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Associate Director of Admission

DePauw University
Indiana, United States
Competitive Salary
Posted date
Jul 18, 2021

View more

Position Type
Administrative, Student Affairs, Admissions, Enrollment, Retention & Registrar
Employment Level
Employment Type
Full Time
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This position will remain open until filled.


Responsible for the coordination of recruitment efforts for a specific geographic territory which includes representing the University at high school visits, college day/night programs and college fairs; conducting follow up activities designed to enhance student's interest in DePauw; and determining admission decisions for applicants from this recruitment territory.  Additional responsibilities that relate to the organization and efforts of the office will be assigned based on office needs and individual’s skills and experience.



Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.


Essential Functions Statement(s)

  • Manage an assigned geographic territory, including contacting prospective and accepted students and traveling, eight to ten weeks, to selected geographic areas. Recruitment travel includes event scheduling, attendance and follow up data entry of prospects and event notes. Some recruitment events are virtual.
  • Recruit diverse and academically talented students while serving as the University liaison for prospective students from initial inquiry to enrolled status.
  • Understand and be prepared to clearly articulate DePauw University’s mission, benefits, key features of all academic programs, campus life opportunities, campus amenities, and any other key points of interest to prospective students, their families, and/or their college search counselors or representatives.
  • Understand and be prepared to clearly respond to basic questions or concerns regarding financial aid.
  • Interview prospective students to enhance their level of interest in the University and to evaluate their academic readiness for the rigors of a DePauw education.
  • Evaluate application credentials from assigned territory and recommend admission decisions; serve as an active participant on the Admission Committee.
  • Evaluate application credentials for an assigned group of international students, recommending admission decisions and scholarship awards to the Assistant Vice President for International Enrollment.
  • Complete all necessary follow-up activities designed to enhance an applicant's interest in DePauw.
  • Coordinate follow-up activities with prospective students and their parents, school counselors and alumni to meet enrollment goals.
  • Develop and cultivate relationships with school counselors, independent counselors, and representatives of community-based organizations.
  • Maintain accurate reports and gauge the effectiveness of recruitment activities.
  • Participate as assigned on the Counselor of the Day rotation, ensuring that all campus visitors are properly greeted, given an admission presentation and tour, and that their needs, questions, and concerns while on campus are all appropriately and thoroughly addressed.
  • Attend all on-campus events throughout the year.
  • Responsible for executing specific project work outside of territory management. Project work could include supervisor of student workers, assisting the associate director with e-communication in Slate, coordinating scholarship programming efforts, and/or assisting Director of Visit Experience and Event Coordinator with the visit experience.
  • Participate in workshops, retreats, seminars, and presentations in order to enhance professional growth and development.
  • Perform other duties as assigned.


Competency Statement(s)

  • Accountability - Ability to accept responsibility and account for his/her actions.
  • Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.
  • Autonomy - Ability to work independently with minimal supervision.
  • Communication, Oral - Ability to communicate effectively with others using the spoken word.
  • Communication, Written - Ability to communicate in writing clearly and concisely.
  • Creative - Ability to think in such a way as to produce a new concept or idea.
  • Diversity Oriented - Commitment to valuing a variety of different experiences, encouraging input and collaboration from campus stakeholders, including being mindful of experiences related, but not limited to: age, gender, race, ethnicity, religion, socio-economic status, LGBTQ, and/or job type.
  • Energetic - Ability to work at a sustained pace and produce quality work.
  • Innovative - Ability to look beyond the standard solutions.
  • Interpersonal - Ability to get along well with a variety of personalities and individuals.
  • Presentation Skills - Ability to effectively present information publicly.


Education: Bachelor's Degree required.

Experience: Minimum of 5 years of experience in university admission and recruitment required.

Computer Skills

Experience using a complex admission CRM, preferably Technolutions Slate; working knowledge of Microsoft Word, Excel and Power Point, including a solid understanding of working with spreadsheets and shared calendar systems.


Communication/Language: Intermediate: Ability to read and interpret documents.  Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. 



Certificates & Licenses

Must possess a valid driver's license, be willing to travel outside of the immediate area and work after regular office hours, including weekends and evenings as needed.


Other Requirements

  • The successful candidate must be committed to the values associated with a nationally respected liberal arts, residential university, including those related to diversity, equity, and inclusion.
  • Excellent interpersonal and communication skills, including written and oral skills are required, as is ease in speaking with students, parents, alumni, and counselors.
  • Proven organizational and multitasking skills, maintain deadlines, set priorities, creativity, initiative, a high degree of energy, and the ability to work as a team member in an enrollment management setting are all required.
  • Candidates must be comfortable traveling alone, possessing the ability to navigate from location to location in unknown environments, and the flexibility and problem-solving skills to successfully navigate challenges.
  • Strong understanding of the admission cycle and contemporary practices in college student marketing and recruitment.
  • Experience in data-driven planning and budgeting.
  • Ability to work independently and with a team.
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