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Adminstrative Assistant

New Mexico Highlands University
New Mexico, United States
Salary Not Specified
Closing date
Sep 12, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Auxiliary Services, Student Affairs, Disabled Student Services, Residence Life, Student Activities & Services
Employment Type
Full Time
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Job Details

Position Details

Position Adminstrative Assistant Full Time/Part Time Full Time Job Type Temporary Position Summary
This position is responsible for providing secretarial support to the Housing and Student Conduct Department. Additionally, this position will provide information and services while greeting guests and directing all incoming calls. This is a temporary position. Duties and Responsibilities
Greet and screen guests, answer walk-in inquiries and refer guests to appropriate office or individual.
Provide assistance to Resident Directors and Resident Assistants.
Prepare letters for vendors for purchases, receiving receipts and students as needed.
Monitor monthly room inspections and send charges to the Business Office.
Process charges from room inventory condition checks (check in and check out) and process charges as necessary.
Provide assistance to the recruitment office, coordinating housing presentations for various groups and provide keys to the residence halls or campus apartments for campus tours.
Provide assistance to campus police by retrieving information needed to complete reports.
Receive housing applications, confirm fees have been submitted, confirm housing assignments and maintaining data base.
Prepare housing deposits for housing fees and send or deliver to the business office..
Respond to emails and emails forwarded from the Housing Director.
Make ID’s and program keys for the halls. Maintain a list of charges for those students who have lost their ID’s and send to the business office.
Type letters for students for Social Security Administration, Motor Vehicle Division or Human Services etc.
Process room change requests by students, locate new assignment, contacting the Resident Assistant or Director of the change and processing the change in the System.
Process cancellation forms submitted by students by notifying the Director, Resident Director and Resident Assistant. Adjust charges in Banner if cancellation is approved.
Supervise work study students in the Housing and Student Conduct Office.
Operate telephone and process and screen calls and route to the correct person or location.
Provide general information and assistance to all housing related inquires.
Serve as a central liaison point for students parents and housing staff.
Open, date and distribute departmental correspondence .
Compose miscellaneous and/or confidential correspondence as requested by the Director.
Process absence requests.
Participate and assist in Housing and residence hall functions.
Perform other related duties as assigned.
Maintain timely and regular attendance. Minimum Job Requirements
Education: High School Diploma or GED
Two (2) years general Clerical/Secretarial experience.
Experience in the customer service field.
Strong accounting skills Preferred Qualifications
Knowledge of Ellucian Banner, Excel Word and other basic computer programs. Special Conditions for Eligibility Knowledge, Skills, and Abilities
Acceptable telephone etiquette
Skill in operating standard computer software
such as excel and outlook
Written and oral communication.
Operating standard telephone system
Excellent interpersonal and customer service skills.
Ability to assess problems involving many variables.
Ability to analyze situations and effectively make decisions.
Able to maintain emotional control while working under stress.
Attention to detail Physical Demands
Work with frequent interruptions
Repetitive hand motions prolonged use of computer.
Sitting for extended periods of time.
Kneel bend and stoop.
Occasionally lift or move up to 20 pounds. Working Environment
Typical interior /office work environment
Work with frequent interruptions Pay Rate $16.54 Hr. Work Location/Campus Center Las Vegas, NM Campus EEO Statement
New Mexico Highlands University is an affirmative action, equal opportunity employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. We are committed to the University values of diversity, accessibility, excellence, and responsiveness.

For disabled access or services call 505-454-3242 or email

Visit the link below for more information regarding affirmative action and equal opportunity:
Equal Employment Opportunity is THE LAW
Posting Number AS509P Open Date 07/14/2021 Close Date Open Until Filled Special Instructions to Applicant
A complete online application must include: 1) Letter of interest/cover letter; 2) Resume; 3) Names, telephone numbers and email address of three (3) professional supervisory references in online application; 4) copy of High School Diploma or GED . Candidates who are invited for on-campus interviews will be required to submit official transcripts. References will be contacted in conjunction with on-campus interview. Upload required materials with online application. For disabled access or services, call (505) 454-3242 or contact Human Resources at NMHU IS AN EQUAL OPPORTUNITY EMPLOYER Quick Link Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Other
  2. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  3. How many years of experience do you have in this type of position?
    • 0-1
    • 1-3
    • 3-5
    • 5-7
    • 7+
  4. Please describe any previous experience you have working in a customer service enviornment

    (Open Ended Question)

Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter/ Letter of Interest
  3. High School Diploma or GED
Optional Documents

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