The Associate University Registrar is an integral member of the
University Registrar's team who works to support the mission and
functions of the University Registrar’s Office; interprets and
enforces college policy and procedures when appropriate; and
administers functions such as class registration, grading, academic
record maintenance, and classroom assignments.
Washington and Lee University actively promotes a dynamic and
inclusive environment that allows students and employees of
multiple backgrounds, cultures, and perspectives to learn, work,
and thrive together. Successful candidates will contribute to that
environment and exhibit potential for excellence in their areas of
- Develops, interprets and enforces academic policies. Remains
abreast of issues and events in the broader arena of higher
education and acts as an expert consult for standard concepts,
practices, and procedures within records and registration offices.
Adheres to the AACRAO Principles of Professional Ethics and
- Uses diversified styles of communication, encouraging open
expression and common understanding.
- Works with students, faculty, staff, and others in a
consistent, fair, equitable, accessible, and friendly manner.
- Integrity, responsiveness, reliability, careful attention to
detail, and knowledge of University academic policies and of the
University as a whole are hallmarks.
- Supports office functions within the student database (Ellucian
Colleague, Self-Service, WebAdvisor, and in transition to Workday,
currently underway) including maintaining data integrity,
inter-office training, communications, and testing.
- Responsible for building and managing the class schedule each
term, the online course registration for faculty and students,
online grading processes, and updating student records
(incompletes, WIPs, AP, IB, placement tests, grade changes, late
drops and adds, medical drops, etc.) and associated training.
- Leads academic catalog editing processes and the Digarc Acalog
catalog maintenance and updates, new catalog preparation, and
preparing the catalog for print. Includes the responsibility for
training as appropriate.
- Provides functional administrative-level support of 25Live
events-scheduling software and Optimizer classroom assignments per
term. Helps to manage undergraduate classroom spaces and approves
event use during the academic day in most of these spaces,
including working directly with faculty and staff to meet their
- Oversees the management of the University Registrar website
with an eye for modern functionality, using the Ingeniux content
management system, to include building new pages and annual updates
to current pages.
- Understands data management, student data specifically, and
helps create Entrinsik Informer reports and runs ad hoc queries, as
needed. 11: Acts as secretary to the Faculty Executive Committee,
chair of the Registration and Class Schedules Committee; and works
on additional university committees as directed.
- Represents the University at professional networking
opportunities at the state and regional levels, and seeks to uphold
best practices within the field.
- Assists with general University Registrar functions such as
responding to public inquiries; data entry and processing; web,
electronic, and paper information maintenance and correspondence;
academic calendar events and deadlines; organizing an annual office
retreat; coordinating office procedures and documentation; certain
commencement events; and process evaluation and improvement.
- Other related duties as assigned.
Bachelor’s degree, and five years of
progressively responsible job-related experience, or an equivalent
combination of education and experience. Master's degree desirable.
Must possess the highest degree of integrity and maturity due to
the sensitive, often-confidential nature of students' education
records and faculty and staff interactions.
Strong organizational skills, with the ability to work
independently and collaboratively, and to effectively balance
multiple tasks and responsibilities in parallel, maintaining
attention to detail. Ability to analyze and solve problems in a
rapidly changing environment.
Excellent oral, written and customer service skills, and ability to
work pleasantly and professionally with diverse and varied
constituencies – students, faculty, alumni, parents, and
Ability to develop and conduct training for end users required;
experience preferred. Ability to work with a team of functional and
technical staff to manage, test, and improve system processes.
Demonstrated proficiency in technology required for intra- and
inter-office support (e.g., Microsoft Office suite including
Publisher and PowerPoint) and demonstrated willingness and ability
to learn or master new software, as appropriate.
Meets the University values of being principled, honest, and
consistent; is respectful and sensitive to cultural differences and
embraces diversity; is dedicated to Washington and Lee’s mission to
develop students and help them grow; demonstrates commitment to the
Washington and Lee community; and strives for knowledge and
developmental excellence in self and others.
The university requires employees to become fully vaccinated for
and new employees must provide proof of at least their
first shot prior to the first day of employment. Individuals may
seek a medical or a religious exemption to the vaccination
Resume, cover letter and list of professional references are
required. You will be asked to provide contact information for
professional references in the application questionnaire. Review of
applications will begin immediately and continue until position is
Current W&L Employees: Apply from your existing Workday
account. Do not apply from the website. Log in to Workday. Click on
the Career Application, search Find Jobs,
and open Find
Jobs or Tasks and Reports
. Locate the position and click
. Update your Education
and Job History,
and provide three professional references
in the appropriate
boxes. Refer to this Job Aid
for additional guidance.
External Applicants: Complete the online application form. The
online application form requires you provide names and contact
information for three professional references, such as a current or
- Fingering: Picking, pinching, typing or otherwise working,
primarily with fingers rather than with whole hand or arm as in
- Repetitive motions: Making substantial movements (motions) of
the wrists, hands, and/or fingers.
- Reaching: Extending hand(s) and arm(s) in any direction.
Types of Work:
Light work: Exerting up to 20 pounds of force
occasionally, and/or up to 10 pounds of force frequently, and/or a
negligible amount of force constantly to move objects. If the use
of arm and/or leg controls requires exertion of forces greater than
that for Sedentary Work and the worker sits most of the time, the
job is rated for Light Work.
M-F, 8:30 am – 4:30 pm with occasional nights
and weekend hours required.
Pay commensurate with experience.
Washington and Lee affirms that diverse perspectives and
backgrounds enhance our community. We are committed to the
recruitment, enrichment, and retention of students, faculty, and
staff who embody many experiences, cultures, points of view,
interests, and identities. As engaged citizens in a global and
diverse society, we seek to advance a positive learning and working
environment for all through open and substantive dialogue.
Washington and Lee is an Equal Opportunity Employer. As such, we
are interested in candidates who are committed to high standards of
scholarship, performance and professionalism and to the development
of a campus climate that supports equality and diversity in our
faculty, staff and student body. Job description requirements are
representative, but not all-inclusive of the knowledge, skill, and
abilities needed to successfully perform this job. Reasonable
accommodations may be made to enable qualified individuals with
disabilities to perform essential functions.