Faculty Affairs Specialist
Commensurate with Experience
Standard University business hours
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
Hours may vary based on operational needs.
Unionized Position Code
The Faculty Affairs Specialist will provide high-level
administrative and operational support for all transactions related
to career transitions of full-time faculty members (recruitment,
hiring, orientation, performance management and annual and periodic
reviews, promotion, tenure review, leaves of absence, and
retirement.) The incumbent will possess the ability to provide
first line of response for key issues from administrators, faculty
and staff regarding faculty career transition concerns. The
position requires a high degree of diplomacy, discretion, and
initiative and commitment to equity and inclusion. The incumbent
will demonstrate project management, problem solving and systems
thinking and analysis skills, and the ability to prioritize
requests and apply University policies to guide the establishment
and modification of procedures. Through all actions, the faculty
affairs specialist will support the vision and direction of the
division through positive example, superior communications skills
and demonstrated experience with the exercise of executive
- A Bachelor’s degree or an equivalent combination of education
and experience is necessary.
- Considerable experience in an administrative capacity is
necessary. Advanced knowledge of University policies, procedures,
and regulations is necessary; demonstrated project management
- Current knowledge of university policies and practices and
excellent working relationships with personnel at all levels across
- Advanced knowledge of Microsoft Office and Adobe Professional
suite. High level of research and data gathering ability,
analytical skills, ability to read and interpret documents, basic
negotiation skills, management and delegation skills, strong
organizational skills, advanced verbal and written communication
skills, ability to prioritize tasks and manage multiple
- Excellent proofreading ability.
- Working knowledge of excel.
- Advanced knowledge of Hyperion, PeopleSoft and related
- Five (5) plus years of work experience in higher education
- Professional certification from relevant organization (e.g.
SHRM, PMI ) preferred.
Job Specific Qualifications
- Exercise initiative, independence of judgment and tact in
handling special projects.
- Expert knowledge of Microsoft Office and Adobe Professional
suite, especially Excel and Word.
- Excellent research and data gathering ability, analytical
skills, ability to read and interpret documents, organizational
skills and the ability to prioritize tasks and manage multiple
- Ability to negotiate in highly technical situations.
- Excellent verbal and written communication skills. Training
- Ability to plan, organize, prioritize tasks and manage multiple
- Excellent proofreading ability.
- Manage and motivate others.
- Working knowledge of Excel.
- Knowledge of Hyperion and relational database. Knowledge of
PeopleSoft/PeopleAdmin or other human resource or personnel
- Relevant certification (e.g SHRM, PMI ) desirable
- Coordinate with Office of Human Resources and Office of
Institutional Research to maintain updated faculty information and
serve as a liaison for data verification to academic
- Process and provide advice and counsel on search requests and
waivers, faculty appointment letters, contract renewals and
non-renewals, retirements, faculty teaching load modifications,
administrative/research/parental leaves and tenure clock
- Maintain flow of information and work between the Faculty
Affairs and other areas of Academic Affairs, Human Resources and
Schools and Colleges; act as a primary point of contact for deans,
department chairs, faculty, students, staff, and various
departments within/outside the University on behalf of the Academic
Affairs for the responsibilities listed above.
- Oversee the functions including correspondence, communications,
troubleshooting, and inquiries from within and outside the
University; and assure a high level of professionalism is
maintained at all times.
- Troubleshoot issues via phone and meetings with constituents
using active listening skills; analyze situations and determine
best course of action for issue resolution.
- Other duties as assigned.
In addition to completing an online application, please attach a
resume and cover letter.
About Syracuse University
Syracuse University is a private, international research university
with distinctive academics, diversely unique offerings and an
undeniable spirit. Located in the geographic heart of New York
State, with a global footprint, and nearly 150 years of history,
Syracuse University offers a quintessential college
The scope of Syracuse University is a testament to its strengths: a
pioneering history dating back to 1870; a choice of more than 200
majors and 100 minors offered through 13 schools and colleges;
nearly 15,000 undergraduates and 5,000 graduate students; more than
a quarter of a million alumni in 160 countries; and a student
population from all 50 U.S. states and 123 countries. For more
information, please visit www.syracuse.edu.
About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center
of New York State approximately 250 miles northwest of New York
City. The metro-area population totals approximately 500,000. The
area offers a low cost of living and provides many social,
cultural, and recreational options, including parks, museums,
festivals, professional regional theater, and premier shopping
venues. Syracuse and Central New York present a wide range of
seasonal recreation and attractions ranging from water skiing and
snow skiing, hiking in the Adirondacks, touring the historic sites,
visiting wineries along the Finger Lakes, and biking on trails
along the Erie Canal.
Syracuse University is an equal-opportunity, affirmative-action
institution. The University prohibits discrimination and harassment
based on race, color, creed, religion, sex, gender, national
origin, citizenship, ethnicity, marital status, age, disability,
sexual orientation, gender identity and gender expression, veteran
status, or any other status protected by applicable law to the
extent prohibited by law. This nondiscrimination policy covers
admissions, employment, and access to and treatment in University
programs, services, and activities.
Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the
military-connected community through its educational programs,
community outreach, and employment programs. After World War II,
Syracuse University welcomed more than 10,000 returning veterans to
our campus, and those veterans literally transformed Syracuse
University into the national research institution it is today. The
University’s contemporary commitment to veterans builds on this
historical legacy, and extends to both class-leading initiatives
focused on making an SU degree accessible and affordable to the
post-9/11 generation of veterans, and also programs designed to
position Syracuse University as the employer of choice for military
veterans, members of the Guard and Reserve, and military family
Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in
which students, faculty, administrators, staff, curriculum, social
activities, governance, and all other aspects of campus life
reflect a diverse, multi-cultural, and international worldview. The
University community recognizes and values the many similarities
and differences among individuals and groups. At Syracuse, we are
committed to preparing students to understand, live among,
appreciate, and work in an inherently diverse country and world
made up of people with different ethnic and racial backgrounds,
military backgrounds, religious beliefs, socio-economic status,
cultural traditions, abilities, sexual orientations and gender
identities. To do so, we commit ourselves to promoting a community
that celebrates and models the principles of diversity and
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