Admin Support Associate - Admin (Administrative and Compliance Support Associate)



Position Details

Requisition Number

S956P

Home Org Name

Campus Safety and Security

Division Name

Executive Vice President

Position Title

Admin Support Associate - Admin (Administrative and Compliance Support Associate)

Job Class Code

DA06

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

Campus Safety and Security is seeking to fill the position of Admin Support Assoc – Admin (Administrative and Compliance Support Associate). This position provides administrative, financial, and general clerical support within Campus Safety and Security with responsibility for a broad variety of office support duties and tasks including, but not limited to: acting as the office receptionist and greeting the public and university partners; performing human resources-related tasks such as payroll processing, providing information on policies and procedures, and processing confidential information; ensuring documents meet various compliance requirements and filing accordingly; and acting as a backup for other administrative support.

The pay range for this position:
Level 1 (grade 27): $20,300- $33,800
Level 2 (grade 28): $22,300- $37,200

The typical pay range that can be expected, depending on the candidate’s relevant education, experience, and skills:
Level 1: $24,800- $29,300
Level 2: $27,200- $32,200

Essential Functions

1. Performs multiple duties which are a mix of administrative and clerical in nature, which may include but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, mail distribution, answering phones, organizing mail, purchasing/ordering supplies, and website maintenance.

2. Provides budget preparation, tracking, monitoring and auditing, payroll processing, travel/expense voucher processing and other accounting and financial tasks.

3. Advises staff, students, administrators, and clients of standard policies or procedures.

4. Acts as a point of contact to other departments, students, faculty, customers, and outside agencies/vendors on behalf of manager, director, or department head.

5. Manipulates and prepares data and other information, databases, or reports using a computer.

6. May perform some administrative duties such as budget coordination, human resources administration (beyond payroll entry), collection and disbursement of cash, checks, and other negotiable items, preparation of reports, documents, and presentations, or coordination of complex projects or events.

Education Level

High school diploma or equivalent

Field of Study

Years of Experience

2 years for entry level

Area of Experience

Experience in clerical and administrative support services.

Requirements for Additional Job Levels

Level 2: High school diploma plus 4 years of experience.

Education Level

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Demonstrated organizational skills, attention to detail, and the ability to prioritize and work well in an environment with competing demands.

Minimum Technology Skills

Demonstrated proficiency in utilizing Microsoft Office Suite including Word, Excel, and PowerPoint.

Minimum License and Certifications

None required.

Desired Qualifications

5 years’ experience providing customer service and clerical support services; basic understanding of accounting principles; and knowledge of human resources systems.

Salary Grade

27

Salary Range

$20,300 - $37,200

Job Category

Administrative

Working Hours if Non-Traditional

City position is located in:

Auburn

State position is located:

Alabama

List any hazardous conditions or physical demands required by this position

Posting Date

07/15/2020

Closing Date

EEO Statement

A commitment to an inclusive and diverse campus environment is required. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Auburn University internal candidates making a lateral move with regards to their salary grade (27 to 27 or 28 to 28), the candidate will likely not receive a change in pay.

Quick Link for Internal Postings

https://www.auemployment.com/postings/24010
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please provide how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.

    (Open Ended Question)

  2. * Do you have a high school diploma or equivalent?
    • Yes
    • No
  3. * Do you have 2 years of experience in clerical and administrative support services OR a degree to use in lieu of experience?
    • Yes
    • No


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