Assistant Director, Accounts Payable & Travel

Job Summary

The Assistant Director, Accounts Payable & Travel in the Procurement Department oversees and implements comprehensive purchasing programs and services. Manages the day-to-day operations of the Procurement Department and provides guidance and direction to both support and professional employees.

Florida Gulf Coast University is committed to establishing and maintaining an inclusive working and learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of the campus life reflect a diverse, multi-cultural, and international worldview.

At FGCU, we collectively stand against any individual or group that practices any form of racism, discrimination, intolerance, hate expressions, or disrespect. We are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, religious beliefs, abilities, ages, gender identities, sexual orientations, socio-economic status, cultural traditions, family statuses, and military backgrounds. FGCU strives to hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our University stronger. The University community recognizes the importance of a diverse and inclusive institution and holds these ideals as paramount for the current and future success of the institution.

We seek colleagues who promote and embrace diversity, equity, and inclusion. We encourage individuals from diverse backgrounds to apply for this position as we believe that our University will grow and move forward through a commitment of equality for all.

Job Description

Typical duties may include but are not limited to:

Manages the day-to-day operations of Accounts Payable and Travel within the Procurement Services Department. Provides guidance and direction to support and professional employees.

Assists in the oversight of procurement functions and ensures procurement practices are followed in accordance with university policy and state statutes.

Participates in the Interinstitutional Cooperative of Procurement (ICOP) and the Interinstitutional Committee on Finance & Accounting (ICOFA) Disbursements subcommittee.

Analyze and implement contract payment terms and conditions.

Manages the record keeping, reporting, and other functions for the department.

Participates in the strategic planning for assigned areas and assists with developing and implementing the departmental strategic plan.

Establishes performance goals and measures to evaluate success within the assigned area of responsibility.

Assists in the development and implementation of policies, procedures and control systems.

Maintains Financial Disclosure in accordance with Chapter 112 F.S.

Assists with routine and special projects, which may include statistical and financial analysis, research, and preparing comprehensive reports for presentation to administration and auditors.

Other Duties:

Other job related duties as assigned.

Additional Job Description

Required Qualifications:

Bachelor’s degree from an accredited institution in Accounting, Business Management, Public Administration, or other closely related field.

Six years of professional full-time experience in Accounts Payable, Procurement card (PCard) and/or Travel.

Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Outlook).

Preferred Qualifications:

Master’s degree from an accredited institution in Accounting, Business Management, Public Administration, or other closely related field.

Four years of professional full-time experience in a higher education setting in procurement including Accounts Payable, PCard and/or Travel.

Current certification from an organization such as National Association of Purchasing Payables (NAPP) or other related organization.

Experience managing others by providing information, guidance, and motivation.

Experience with Workday ERP System.

Knowledge, Skills & Abilities:

Knowledge of university policies and procedures, applicable local, state, and federal regulations related to Procurement.

Knowledge of or ability to learn Workday or similar enterprise financial management software application.

Excellent interpersonal, verbal, and written communication skills.

Excellent organizational skills and the ability to prioritize and complete simultaneous projects.

Skill in completing assignments accurately and with attention to detail.

Ability to thrive in an organization that values the diversity of its student body and workforce and actively promotes equity and inclusion.

Ability to interact in a professional manner and work collaboratively with a diverse group of staff, faculty, students, and suppliers.

Ability to work successfully as both a member of a team and independently with minimal supervision.

Ability to take initiative to plan, organize, coordinate and perform work in various situations when numerous and diverse demands are involved.

Ability to use effective decision making and problem-solving techniques.

Ability to interpret and apply laws, regulations, policies and procedures consistently.

Ability to review and comprehend terms of a contract and apply appropriate payment.

Ability to collect, analyze and interpret financial data, prepare financial reports, statements, and projections.

Ability to effectively manage the work of others by providing information, guidance, and motivation.

Ability to develop training presentations and programs.

Salary Range: $60,000 - $70,000 annually

FGCU is an EOE AA /F/Vet/Disability Employer.