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Special Events Coordinator

Employer
Johns Hopkins University
Location
Maryland, United States
Salary
Salary Not Specified
Posted date
Jul 13, 2021

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Position Type
Administrative, Business & Administrative Affairs, Community Relations & Institutional Outreach, Public Relations & Marketing (Campus), Alumni Affairs, Conference & Special Event Administration
Employment Type
Full Time
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The Department of Undergraduate Admissions seeks aSpecial Events Coordinator who will support the Senior Assistant Director of On-Campus Programming and the Assistant Director, Marketing and Events in all on- and off-campus event programming. This position takes ownership of the planning and execution of events throughout the year for prospective and admitted students, as well as the counselor community.

Specific Duties & Responsibilities:

Reporting to the Assistant Director, Marketing and Events, this position will also work with the Senior Assistant Director, Office of Undergraduate Admissions marketing & communications team, administrators, counselors, and other staff to execute and support event programming working toward institutional goals.

The position is responsible for:

  • Oversight of all aspects of the planning, implementation, and follow up of overnight and other large-scale programs (5+ programs each in the fall and spring), including, but not limited to: scheduling staff and student volunteers, planning the visitor experience, space reservation and set-up, catering, and all other event-related logistics.
  • Organize travel arrangements for prospective and admitted students and their family members (as needed) participating in various fly-in programs in concordance with World Travel and JHU travel agents.
  • Co-coordinating of additional fall and spring on-campus events for both prospective and admitted students, counselors, and other audiences
  • Assisting with managing relationships with campus partners who help execute events, including (but not limited to): parking, facilities, catering, housing, dining, security, special events, custodial, electrical, grounds, sustainability, recycling, and audio-visual.
  • Management of budget for owned events.
  • Projecting and anticipating needs for day-of event execution and ensuring all colleagues and team members have the materialsand training support they require to successfully execute events.
  • Serving as manager-on-call for select events or programs within events, as determined in concert with the Assistant Director of Marketing & Events.
  • Assisting admissions counselors with planning of programs, as needed.
  • Cross trained with visitor center team to support phone lines, front desk, and other daily events as needed.
  • Inbox management for relevant programs.
  • Work with Visitor Center Lead to secure spaces for daily programming.
  • Other duties as assigned.

Minimum Qualifications (Mandatory):

  • High School Diploma/GED required. Additional education may substitute for experience.
  • Three years related experience required.

Preferred Qualifications:

  • Bachelor's degree strongly preferred.
  • Previous work experience in running large student-oriented events such as Freshmen Orientation at a college or university of Johns Hopkins caliber is strongly preferred.

Physical Requirements:

  • Must be able to stand for at least 3 hours at a time, and ability to lift and carry boxes weighing up to 25 pounds.

Special Knowledge, Skills, or Abilities:

  • Demonstrated interpersonal, organizational, and problem-solving skills required.
  • Excellent verbal and written communication skills required.
  • Strong attention to detail is essential.
  • Some travel possible.
  • Some weekend and evening hours required.
  • Previous experience with CRM and project management software preferred.
  • Must be able to think creatively and strategically.
  • Able to maintain a calm temperament, even under pressure.
  • Be highly detail oriented.
  • Be flexible, and an active problem solver, both in event logistics and event-related staffing issues.
  • Be able to manage complex relationships in a dynamic environment--across departments and across campus.
  • Be comfortable collaborating, cooperating, and leading teammates across the entire Office of Undergraduate Admissions.
  • Be a team player who is excited to work within a marketing, communications, and events team to create and manage successful events.
  • Understand the role successful events play in the success of the office as a whole
  • Provide exceptional customer service.
  • Care deeply about the university and its mission.

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Classified Title: Special Events Coordinator
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $17.42 - $23.95/hr (commensurate with experience)
Employee group: Full Time
Schedule: M-F 9-5
Exempt Status: Non-Exempt
Location: Homewood Campus
Department name: ​​​​​​​Undergraduate Admissions
Personnel area: University Student Services

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Homewood Campus


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm
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