Associate Dean of Online Learning - AMENDED

San Francisco Community College District
California, United States
Salary Not specified
Jul 16, 2021
Employment Level
Employment Type
Full Time
Position Title Associate Dean of Online Learning - AMENDED

Posting Type

Department Distance Ed

Campus Ocean Campus


Job Category Administrative (Exempt, Grant-Funded)

EC §87470

Compensation: The annual salary range upon entry for the position is $103,926 to 168,659.

Total compensation includes a health insurance plan.

New employees hired on or after January 1, 2014, will contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund (RHCTF).

Retirement Classification: STRS

Appointment: 12 Month Administrative Position, Exempt

Starting date: Immediately Upon Appointment

Appointment Type Administrative - Associate Dean
Full Time/Part Time
Start Date

End Date

Position Description
The Associate Dean of Online Learning assists the College in its ongoing development and support of distance education. Under the direction of the Dean of Online Programs, Educational Technology, Library, and Learning Resources the Associate Dean manages the Koret Grant. This position supports the expansion of online and hybrid-online programs that promote access and mirror areas of economic growth leading either directly to jobs or to certificates, associate degrees, and/or four-year degrees. The position provides leadership, administrative oversight, and overall programmatic direction for the Koret Grant. The position performs a variety of complex and highly responsible administrative and program support activities related to the grant, ensuring program objectives are properly implemented, and in compliance with applicable State regulations, Koret guidelines, and District policies and procedures.

Job Duties
1. Works closely with key stakeholders on Career and Technical Education (CTE) online pathways that allow students to earn a certificate and/or degree including providing students with credit for prior learning to accelerate their completion.

2. Recommends and implements professional development opportunities in online learning specific to individual departments and the College; Collaborates with faculty to establish Communities of Practice, including equity-minded online learning pedagogy and practices; Reviews professional development activities and revises as necessary to meet the obligations of the grant, student needs, and other Collegewide initiatives.

3. Participates in the on-going planning process that includes specific objectives, activities, and time frames; assists in the development of the distance learning annual budget; develops annual goals and action plans. Reviews work methods, products, procedures, and functions to ensure efficiency and financial self-sufficiency.

4. Ensures that diversity, equity, and inclusion are part of planning, activities, and evaluation; participates in diversity, equity, and inclusion trainings.

5. Works closely with key stakeholders, to identify and design flexible learning spaces that support high quality video recording for lecture and laboratory demonstration; makes recommendations regarding the purchase and use of such resources, both hardware and software.

6. Works closely with key stakeholders on reimagining the Working Adult Degree Program, identifying online pathways for students to earn certificates and/or degrees.

7. Coordinate with faculty and staff in providing training for distance education students to prepare them to be successful in the virtual classroom. Ensures the appropriate interfacing of technology is equitable and mindful of students' lived experiences.

8. Promote, engage, and support faculty teaching online in integrating OER and/or zero or low-cost textbooks and other instructional materials into online and web-enhanced courses.

9. Leads the institution in its partnership with the California Virtual Campus – Online Education Initiative (CVC-OEI); manages the partnership requirements in collaboration with Student Affairs, IT, and Academic Affairs.

10. Serves as the Single Point of Contact for the CVC-OEI Initiative to meet the State Chancellor's Office standards for ongoing inclusion in the OEI Equity Consortium and provides administrative oversight for the Peer Online Course Review (POCR) training, POCR-training faculty, and a system and cycle of POCR for all online courses, ensuring that state policies, procedures, and Consortium Agreement requirements are being met by the college.

11. Ensure online learning compliance with college, state, and federal codes, guidelines, and policies, including accreditation standards, copyright and intellectual property rights, and Section 508 compliance of the Americans with Disabilities Act (ADA).

12. Assists in the collaboration with key stakeholders to assesses the effectiveness of distance education, makes recommendations for sustained continuous quality improvement in online learning, develops strategies to promote college-wide dialogue and participation in the integrated planning process for growth, and identifies trends that reveal institutional and student needs in online learning including student success and persistence.

13. Under the direction of the Dean of Online Programs, Educational Technology, Library, and Learning Resources, compiles and analyzes data, resolves issues, prepares reports, and gathers other information pertaining to the Koret grant; ensures grant objectives are properly implemented.

14. Administers the day-to-day activities and operations of the Koret Grant; develops annual program plan; determines program requirements; establishes appropriate guidelines.

15. Ensures that the operations and activities are in conformance to and in compliance with State and Federal guidelines, the Koret Foundation guidelines for the grant and District policies and procedures.

16. Helps develop, manage, and oversee the Koret Grant budget; monitors expenditures and funding availability; administers contracts with vendors related to the grant; prepares requests for faculty training and supplemental technology; prepares and submits all required fiscal and accounting records.

17. In collaboration with the appropriate office in Student Affairs, provides a framework for online student services which can be used by distance education students to access services such as admissions and records, counseling, study skills and tutoring, and financial aid assistance. Assist with the analysis of technology-enabled student services to support distance education students.

18. Develops and maintains strong, cooperative and effective relationships with internal staff members and departments including faculty, classified staff, administrators, and others as required.

19. Perform other related duties as assigned by supervisor.

Minimum Qualifications
1. Demonstrated knowledge, skills, and abilities to work with community college students with disabilities, various sexual orientations, and diverse academic, socioeconomic, cultural, and ethnic backgrounds (Required).

2. Earned Master's Degree or higher from an accredited institution of higher education.

3. One year of demonstrated successful supervisory or and management experience in instruction in an accredited post-secondary institution.

[If you would like to claim equivalency, the Administrative Equivalency Application Form is available on the left side margin. This form will be considered as part of the application materials and must be submitted on or before the filing deadline as indicated on this job posting.]

Desirable Qualifications
1. Successful experience developing and teaching online courses at the post-secondary level, especially Canvas; successful application of anti-racist practices in distance learning including formative assessments and equity-minded teaching practices.

2. Successful experience in culturally responsive curriculum development, online course design, and knowledge of current theories related to distance learning and student success.

3. Understanding of and successful experience working with students as online learners.

4. Appreciation of and respect for others' perspectives and lived experiences.

5. Ability to identify problems, to take initiative in solving them, and to carry through the required actions to completion.

6. Ability to communicate complex facts and ideas effectively both orally and in writing; ability to present to diverse audiences, specifically racially, ethnically, and socioeconomically diverse communities.

7. Success in working with departments and operational units, including participatory governance, department chairs and deans, in both Academic Affairs and Student Affairs Divisions.

8. Knowledge of state and federal regulations specific to distance education including Title 5 and Accessibility requirements.

9. Knowledge of current educational technologies and instructional design techniques used in distance education, including course management systems, especially Canvas.


Compensation: Total Compensation includes a health insurance plan.

New employees hired on or after January 1, 2014, will contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund (RHCTF).

Retirement Classification: STRS

Application Procedure

To apply for this posting, start by completing an online Application for Administrative Position at To be considered a candidate for this posting, the following materials must be submitted and received by the Human Resources Department on or before 11:59 p.m. of the posting filing deadline. Substitution of required document(s) is not permitted.

Applicant: Please do not send any application materials to other departments. The Human Resources Department is not responsible for any documents addressed and/or sent to other departments.

1. A detailed letter expressing interest in the position, indicating specifically how the minimum qualifications and as many as possible of the desirable qualifications will be fulfilled. Minimum and desirable qualifications are listed in this posting. The letter should also address the applicant's background and skills in the areas stated in the Examples of Duties.

2. A current resume summarizing educational and administrative background and experience.

3. A City College of San Francisco Electronic Administrative Position Application completed in full and applied to this specific posting online. The statement "See Resume" is not acceptable.

4. A list of five (5) current academic and professional references with names, addresses, telephone numbers, and e-mail addresses that include: faculty, classified and/or support staff, an administrator, a supervisor, and a colleague of managerial, supervisory ranking. (If you are among the final candidates, references will be contacted. The District may also contact other references not on your list, only if you are among the final candidates.)

5. Copies of transcripts verifying the degrees and majors as listed on applicant's CCSF Application Form; official transcripts and actual verification of work experience will be required at a later date. [NOTE: Degrees and majors must be posted on transcripts to be considered in the application process. Foreign degree(s) must be evaluated before an application can be processed. Foreign Degree Evaluation sources information is located on the left side margin.]

6. Diversity Statement: Separate from your letter of interest, submit a concise response to relate several of your experiences or your involvement in circumstances or environments which strongly affected your understanding of and ability to function in a diverse community comprised of students and colleagues from varying academic, socioeconomic, cultural, sexual orientations, disabilities, and ethnicities.

Applicants bear the sole responsibility for ensuring that all application materials are complete when submitted and are received by the Human Resources Department by 11:59 p.m. on the posting filing deadline. Postmarks will not be honored. Emails are not acceptable. Incomplete application packages will not be considered. All materials become the property of the City College of San Francisco, and will not be returned. Application files for this posting will not be considered for other postings.

For additional assistance, please call Human Resources Department at (415) 452-7660.

ADA Statement Applicants who require a reasonable accommodation to participate in this hiring process should contact the Title 5/EEO/ADA Compliance Officer at (415) 452-5053 to make the necessary arrangements. Please be aware that verification of a covered disability under the ADA may be required.
Selection Procedure/Conditions of Employment Applicants who meet all minimum qualifications and have all required application documents in the CCSF Human Resources Department on or before the filing deadline will be included in the initial review processes to be conducted by the Search Committee. A reasonable number of applicants who are judged by the Committee as best matching the requirements of the position will be invited for a personal interview with the Search Committee. An additional interview will be offered to applicants who are advanced beyond the initial interviews.

Selection Procedure/Conditions of Employment

Employees must satisfy all the pre-employment requirements for a CCSF Release to Work Authorization Certificate prior to appointment which include, but are not limited to, tuberculosis clearance (EC 87408.6), fingerprinting processing, and verification of their legal right to work in the United States.

City College of San Francisco reserves the right at its sole discretion to modify or to rescind this job posting at any time without prior notice.

EEO Statement

It is the policy of the City College of San Francisco to provide all persons with equal employment and educational opportunities regardless of race, color, ancestry, national origin, ethnic group identification, religion, age, gender, marital status, domestic partner status, sexual orientation, disability or AIDS/HIV status, medical conditions, gender identity, or status as a Vietnam-Era veteran. These categories specifically include status as a lesbian, gay, bisexual, transgender, or questioning person in any District program or activity. For further information, contact the Title 5/EEO/ADA Compliance Officer at (415) 452-5053.

Posting Number AD00057P

Job Open Date 07/06/2021

Application Review Date

Job Close Date 07/27/2021

Open Until Filled No

Contact Cynthia Dewar, Dean, Online Programs, Educational Technology, Library, and Learning Resources

Contact Phone/Extension (415) 239-3292
Contact Email