503144 - University House Manager and Events Coordinator

California State University, Fullerton
California, United States
Salary Not specified
Jul 16, 2021
Employment Level
Employment Type
Full Time

503144 - University House Manager and Events Coordinator

Classificaiton: Administrator I-Range A
Department: Office of the President
Sub-Division: Office of the President
Salary Range: Salary commensurate with experience and qualifications
Appointment Type: At Will
Time Base: Full-Time
Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

About CSUF:
Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, CSUF Garden Grove Center, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary:
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:
The Office of the President is seeking an exceptional individual to join the team as the University House Manager and Events Coordinator. The ideal candidate in this role should have a positive attitude, an active, energetic mind, and a leadership style that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Under the supervision of the Chief of Staff, the Events Coordinator and University House Manager is responsible for the development, implementation, management, administration, and coordination of events for the Office of the President, as well as the coordination and management of the university house at El Dorado Ranch. Manages, sets up, and maintains a schedule of all routine tasks involved in the upkeep of El Dorado Ranch. Manages and is responsible when necessary for retaining the services of outside contractors for services. Manages and coordinates with appropriate personnel on all aspects of the daily operations of El Dorado Ranch (e.g., arrangement and maintenance of plants, furniture, art work, repairs, etc.). Collaborates and assists appropriate personnel on projects relating to El Dorado Ranch and their involvement with functions, programs and events for CSUF. Communicates and works with caterers on the development of menus. Manages and coordinates services of rental companies, florist, and other appropriate vendors. Manages and is responsible for site selection, contract negotiating, event coordination and on site assistance for all events and meetings. Works with and collaborates with University Advancement to manage, implement, administer, and coordinate larger events. Work with Strategic Communications on the development, design, and printing of invitations of special events. Other duties as assigned.

Essential Qualifications:
Bachelor's degree from and accredited college or university and a minimum of five to eight years of progressive responsible experience working in an administrative capacity in an executive office environment, preferable for a high-level executive or administrator. A minimum of 3 years experience in professionally developing, planning and coordinating programs, activities and special events; experience in managing vendors, caterers, and related service personnel required; demonstrated experience handling highly confidential and sensitive issues; ability to take initiative and use sound judgment in completing tasks, solving problems and developing solutions; ability to plan, schedule and coordinate events; interact personably and effectively with high level administrators, legislative representatives, executive staff and the public; ability to use tact and diplomacy and sound judgment; independently organize and handle a complex workload; ability to work effective under pressure; ability to multi-task and meet deadlines; and a thorough knowledge of the organizational and functional structure of the CSU or university setting; and strong attention to detail.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications:

Special Working Conditions:
Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Additional Information:
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial “Conflict of Interest Form 700: Statement of Economic Interests” within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment.

The person holing this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting act and is required to comply with the requirement set forth in CSU Executive Order 1083, revised July 21, 2017.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.

Regular attendance is considered an essential job function.

Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Application Deadline: Jul 29, 2021 (9:00 PM)

Apply online at: https://careers.pageuppeople.com/873/fl/en-us/job/503144/503144-university-house-manager-and-events-coordinator


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