Job no: 237049-FTF
Work type: Staff-Part Time
Location: Madison
Categories: Event Planning, Program Coordination, Extension, Outreach, Public Engagement, Other

Position Summary:

Under the supervision of the Director of Research Centers, the Administrative Assistant for the Research Centers, will provide
administrative support to the Associate Dean for Research and Faculty Development, Law School faculty, other directors and administer the academic events sponsored by the Research Centers. This position will coordinate and oversee several speaker and workshop series sponsored by the Research Centers - the Institute for Legal Studies, and the Global Legal Studies Center and other academic events of the Law School as needed. This position will also administratively support the director of each center, coordinating travel reimbursements, event budgeting, assisting with grant applications, advertising events, etc. This position will require knowledge about state and UW regulations regarding policies concerning travel, reimbursements, purchasing and other fiscal areas.

The successful candidate will demonstrate courteous and sensitive service, and present a positive, culturally sensitive,
professional attitude in all interactions with faculty, staff, students, and visitors and possess a high level of good judgment skills and cooperative working skills.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

No Degree Required.

Minimum Years and Type of Relevant Work Experience:

Previous experience with Microsoft Office (Word, Excel, etc.).
Excellent writing and communication skills.
Experience with keeping clearly organized files, maintaining financial records, and excellent organizational skills.

Previous experience and knowledge in event planning and promotion preferred.
Previous experience and knowledge in office administration preferred.
Experience communicating effectively with a diverse group of people preferred (i.e. faculty, internal offices, students, visitors, and outside offices and vendors as needed.)

Additional Information:

This part-time position is initially for one year. The first year will serve as a probationary period. The position may be extended for a second year dependent upon satisfactory performance, available funding, and department need. The position may become an ongoing appointment after the second year dependent upon available funding and department need.



Work Schedule:

20 hours/week. Variable schedule dependent upon events.

Appointment Type, Duration:

Terminal, 12 month appointment.
This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding


Minimum $14.83 HOURLY
Depending on Qualifications

Instructions to Applicants:

Applicants must submit a cover letter and resume by the consideration through the Jobs at UW website:


Justin Boehm
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

University Staff-Fixed Term

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Jul 13 2021 Central Daylight Time
Applications Close: Jul 27 2021 11:55 PM Central Daylight Time

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