Univ Services Assoc 1

Posting Details

Recruitment Number

1068

Working Title

Univ Services Assoc 1

Position Type

Staff/Administrative

Appointment Percentage

36.45

Division/College

College of Science and Health

Position Summary

The University Services Associate 1 ( USA ) provides professional office support to the faculty, instructional academic staff, and graduate and undergraduate students affiliated with the Center on Disability Health and Adapted Physical Activity (Center) within the Department of Exercise and Sport Science (College of Science and Health). In addition, the USA supports the undergraduate and graduate Adapted Physical Education ( APE ) academic programs for the work related to Center activities. The USA will organize client/participant information for on-going communication; assist with Center budget functions; maintain inventory and order supplies; and assist with clerical tasks for grant proposals, related reports, and budgets. The support includes undergraduate and graduate academic programs that relate to the Center and community-service clinical education programs implemented by the Center (i.e., Children’s Motor Development Program; Adult Fitness Program; Physical Activity Mentoring Program for Persons with Disabilities, and others).

Description of College / Department / Program / Division / Unit

The mission of the College of Science and Health is to provide an outstanding education in the diverse disciplines of science, health, and mathematics. The College is dedicated to student learning where enthusiastic faculty and staff intellectually challenge students in a supportive and professional environment. Fundamental to our mission is the belief in the value of education in the liberal arts and sciences and the creation of new knowledge. The College offers an outstanding academic and cultural environment for the university community and beyond.

Required Qualifications

a. Minimum of high school diploma or equivalent. b. Excellent communication skills with students, parents, colleagues, professionals, etc. c. Excellent organizational and time management skills. d. Ability to use discretion and good judgment regarding confidential information. e. Ability to work independently and complete quality work. f. Ability to initiate and complete tasks when requested to meet program objectives. g. Ability to work effectively with people across multiple level of the university. h. Knowledge and experience with the use of email (i.e., Outlook) for individual and group communication. i. Effective oral and written communication skills. j. Knowledge and experience with the use of Microsoft Office software (Word, Excel, PowerPoint, etc.). k. Ability to interact positively and effectively with people in verbal and written modes, including those that may present challenging situations and persons with disabilities.

Preferred Qualifications

Experience with UWL administrative, budget, and other computer system functions ( WINGS, etc.).

Physical Demands

N/A

Working conditions and environment

Office setting.

Miscellaneous Information

Estimated time requirements of position (different for academic year versus summer): Academic Year = ~600 hrs. (20 hr/wk x 15 wk/semester = 300 hrs x 2 semesters = 600 hrs) Tuesday, Wednesday, and Thursday from 9:30 a.m. – 4:30 p.m. Summer Session (mid June to mid August) = ~100 (10 hr/wk x 10 wk = 100 hrs) Tuesday and Thursday 9:30 a.m. to 3:30 p.m.

Your benefits add an additional 40%+ to the overall financial package from the university.
Highlights include:
• paid vacation for 12-month positions.
• excellent flexible health insurance with low co-pays and good coverage.
• paid holidays and sick days.
• after 5 years of employment, you become vested in our retirement system which ensures income post-career.
• benefits at UWL are highly competitive with local industry and some of the strongest in state and nation.
Learn more at: https://www.wisconsin.edu/ohrwd/benefits/download/univstaff21.pdf
Benefit eligibility is determined at the point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.

The University of Wisconsin System and the University of Wisconsin–Madison are engaged in a redesign of job title and compensation structures. The Title and Total Compensation Project will result in relevant and market-informed titles to help us keep and grow our outstanding workforce. If you are the successful candidate, your title is subject to change in November 2021. For more information, visit: https://www.wisconsin.edu/ohrwd/title-and-total-compensation-study/

Duties/Responsibilities

These are the job duties required for the position.

Responsibility Statement

Center on Disability Health and Adapted Physical Activity Center Programs

Duties to Support Responsibility

a. Answer questions from and provide materials to school district teachers/staff, county social workers, human services agencies, parents, and others regarding Center programs via telephone, email, and in-person meetings. b. Maintain contact via email and phone with Center program participants’ social workers, case managers, and parents concerning schedules, enrollment, transportation, billing, and/or medical concerns. c. Develop and maintain email and phone distribution lists for all Center programs of parents, social workers, participants, and others. d. Maintain email and telephone contact lists of disability advocacy and related organizations throughout the La Crosse region to assist with Center program recruiting and other needs. e. Assist interested parties in the application processes for Center programs, including funding sources for third party payments. f. Develop, maintain, and update individual participant files (confidential) of participants enrolled in Center programs. g. Request updated information from medical and school personnel concerning new and ongoing participants of the Center. Release forms must be signed by parent(s)/guardians(s) to obtain this information. h. Assist with maintenance of Center and related programs web pages. i. Maintain billing system for Center programs. When appropriate, follow-up billing is needed. j. Plan and prepare monthly and yearly program calendars for Center programs. Disseminate to participants, staff, transportation providers, and other university staff. k. Assist Center staff with hiring student lifeguards for programs. l. Other duties as assigned by supervisor.

Percentage Of Time

50

Essential

Yes

Responsibility Statement

Center Budget

Duties to Support Responsibility

a. Review monthly budgetary account information, including balances of Center accounts and procurement card accounting. b. If necessary, contact appropriate UWL personnel regarding errors on Center accounts. c. Deposit Center participant program fees to appropriate accounts. d. Monitor and process transactions for Center UW-L Foundation account (Ghelfi account). e. Process all purchase requisitions in accordance with university guidelines. f. Maintain an updated record of student employee payroll records and notify work- study students when their allocation has been depleted. g. Provide monthly budget analysis, including procurement card purchases, to director. h. Other duties as assigned by supervisor.

Percentage Of Time

15

Essential

Yes

Responsibility Statement

APE Academic Programs

Duties to Support Responsibility

a. Review monthly budgetary account information, including balances of Center accounts and procurement card accounting. b. If necessary, contact appropriate UW-L personnel regarding errors on Center accounts. c. Deposit Center participant program fees to appropriate accounts. d. Monitor and process transactions for Center UW-L Foundation account (Ghelfi account). e. Process all purchase requisitions in accordance with university guidelines. f. Maintain an updated record of student employee payroll records and notify work-study students when their allocation has been depleted. g. Provide monthly budget analysis, including procurement card purchases, to the director. h. Other duties as assigned by supervisor.

Percentage Of Time

10

Essential

Yes

Responsibility Statement

Federal Grant (if funded) Adapted Physical Education Teacher Preparation Grant

Duties to Support Responsibility

a. Assist with word processing and other preparation of grant applications and related forms/reports. b. Assist with submission of grant applications in cooperation with Center staff and university Grants and Sponsored Projects Office. c. Process grant payments, disbursements, and reimbursements as directed by Center staff. d. Input UW-L student demographic data into required funding agencies websites (i.e., Service Obligation Center for APE students funded on federal grant). e. Other grant duties as assigned by supervisor.

Percentage Of Time

15

Essential

Yes

Responsibility Statement

Center Office

Duties to Support Responsibility

a. Ensure that instructional technology used by the Center is in working order. b. Communicate with Department of ESS Program Assistant for Center needs c. Order and inventory Center supplies and equipment. d. Obtain and supervise Center work study students. e. Assist students with Center door access process and other related tasks.

Percentage Of Time

5

Essential

Yes

Responsibility Statement

General Duties

Duties to Support Responsibility

a. Act as a knowledgeable, professional, and cordial receptionist. Must have sufficient knowledge of the Center community-service programs, as well as the undergraduate and graduate APE academic programs. b. Receive/place phone calls and emails and take messages for appropriate staff. c. Assist with travel arrangements for Center staff and students, where needed. d. In cooperation with Center staff, coordinate assigned work-study students and their duties.

Percentage Of Time

5

Essential

No

Posting Detail Information

Special Instructions

Posting Date

07/09/2021

Close Date

Continuous Recruitment

Yes

Continuous Recruitment First Review Date

07/16/2021

Position Contact Name

Brock McMullen

Position Contact Email

bmcmullen@uwlax.edu
Required Documents
Required Documents

1. Resume/Curriculum Vitae
2. Cover Letter/Letter of Application
3. Reference Contact Information

Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

1. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identities of finalists must be revealed upon request. See Wis. Stat. §. 19.36(7).
   • I wish for my name to remain confidential until the university is no longer able to do so.
   • I waive my right to keep my name confidential through the application process.
2. Are you currently under investigation or have ever left employment during an active investigation in which you were accused of sexual violence or sexual harassment? (Required under UW System Administrative Policy 1275)
   • Yes
   • No
3. Were you ever found to have engaged in any sexual violence or sexual harassment in a previous work assignment? (Required under UW System Administrative Policy 1275)
   • Yes
   • No
4. Are you an alum of the University of Wisconsin-La Crosse?
   • Yes
   • No
5. How did you hear about this employment opportunity?
   • Chronicle of Higher Education Web Site
   • Discipline-Specific Publication/Web Site
   • HERC Web Site
   • HigherEdJobs.com Web Site
   • Job Center of Wisconsin Web Site
   • Minority Publication/Web Site
   • University of Wisconsin - La Crosse Social Media (i.e. Facebook, LinkedIn, Twitter)
   • University of Wisconsin - La Crosse Web Site
   • La Crosse Tribune
   • Personal Referral
6. After you retire from a Wisconsin Retirement System (WRS) employer, you may return to work with a WRS employer as a rehired annuitant, provided certain requirements are met. There are no restrictions on what type of position a rehired annuitant can hold. Under the WRS, there is no limit to how much you may earn as a rehired annuitant. (Learn more: https://www.wisconsin.edu/ohrwd/benefits/life-events/empcha/ra/). Are you currently collecting an annuity from the Wisconsin Retirement System, (WRS)?
   • Yes
   • No
7. Are you currently employed by or have you been employed by a UW System institution or a State of Wisconsin agency during the last seven (7) years? Please answer yes or no. If yes, provide the institution or agency name, your supervisor and contact information, including phone number and email address.
   • Yes
   • No
8. Please provide your most recent employer, supervisor name and contact information, including phone number and email address. (Pursuant to UW System Administrative Policy 1275, UW System requires reference checks related to sexual harassment and sexual violence to be conducted at a minimum with a final candidate’s most recent employer and with all previous UW System institution and State of Wisconsin agency employers from the past seven years. UW-L will notify you prior to contacting your supervisor).
   
   (Open Ended Question)
   
   
9. Will you now or in the future require visa sponsorship for employment at the University of Wisconsin-La Crosse? (UW-L and UW System institutions pay for some or all of the sponsorship costs. Some candidates may require an H1B or another form of employment sponsorship to work in the US. This question is asked so that if you are the successful candidate, Human Resources can work with your work unit to begin the process of obtaining this visa).
   • Yes, I will require sponsorship prior to employment.
   • Yes, I will require sponsorship for continued employment if hired.
   • No, I do not require sponsorship and am eligible to work in the US.
10. Are you legally eligible to work in the United States?
    • Yes
    • No