Credentials Analyst

About Oakton Community College :

For 50 years, Oakton Community College has been the setting where thousands begin or continue their college or career studies. Educating people of all ages, from all walks of life and from more than 40 nations, Oakton focuses on improving the quality of life for everyone who enters its doors.

We offer:

Continuing education
Great benefits
Paid winter break
FRIDAYS OFF during the summer

Job Description:

Basic Function and Responsibility:

Under general supervision, evaluate student academic records for transfer credit application and completion of degree and certificate requirements. Responsible for the maintenance of student graduation information, production of diplomas and certificates and input of information on the degree audit system.

Characteristic Duties and Responsibilities:

  • Evaluation of transcripts to determine transfer of credits to Oakton Community College.
  • Evaluate documents certifying experiential, CLEP, AP and other educational experiences applicable for credits at Oakton Community College and data entry of credit to student academic record.
  • Data entry of transfer and alternative credit to student academic record.
  • Review and maintenance of degree and certificate requirements on the degree audit and reporting system (Uachieve).
  • Review and process all graduation requests and determine satisfactory completion of graduation requirements. Prepare correspondence to update students on the status of graduation. Enter academic awards into student system and order graduation materials.
  • Enter and maintain graduate information in Diploma on Demand system, including the production and distribution of diplomas and certificates.
  • Discuss transcript evaluation and graduation requirements with students.
  • Input requirement substitutions and waivers for students in Uachieve.
  • Assist with transcript production, prepare reports as required, provide college information to students and prospective students through personal or telephone contact, etc.
  • Participate in Enrollment Center cross training activities to develop knowledge in other functional student affairs areas in order to provide integrated and comprehensive information to students, staff, and community. Provide excellent customer service.
  • As directed, provide Registrar services in the Enrollment Center.
  • Perform other job related duties as assigned.


Hiring Qualifications and Working Conditions:

  • Bachelor's degree or equivalent combination of education and experience from which comparable skills can be acquired is required.
  • Two years experience in Admissions/Records including familiarity with transcript evaluation and graduation requirements is desirable.
  • Strong interpersonal skills.
  • Moderate experience and skills using Microsoft Office, including Word and Excel.
  • Knowledge of Banner, Uachieve, and/or Diploma on Demand preferred.
  • General office environment. Little or no exposure to adverse working conditions.

Additional Information:

Supervision Received:

Functional supervision received from the Coordinator of Academic Student Records. Administrative supervision is received from the Registrar / Director of Student Financial Support.

Supervision Exercised:

Functional supervision may be exercised over student employees.

HOURS: Monday - Friday 8:15 am - 5:00 pm Starting salary may change due to staff negotiations.

SALARY: $42,223

Application Instructions:

For further details, visit our website at and select the Employment link to view Employment Opportunities.

Please be sure to have a current resume, cover letter, and list of, at least, three (3) professional references with contact information prepared to submit with your application. One (1) of the references must be your most recent, direct supervisor.

Oakton Community College is an equal opportunity, affirmative action institution, committed to employing competent, qualified individuals. Oakton Community College does not discriminate on the basis of race, color, creed, religion, national origin, disability, age, marital status, military status, socioeconomic status, sex or gender, gender identity, or sexual orientation in admission to and participation in its educational programs, college activities and services, or in its employment practices.

Similar jobs

Similar jobs