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Administrative Assistant - Application Processor

Lewis and Clark College
Oregon, United States
Salary Not Specified
Closing date
Aug 18, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Human Resources Administration, Student Affairs, Admissions, Enrollment, Retention & Registrar
Employment Level
Employment Type
Full Time
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Job Details

Attention Current Lewis & Clark College Employees: In order to apply for posted positions, please close this window and log into Workday and click on Talent and Performance to apply internally.
Working at Lewis & Clark College

The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.

Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.

Job Summary

The application processor oversees all aspects of the first year and transfer application processes, from the first credential received to the transfer of files to the Registrar.

This position is represented by the Lewis & Clark College Support Staff Association Local 4912 of the American Federation of LCCSSA Collective Bargaining Agreement.

The current LCCSSA Bargaining Agreement can be found here: /

Description of Duties & Responsibilities

Application oversight (50%)

  • Administer and supervise all aspects of the first year and transfer application processes. Includes the processing of all application credentials.

  • Lead the office’s effort on GPA recalculations for first year files.

Data Management (25%)

  • Complete data entry for student and parent records.

  • Develop, run, and troubleshoot complex processes, statistical reports, and statements via integrated databases.

Communication (10%)

  • Respond to inquiries from applicants and the campus community regarding applicants and application files.

  • Serve as a resource for internal and external customers.

Cross-training (10%)

  • Cross-train in following areas in order to support the overall function of the Admissions Office: telephone, front desk coverage, inquiry and mail processing, office email.

Perform other duties as assigned based on office priorities (5%)

Minimum Qualifications

  • High school diploma or equivalent

  • Two years of directly related job experience, including experience with data entry and integrated databases or client records systems

  • Strong familiarity with modern office computers and systems, including facility with the Google suite, Word, Excel, and Adobe

  • Comfort with basic math

  • Ability to work under set deadlines in a fast-paced office

Preferred Qualifications
  • Associate’s degree, two-year technical certificate, or two to three years of college

  • Four or more years of directly related job experience

  • Extensive experience with integrated database systems

Work Schedule
  • 37.5 hours per week

  • Benefits Eligible: Yes

Pay Rate
  • LCCSSA Grade 14/Step F ($23.12/hr)

Directions for Cover Letter

Please upload your cover letter on the My Experience screen in the resume section.

Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators

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Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Background Check

Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.

Eligibility to Work

In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.

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