Administrative Assistant, Student Experience

Massachusetts, United States
Salary Not specified
Jul 15, 2021
Position Type
Executive, Other Executive
Employment Level
Employment Type
Full Time

Administrative Assistant, Student Experience

Main Campus - Boston, MA

Job Summary

Simmons University is looking for an Administrative Assistant to join the Student Experience team. This position will dually report to the Director of the Center for Leadership and Engagement and the Multicultural Center with a dotted line to the Executive Assistant for the Vice President for Student Affairs. The Administrative assistant will serve as the first point of contact for students, staff, faculty, and visitors seeking to engage with the office. From scheduling appointments, reconciling purchase orders, assistant with room and program scheduling, making updates to presence and the calendar, and managing day to day operations for the student experience units, the Administrative Assistant will play a critical role in supporting students at Simmons.

The ideal candidate has experience fostering a welcoming and inclusive environment, and appreciates engaging with students and other visitors. As a University committed to diversity, equity and inclusion, we seek candidates who embody these values and are successful working across a broad spectrum of individual identities including personal, social, and otherwise.

  • Respond to telephone, walk-in, and email inquiries and requests for support, assessing and referring urgent calls and situations to appropriate staff;
  • Schedule student appointments;
  • Provide general information to parents, faculty, and staff about our services as well as the limits of confidentiality;
  • Facilitate communication between other offices on campus;
  • Assist with daily administration of the office including ordering supplies, and maintaining delegated email accounts;
  • Manage general office communication;
  • Provide administrative and programmatic support to staff;
  • Manage scheduling of spaces in the Center for Leadership and Engagement;
  • Other responsibilities as necessary.

  • Bachelor's degree or equivalent professional experience;
  • A minimum of 1 year of relevant professional experience;
  • Excellent communication skills, written, verbal, and interpersonal;
  • Proven ability to work with a diverse array of individuals while fostering a welcoming and inclusive environment.

Required Application Materials:
  • Resume
  • Cover Letter

Salary Grade

Instructions to Applicants: Please upload all applicable application materials (e.g. resume/cv, cover letter, writing sample, teaching philosophy, etc.) in the "Resume/CV" box on page 2 ("My Experience") of this application. Documents can be uploaded individually or as a combined document (e.g. PDF).

Simmons University is committed to inclusive excellence in all aspects of an individual's community experience. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices-at all levels, for all positions-ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.

To apply, visit

Located in Boston’s historic Fenway area, Simmons College is a small, private, non-sectarian College which has educated students for enriching careers and purposeful lives since 1899. Working at Simmons means joining a collaborative, diverse and mission-driven community of educators and professionals.

We prepare students to be leaders for themselves, their communities and the world. Our faculty and staff members lead by example - sharing a commitment to excellence and putting the students first.

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