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Working at Lewis & Clark
The campus is located on 137 acres of beautifully landscaped
grounds in Portland’s southwest hills. Our strong commitment to
sustainability is reinforced through recycling programs, energy
conservation, alternative transportation options, and farm to fork
initiatives. For benefit-eligible positions, we offer a competitive
that includes options for
health, dental, vision, tuition, life insurance, retirement and
Lewis & Clark College is committed to achieving a diverse
workforce. Candidates from diverse backgrounds are encouraged to
apply. All qualified applicants will receive consideration for
employment without regard to status as a protected veteran or a
qualified individual with a disability, or other protected status,
such as race, religion, color, national origin, sex, gender
identity, sexual orientation, marital status or age.
The Administrative Coordinator supports the Lewis & Clark
English and History departments and the Fir Acres Summer Writer's
Workshop by directing daily administrative operations, managing
events (symposia, public lectures, and special events), developing
and coordinating schedules, assuring space and supply needs are
met, training and supervising 1 to 2 work-study students per
semester, designing promotional materials, organizing meetings and
workshops, taking and distributing minutes, maintaining and
updating departmental websites, organizing faculty searches, and
serving a central role in departmental communications to
approximately 22 faculty members and 120 students.
This position is 11 months (1781 hours) annually.
This position is represented by the Lewis & Clark College
Support Staff Association Local 4912 of the American Federation of
The current LCCSSA Bargaining Agreement can be found here: https://www.lclark.edu/unions/lccssa
Description of Duties & Responsibilities
Operational Support (25%)
- Cover Letter
- Diversity Statement - The Diversity Statement should
outline your experiences with diversity, equity, and
Event and Meeting Coordination (40%)
- Manages daily departmental operations, including but not
limited to building and office machine maintenance orders, supply
orders, course and schedule planning, faculty support, book orders,
webpage updates, and email communications.
- Advises chair regarding departmental administration.
- Manages departmental events, including reserving venues,
organizing catering and audio/visual orders, designing and
distributing promotional materials, photocopying and organizing
materials, and handling travel logistics for guests and
- Coordinates, takes minutes, and attends department meetings,
develops agendas with department chairs.
- Takes and distributes meeting minutes for Faculty Governance
- Coordinates department retreats, including organizing lodging
and food, handling travel logistics, creating an agenda with the
department chair, and taking meeting minutes.
- Processes department receipts, payments, and purchasing
Fir Acres Administrative Support (10%)
- Assist with hiring and providing day-to-day guidance to 1 to 2
work-study students per academic year.
Faculty Recruitment Facilitation (5%)
- Provides administrative support to the Fir Acres Writer’s
Workshop, a two-week creative writing program for high school
students from across the country.
- Tracks student/parent deposits and payments.
- Communicates with students and parents via telephone and
- Arranges catering, transportation, and field trip logistics in
coordination with the Workshop Director. Assembles classroom
- Tracks student admissions forms and data.
- Orders and procures supplies.
- Administers the daily operations of the Workshop scheduled to
occur annually over the course of two weeks in late June and/or
- Coordinates faculty searches, including placing ads, tracking
applications, scheduling committee meetings, and arranging
candidate travel logistics and schedules.
- High school diploma
- 3 years of related experience
- Knowledge of Microsoft Office and Adobe Creative Suites
applications, strong typing skills, highly developed attention to
detail and proofreading skills, ability to design promotional
- Administrative Assistant experience
- 4 years of job-related experience
- Associate’s or Bachelor’s degree
- Administrative, event planning, public relations, customer
service, budget management, higher education experience.
- Grade 14 / Step F ($23.12/hr)
- Benefits Eligible: YES
Directions for Cover Letter
- 1781 hours annually (0.91 FTE)
- 37.5 hours per week
Please upload your cover letter
on the My Experience
screen in the resume section.
Lewis & Clark College adheres to a nondiscriminatory policy
with respect to educational programs, activities, employment, and
admission. We do not discriminate on the basis of actual or
perceived race, color, sex, religion, age, marital status, national
origin, the presence of any physical or sensory disability, veteran
status, sexual orientation, gender identity, gender expression, or
any other basis prohibited by applicable federal, state, and local
laws. The Associate Vice President of Human Resources has been
designated to handle inquiries regarding employment- and
disability-related non-discrimination policies. Title IX inquiries
may be directed to the Title IX coordinator or deputy Title IX
Federal law requires employers to provide reasonable accommodation
to qualified individuals with disabilities. Please tell us if you
require a reasonable accommodation to apply for a job or to perform
your job. Examples of reasonable accommodation include making a
change to the application process or work procedures, providing
documents in an alternate format, using a sign language
interpreter, or using specialized equipment.
Lewis & Clark College will conduct a background check on the
finalist, which will include a criminal record check. If a
conviction is discovered, a determination will be made whether the
conviction is related to the position for which the individual is
applying or would present safety or security risks before an
employment decision is made. A criminal conviction does not
necessarily automatically bar an applicant from employment.
Eligibility to Work
In order to comply with US Homeland Security Department
regulations, all employees must complete an I-9 form in Workday
prior to or no later than the first day of work and bring originals
(no photocopies) of their supporting documentation to Human
Resources no later than the 3rd business day of employment. Failure
to have a completed I-9 form on file with the College will result
in immediate termination of employment.