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Administrative Assistant - K

Vassar College
New York, United States
Salary Not specified
Closing date
Sep 13, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Employment Type
Full Time
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Job Details

Vassar College

Administrative Assistant - K

Department: Office of Advancement
Duration of Position: Full year / Full time
Work Schedule:
Employee Type: Staff
Posting Date: 07/08/2021
Union Representation: CWA
Posting Number: AS100P
Pay Rate: $15.00/hour

About Vassar College
Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar is deeply committed to fostering a community that reflects the values of a liberal arts education and to promoting an environment of equality, diversity and inclusiveness. Vassar seeks to create a pluralistic community for all staff, faculty and students. Vassar College is an Affirmative Action, Equal Opportunity employer, and applications from women, individuals with disabilities and members of historically underrepresented groups are especially encouraged.  Vassar College is a smoke-free, tobacco-free campus. 

Position Summary and Responsibilities
The Administrative Assistant reports to the Associate Vice President for Advancement Services providing administrative support to the AVP, departments within Advancement Services, plus provides office-wide support to the Office of Advancement. This position handles a high volume of activity in a fast-paced environment.


Office responsibilities:
  • Primary responsibilities for the Office of Advancement 800-line. This includes but is not limited to, answering questions from constituents and forwarding calls to the appropriate staff member.
  • May provide back- up support for mail pickups and deliveries in office and on campus.
  • Manage office-wide purchasing, including but not limited to, office supplies, paper, printer cartridges, water deliveries, etc.

Advancement Services responsibilities:
  • Provide support to the gifts team with activities such as, opening, sorting and reviewing mail, returning calls to donors regarding credit card gifts, entering credit card gifts into Encompass, daily delivery of mail to campus offices, assisting the gift receipt process and assisting with data entry into the Advancement CRM database.
  • Image gift documentation via a collegewide document imaging system.
  • Work directly with the Advancement Services team to manage calendar and fiscal year-end office activities.
  • Schedule meetings and provide calendar management for the Associate Vice President of Advancement Services.
  • May be required to work overtime during calendar and fiscal-year end.
  • Other duties as assigned.

  • A minimum of three to five years of administrative support experience required.
  • Strong written and verbal communication skills and a pleasant telephone manner.
  • Proficiency in Microsoft Office products and Google Suite.
  • Demonstrated ability to perform mail merges and understanding of document mailing functionality in Microsoft Word and Excel.
  • Experience with relational databases, specifically in customer relationship management (CRM) systems.
  • Must have a professional, problem-solving demeanor, good judgment, and discretion.
  • Ability to work independently with strong organizational skills and the ability to effectively manage deadlines and multiple, competing priorities.
  • Must be reliable and able to maintain confidentiality.
  • Commitment to working in a diverse and inclusive team-oriented environment.

Special Instructions to Applicants
To complete your on-line application, you will be required to attach your resume, cover letter, and contact information for 3 professional references. All attachments must be in PDF format. Review of applications will begin immediately. If you have any questions, please contact Human Resources, 845-437-5820.

For full consideration applicants should apply by:

All applicants must apply online at:

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