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HR Business Coordinator/Asst. to the CHRO

Northern Kentucky University
Kentucky, United States
Salary Not Specified
Posted date
Jul 12, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Human Resources Administration
Employment Type
Full Time
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Working Title HR Business Coordinator/Asst. to the CHRO Department Human Resources Compensation Title Position Number 30001894 Position Status Regular Work Schedule
Full time Hours per Week 37.5 Months per Year 12 Commitment to Inclusive Excellence

Northern Kentucky University is an Equal Opportunity/Equal Access/Affirmative Action institution. We embrace inclusiveness, equity, and global awareness in all dimensions of our work and seek excellence through diversity among our students, administrators, faculty, and staff. Application by members of diverse groups is encouraged.

Purpose of Position
NKU’s Human Resources Department is hiring an administrative professional to directly support the CHRO as well as assist the HR department in day to day operations. This position requires a high level of confidentiality, a strong commitment to customer service, a demonstrated level of diplomacy; along with strong public relations, communications, and writing skills in dealing effectively with administrators, faculty, staff, students and the public. Primary Responsibilities
• Responsible for the daily organization, operation and function of the senior director’s office.

• Responsible for the administrative details for the office of the senior director, assumes responsibility for researching and requesting information and maintaining efficient information flow.

• Maintains and coordinates the daily and long-range schedule of the senior director, exercising a high level of professional judgment in balancing conflicting events and issues; keeps senior director informed of daily schedule; obtains and provides necessary event materials.

• Coordinates schedules for senior director’s direct reports; maintains absence records, obtains appropriate approvals.

• Creates internal and external communications in the form of letters, email, announcements, newsletters, and updates.

• Screens and determines appropriate routing of senior director’s mail and phone calls (frequently confidential and sensitive in nature).

• Responsible for travel arrangements, obtaining travel approvals, tracking travel expenses, and preparing reimbursement requests for the Human Resources staff.

• Maintains employee confidence and protects operations by keeping information private.

• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.

• Prepares reports by collecting and analyzing information. • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.

• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Qualifications
Bachelor’s degree plus two years of professional experience or an equivalent combination of education and experience required.

Experience in high volume business office required – Human Resources preferred. Excellent computer skills including Microsoft Excel and Word and knowledge of SAP strongly preferred.

Strong office management skills a must including well-developed organizational, interpersonal, communication, and decision-making skills.

Excellent judgment, professional demeanor, positive attitude, high level of reliability/discretion, and customer-orientation.

Employee must possess strong organizational skills, and be able to prioritize and deal with multiple demands at one time. Minimum Education Acceptable Equivalency Preferred Education Bachelor's Degree Minimum Experience 2 years Salary $20.67/hr Pay Grade S69
Requisition Number 2021S1400 Job Open Date 07/12/2021 Job Close Date Open Until Filled Yes Quick Link Is this an internal only posting? Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Explain why you are interested in this position.

    (Open Ended Question)

  2. * What types of problems do you least enjoy tackling?

    (Open Ended Question)

  3. * Describe your organization skills, such as maintaining calendars, prioritizing assigned work and organizing your workspace.

    (Open Ended Question)

  4. * If your life works out in the best way you can imagine, what will you be doing in five years?

    (Open Ended Question)

  5. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
  3. References
Optional Documents

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