Travel Coordinator

Oregon, United States
Salary Not specified
Jul 14, 2021
Employment Level
Employment Type
Full Time

Travel Coordinator

Job no: 527783
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support

Department: Student Services and Enrollment Management
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $14.75 to $21.40 per hour
FTE: 1.0

Review of Applications Begins
Position closes August 9, 2021.

Special Instructions to Applicants
Complete applications must include:
  • A current resume or CV
  • A cover letter that demonstrates how your skills and experience meet the minimum and preferred qualifications for the position

    As part of the application process, applicants will be asked to provide names and contact information for three professional references.

    Department Summary
    The Division of Student Services and Enrollment Management (SSEM) advances the University of Oregon's tradition of excellence by enrolling and retaining high-achieving scholars from across Oregon, across the country, and around the world. SSEM units include the Enrollment Management departments of Admissions, Budget and Financial Administration, Research and Assessment, Student Financial Aid and Scholarships, Registrar, Strategic Communications and Marketing, and Student Orientation, as well as Continuing and Professional Education, and the Student Services departments of the University Health Services, University Housing, and University Testing.

    Position Summary
    The Travel Coordinator supports the Division of Student Services and Enrollment Management (SSEM) with an extensive portfolio of travel administration. Staff in the Office of Admissions and many other units in SSEM travel to support the recruitment of prospective students throughout Oregon, the United States, and key international areas. Additionally, SSEM staff travel for professional development opportunities, such as attending professional conferences. The Travel Coordinator serves as the division expert on travel policy and supports training staff on how to properly plan, execute, and report travel via the UO policy. The Travel Coordinator provides trainings and supports individual staff members as needed. The Travel Coordinator also works closely with the Executive Assistants to the Vice President and Associate/Assistant Vice Presidents in the Division to provide direct support for executive travel.

    The Travel Coordinator reports to the Assistant Director for SSEM Budget and Financial Administration, and together, they provide reports on aggregate-level travel trends in SSEM, seeking efficiencies and cost-saving measures as well as other travel-related issues.

    Minimum Requirements
  • Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents;
  • An Associate's degree in Accounting, Office Occupations or Office Technology;
  • Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

    College courses in Accounting, Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

    Professional Competencies
  • Demonstrated experience performing work using computer systems
  • Ability to work effectively with staff, and students from a variety of diverse backgrounds
  • Demonstrated problem-solving skills
  • Excellent verbal and written communication skills, including the ability to explain complex concepts to audiences with a wide range of backgrounds and experience
  • Ability to work independently as well as in a collaborative environment

    Preferred Qualifications
  • Two years of experience as an administrative assistant or travel coordinator
  • Accounting or financial administration background
  • Demonstrated experience with SAP Concur

    FLSA Exempt: No

    All offers of employment are contingent upon successful completion of a background inquiry.

    This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit


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