorder,
learning disability or physical disability, political belief,
veteran status, sexual orientation, genetic information or
non-position-related criminal record. We welcome applications from
women and historically underrepresented minority groups. Inquiries
regarding Title IX, Section 504, or any other non-discrimination
policies should be directed to: Alison Williams, Vice President for
Equity & Inclusion/ Title IX Officer, 860-685-3927, firstname.lastname@example.org.