Development Assistant, Portland

Oregon, United States
Salary Not specified
Jul 14, 2021
Employment Level
Employment Type
Full Time

Development Assistant, Portland

Job no: 527771
Work type: Classified Staff
Location: Portland, OR
Categories: Administrative/Office Support, Development

Department: University Advancement
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $14.75 - $21.40 per hour
FTE: 1.0

Review of Applications Begins
August 10, 2020; position open until filled

Special Instructions to Applicants
To ensure consideration, please submit the following with your completed online application:

  • A cover letter in which you clearly describe how your knowledge, skills, and abilities prepare you for the responsibilities outlined in the job announcement, with a focus on how you meet the minimum requirements.
  • A resume of your educational and professional work experience.

    Please Note: We will contact applicants who meet the minimum requirements in the job posting to request additional information for the next stage of review.

    Department Summary
    University Advancement (UA) supports the University of Oregon's (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long-term relationships, and secure resources that increase understanding and further its aims. The division consists of approximately 200 employees primarily working out of Eugene, with offices in Portland and Bend. Departments within University Advancement include: the UO Alumni Association; Development; Advancement Operations; Federal Affairs; and State and Community Affairs. We are committed to fostering equity and inclusion in a welcoming, safe, and respectful environment that recognizes the value of all members of our community.

    The Office of Development as part of University Advancement has a mission to maximize philanthropic impact at the University of Oregon. We do this by identifying, connecting and engaging alumni and friends around the globe with their passions to advance the vision and priorities of the university.

    Position Summary
    The Development Assistant, Portland provides administrative support and coordination as a generalist within Portland Development and reports to the Executive Assistant and Portland Office Administrator. Working as part of an administrative team, this position is assigned to support different individuals or teams based on shifting needs and priorities and plays a crucial role in the success of the department's mission.

    This role is a great entry point for individuals who are interested in a career in higher education fundraising and external relations. The Development Assistant has the opportunity to build comprehensive knowledge of the University of Oregon, its donors and stakeholders, and the $3 billion campaign, as well as the opportunity to become familiar with multiple fundraising teams and front-line fundraisers. This position provides administrative support to development officers by making travel arrangements, scheduling meetings, and coordinating calendars, as well as assisting with gathering and compiling donor information, coordinating small- and mid-size events, maintaining department accounting records, and other administrative duties.

    Success in this position depends upon being energized by change, as well as the ability to be highly organized and adaptable in a complex organization. The Development Assistant needs to have strong skills in providing customer service to colleagues, donors, and friends of the university from a variety of backgrounds. This position also requires the ability to take appropriate initiative in prioritizing work as well as the ability to work successfully in a collaborative environment.

    Minimum Requirements
  • Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents;
  • An Associate's degree in Office Occupations or Office Technology;
  • Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

    College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

    Professional Competencies
  • Ability to interact, communicate, and work effectively with individuals, recognizing and respecting the many and varied identities of each person.
  • Commitment to promoting and enhancing diversity, equity, and inclusion.
  • Excellent organizational and administrative skills, including the ability to prioritize multiple tasks effectively, anticipate needs, and stay flexible in a team environment.
  • Readiness to learn University Advancement's approach to diversity, equity, and inclusion and apply it to the day-to-day work of the position.
  • Ability to learn and adapt a communication style that reflects the values and brand of the organization.
  • Ability to clearly and accurately articulate information, verbally and in writing.
  • Ability to interact with donors, prospects, and other external constituents with tact, patience, and diplomacy.
  • Ability to provide excellent customer service, including good listening skills, problem solving, follow through, and attention to detail.
  • Ability to navigate a complex database, compile and organize information, and perform basic internet research.
  • Proven ability to handle highly sensitive and/or confidential information.
  • Proven proficiency with Microsoft Word, Excel, PowerPoint, and Outlook (or similar software).
  • Self-motivated, punctual, and reliable; organized and flexible.

    Preferred Qualifications
  • Experience with Advance or similar CRM platform.
  • Experience in a higher education setting
  • Experience in or knowledge of fundraising.
  • Experience and comfort in working in a fast-paced environment.

    FLSA Exempt: No

    All offers of employment are contingent upon successful completion of a background inquiry.

    This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit