Sr. Grants & Contracts Analyst
- Employer
- Johns Hopkins University
- Location
- Maryland, United States
- Salary
- Salary Not Specified
- Date posted
- Jul 13, 2021
View more
- Position Type
- Administrative, Business & Administrative Affairs, Financial Affairs, Grants & Contracts
- Employment Type
- Full Time
The Chemistry Department seeks aSenior Grants & Contracts Analyst who will coordinate all activities related to sponsored project submissions, award funding, account activity, financial reporting and close-out procedures. This individual will independently work on a variety of grants/contracts that range from simple to highly complex. The primary goal of this team position is to ensure timely, effective, and efficient functioning of faculty sponsored and non-sponsored funding.
The Sr. Analyst will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to highly complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding.
Job Scope/Complexity:
Will provide broad/in-depth professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals, both within the University and with other associated research/administrative professionals outside of the University. This position offers guidance and learning support to Grants & Contracts Analysts, Specialists and Coordinators within the department. This role may serve as the lead Grants & Contracts position, in departments where a Grants & Contracts Manager doesn’t exist.
Types of Sponsored Awards for which the Position is Responsible:
This position works independently on a variety of complex level grants/contracts, including those from NIH, NSF, DOD and NASA. These grants, contracts and awards may involve highly detailed budgets, multiple projects, Cores and Subawards, Investigator-initiated, Consortium and New Center Dept. of Defense grants, higher complexity Foundation grants and pharmaceutical company clinical trials. Will also provide direction and assistance to Analysts with details related to Subawards from other institutions on their federal pass-through grants. May also work directly with management of non-sponsored funds, including general funds and gifts, on a limited basis.
Specific Duties & Responsibilities:
-
Partner with and act as
final point of contact with departmental faculty and/or budgetary
staff and the Office of Research Administration toward the planning
and development of application submissions to various federal
offices, private agencies/foundations and commercial
companies.
Understand and utilize
institutional policies for pre-award grant process and sponsor
guidelines.
Review all sponsored
project proposals for assigned faculty prior to them being
forwarded to the Grants & Contracts Manager and ORA for
signature. Review involves accuracy, content, adherence to all
relevant guidelines.
Responsible for the timely
preparation of proposal budget for Principle Investigator
Review.
Provide instruction,
preparation assistance and support related to grant application
procedures.
Serve as liaison between
research units, central offices and funding
agencies.
Review budgets and related
justification for appropriateness and completeness of content.
Provide groundwork for subcontract negotiations.
Ensure compliance in all
other areas related to grant and contract management, including
sponsoring organization guidelines, internal protocols, accurate
protocol information within grant documents, conflicts of interest,
etc.
Manage all assigned grant
submissions to ensure timeliness and accuracy.
-
Maintain ongoing updates
and communications related to current grants and contracts, this
includes regular auditing and reporting to principal investigators
on financial status of grants, contracts and discretionary
accounts. Also provide relevant updates and reports to departmental
leadership, as needed.
Manage related post-award
processes, including award setup, review, account setup
verification, and ensuring that staff is setup
appropriately.
Ensure that post-award
responsibilities are completed, including budget distribution,
account reconciliation, e-form setup, effort reporting, cost
transfers, paying invoices and paperwork finalization related to
subcontract setup.
Oversee and direct all
aspects of complex award management activities and provide
oversight to other employees, including monitoring and managing
accounts, audits, evaluations and reporting.
Provide information and
direct assistance required to complete contract and grant
closeouts, as needed. Ensure that all closeouts handled by other
members of the grants & contracts team have been handled
appropriately.
Minimum Qualifications (Mandatory):
- Bachelor’s degree required.
- Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
- Successful completion of the Research Administration Training Program (15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
- Additional education may
substitute for required experience and additional related
experience may substitute for required education, to the extent
permitted by the JHU equivalency formula.
- JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job
Preferred Qualifications:
- Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
Special Knowledge, Skills & Abilities:
- Knowledge of accounting and budgeting theory and practices.
- Must have very strong financial analysis skills, which assumes competent spreadsheet and financial database capabilities.
- Must have very strong organizational skills, analytical and problem-solving abilities, and attention to detail.
- Must have the ability to work within fixed deadlines, meet concurrent deadlines and prioritize work.
- Must have the ability to manage a high volume of complex workload requirements and be comfortable with and proficient in multi-tasking.
- Must have excellent communication skills, both oral and written.
- Must have a keen knowledge of process work flow and effective follow-up/tracking capabilities.
- Must have the ability to emanate patience and understanding with faculty and staff with varying degrees of financial knowledge.
- Must have a strong positive customer service attitude is a must for success.
Additional Special Skills/Knowledge:
-
Knowledge of accounting
and budgeting theory and practices required.
Ability to make
independent judgments and to act on decisions on a daily
basis.
Ability to work with
flexibility on several tasks simultaneously and to meet various
concurrent deadlines.
Thorough knowledge of
external Federal guidelines/procedures for grants and contracts,
including NIH, NSF, DOD and NASA.
Classified Title: Sr.
Grants & Contracts Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: $59,280 - $81,435 annually (commensurate
with experience)
Employee group: Full Time
Schedule: M-F 8:30 - 5:00pm
Exempt Status: Exempt
Location: Homewood Campus
Department name:
Chemistry
Personnel area: School of
Arts & Sciences
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity
Employer
Note: Job Postings are updated daily and remain online until
filled.
EEO is the
Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.
EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm
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