Faculty Support Administrative Specialist

Oregon, United States
Salary Not specified
Jul 16, 2021
Employment Level
Employment Type
Full Time

Faculty Support Administrative Specialist

Job no: 527734
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Office Support, Legal/Law

Department: School of Law
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $14.75 - $21.40/hour
FTE: 1.0

Review of Applications Begins
Position closes July 29, 2021

Special Instructions to Applicants
Please include the following with your online application: a resume, a cover letter that clearly articulates how your knowledge and skills make you an ideal fit for this position, and three professional references.

Department Summary
The University of Oregon School of Law is a dynamic ABA-accredited law school and Oregon's only public law school. Degrees offered include: Juris Doctor (JD), Master of Laws (LLM), Master of Conflict and Dispute Resolution (CRES), and a minor in undergraduate legal studies. Oregon Law's mission is to provide a world-class education. We prepare students through excellent classroom teaching paired with a multitude of practical experience opportunities and robust professional development. Our faculty produce exceptional research and scholarship. We accomplish our mission in a positive, inclusive environment where we strive to provide everyone opportunities to grow, contribute, and develop. Our aim is to learn, teach, and practice the principles of equity and justice as critical foundations for our overall effort to achieve excellence as a top-ranked law school. Success in this work requires a diverse group of people in various faculty and staff roles working in one of our two locations, Eugene and Portland. The University of Oregon is located within the traditional homelands of the Southern Kalapuya. Learn more about Oregon Law at law.uoregon.edu, and consider joining our team.

Position Summary
The Faculty Support Administrative Specialist provides a wide variety of services related to the smooth and effective functioning of the law school, with a particular focus on the support of faculty. This includes communication (face-to-face, electronic, telephone) with staff, students, faculty, administrators, vendors, other departments on campus, and the general public. Essential services may include but are not limited to: provide telephone answering and message services; ensure that supplies are ordered in a timely and cost-effective manner; sort and distribute mail; schedule conference rooms; post notices; operate and maintain photocopiers and fax machines; coordinate the tasks of student workers; and maintain the professional appearance of the reception area, work room, and kitchen area. This role may assist faculty and staff with complex word processing projects, Excel spreadsheets, and PowerPoint presentations, in addition to overseeing logistics related to coursework, events, and committee work. This role will develop and maintain electronic and paper files, compose correspondence, maintain records, and perform other duties as required. As a member of the Faculty Support Administrative Support team, the Faculty Support Administrative Specialist works closely with a supervisor and the Faculty Support Administrative team members to effectively communicate, share information, and provide support as needed to other departments within the School of Law.

Minimum Requirements
  • Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents;
  • An Associate degree in Office Occupations or Office Technology;
  • Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

    College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

    Professional Competencies
  • Proficiency with word-processing, spreadsheet, and database computer applications and ability to learn new programs.
  • Strong customer service and oral and written communication skills.
  • Demonstrated ability to: 1) work effectively with students, staff, and faculty from culturally diverse backgrounds and with multiple intersectional identities; and 2) advance diversity, equity, and inclusion in the university community.
  • Strong organizational skills and attention to detail.
  • Ability to work effectively as a team member and exercise good judgment.
  • Ability to complete job assignments in a timely manner in an environment with frequent interruptions in a busy, noisy office setting.
  • Ability to be prompt and have good attendance; this position is the central hub for the faculty floor.

    FLSA Exempt: No

    All offers of employment are contingent upon successful completion of a background inquiry.

    This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.

    To apply, visit https://careers.uoregon.edu/en-us/job/527734/faculty-support-administrative-specialist


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