Grants/Contracts Coordinator

Oregon, United States
Salary Not specified
Jul 14, 2021
Employment Level
Employment Type
Full Time

Grants/Contracts Coordinator

Job no: 527794
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Research/Scientific/Grants

Department: CAS Administration
Classification: Grants/Contracts Coordinator
Appointment Type and Duration: Regular, Ongoing
Salary: $21.40 - $32.71 per hour
FTE: 1.0

Review of Applications Begins
Position closes July 29, 2021.

Special Instructions to Applicants
Please submit:
  • The online application, including names and contact information of three professional references
  • A resume
  • A cover letter that clearly demonstrates how you meet the posted minimum qualifications for this position.

    We will not contact references until and unless you are a position finalist.

    Department Summary
    The University of Oregon's (UO) College of Arts & Sciences (CAS) is a large and complex college that offers the core liberal arts and sciences curriculum at the University of Oregon. As of 2019, the majority of undergraduates at UO go on to pursue a degree in one of the College's 40+ undergraduate degree programs. CAS also has 30+ doctoral programs that produce approximately 75% of the Ph.D.s at the University of Oregon. CAS is home to approximately 750 faculty, over 1000 graduate employees, and around 200 administrative employees. CAS has annual budgeted operations expenditures of approximately $155 million and utilizes slightly more than half a million square feet of space spread over 50 separate buildings both on- and off- campus.

    The CAS Center for Research Services (CCRS) was instituted in spring 2020 to provide a central, shared services model of research support to CAS units served. All tenure-related faculty in CAS, across the Humanities, Social Sciences, and Natural Sciences divisions, are required to be engaged in an active research program and make original contributions to their respective fields of knowledge. This has resulted in approximately $55 million in grants and contracts from federal, state, and foundation sources for CAS. Initially supporting 12 departments with varying levels of research activity, the CCRS is expected to grow as more faculty and units opt in to its services.

    Position Summary
    This position is part of the CAS Center for Research Services (CCRS), serving as Department Grant Administrator for the CCRS and working as a participatory and collaborative member of the CCRS team. This position provides grant and contract administration and both pre- and post-award support for internal and external awards to CAS departments. This position has primary responsibility for coordinating UO proposal clearance, helping create budgets, uploading application documents, and accurately reviewing institutional and agency requirements for successful online grant submission (NIH, NSF, etc.). In addition, this position conducts monthly reconciliation, budget forecasting, review of expenses, and progress reporting. The successful candidate will have a strong customer service focus, be a self-starter who is able to work independently as well as part of a team to meet shared and individual goals, and will have demonstrated the ability to be flexible, adaptable, and responsive. In addition, the successful candidate will have the ability to work effectively with faculty, staff, and students from diverse backgrounds and will maintain the highest ethical standards. This position provides backup for other members of the CCRS team. This position works closely with faculty and staff from assigned departments, with various UO administrative departments involved in submitting proposals and administering funds (Sponsored Projects Services, UO Business Affairs, etc.), and with external institutions (sponsors, subrecipients, pass through entities, etc.). This position reports to the Research Services Manager.

    Minimum Requirements
  • Two years of grant/contract coordination experience with responsibility for obtaining and monitoring the use of grant funds and/or negotiating and administering public or private service contracts; AND
  • A Bachelor's degree in Business Administration with major courses in Accounting, Finance, or a related field

    Three additional years of the above experience may substitute for the degree requirement. Some positions may also require experience locating sources of available grant funds and developing programs that qualify for those funds.

    Professional Competencies
  • Proficient in Microsoft Office applications
  • Demonstrated adaptability and flexibility in an environment of procedural change
  • Demonstrated ability to participate as a member of a collaborative team
  • Strong oral and written communication skills

    Preferred Qualifications
  • Three years of experience in award administration
  • Fund accounting experience
  • Experience serving a diverse client/customer base
  • Experience in higher education
  • Experience with accounting software and/or an ERP system such as Banner
  • Experience with grant management software (NIH Commons, FastLane, etc)

    FLSA Exempt: No

    All offers of employment are contingent upon successful completion of a background inquiry.

    This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit


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