Faculty Affairs Specialist

Posting Details



Job # 037192 Department Code 20034-7238 Department Academic Affairs Job Title Faculty Affairs Specialist Location Syracuse, NY Pay Range Commensurate with Experience Staff Level S5 FLSA Status Exempt Hours
Standard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs. Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description
The Faculty Affairs Specialist will provide high-level administrative and operational support for all transactions related to career transitions of full-time faculty members (recruitment, hiring, orientation, performance management and annual and periodic reviews, promotion, tenure review, leaves of absence, and retirement.) The incumbent will possess the ability to provide first line of response for key issues from administrators, faculty and staff regarding faculty career transition concerns. The position requires a high degree of diplomacy, discretion, and initiative and commitment to equity and inclusion. The incumbent will demonstrate project management, problem solving and systems thinking and analysis skills, and the ability to prioritize requests and apply University policies to guide the establishment and modification of procedures. Through all actions, the faculty affairs specialist will support the vision and direction of the division through positive example, superior communications skills and demonstrated experience with the exercise of executive judgment. Qualifications
  • A Bachelor’s degree or an equivalent combination of education and experience is necessary.
  • Considerable experience in an administrative capacity is necessary. Advanced knowledge of University policies, procedures, and regulations is necessary; demonstrated project management experience.
  • Current knowledge of university policies and practices and excellent working relationships with personnel at all levels across campus.
  • Advanced knowledge of Microsoft Office and Adobe Professional suite. High level of research and data gathering ability, analytical skills, ability to read and interpret documents, basic negotiation skills, management and delegation skills, strong organizational skills, advanced verbal and written communication skills, ability to prioritize tasks and manage multiple projects.
  • Excellent proofreading ability.
  • Working knowledge of excel.
  • Advanced knowledge of Hyperion, PeopleSoft and related systems.
  • Five (5) plus years of work experience in higher education preferred.
  • Professional certification from relevant organization (e.g. SHRM, PMI ) preferred.
Job Specific Qualifications
  • Exercise initiative, independence of judgment and tact in handling special projects.
  • Expert knowledge of Microsoft Office and Adobe Professional suite, especially Excel and Word.
  • Excellent research and data gathering ability, analytical skills, ability to read and interpret documents, organizational skills and the ability to prioritize tasks and manage multiple projects.
  • Ability to negotiate in highly technical situations.
  • Excellent verbal and written communication skills. Training skill.
  • Ability to plan, organize, prioritize tasks and manage multiple projects.
  • Excellent proofreading ability.
  • Manage and motivate others.
  • Working knowledge of Excel.
  • Knowledge of Hyperion and relational database. Knowledge of PeopleSoft/PeopleAdmin or other human resource or personnel information systems.
  • Relevant certification (e.g SHRM, PMI ) desirable
Responsibilities
  • Coordinate with Office of Human Resources and Office of Institutional Research to maintain updated faculty information and serve as a liaison for data verification to academic administrators.
  • Process and provide advice and counsel on search requests and waivers, faculty appointment letters, contract renewals and non-renewals, retirements, faculty teaching load modifications, administrative/research/parental leaves and tenure clock stops.
  • Maintain flow of information and work between the Faculty Affairs and other areas of Academic Affairs, Human Resources and Schools and Colleges; act as a primary point of contact for deans, department chairs, faculty, students, staff, and various departments within/outside the University on behalf of the Academic Affairs for the responsibilities listed above.
  • Oversee the functions including correspondence, communications, troubleshooting, and inquiries from within and outside the University; and assure a high level of professionalism is maintained at all times.
  • Troubleshoot issues via phone and meetings with constituents using active listening skills; analyze situations and determine best course of action for issue resolution.
  • Other duties as assigned.
Physical Requirements Tools/Equipment Application Instructions
In addition to completing an online application, please attach a resume and cover letter. About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu. About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal. EEOC
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity. Quick Link https://www.sujobopps.com/postings/87575 Job Posting Date 07/15/2021 Application Deadline Full Consideration By Job Category Staff Message to Applicants

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