Budget Specialist (Facilities)

Job Vacancy Announcement

Position Title

Budget Specialist (Facilities)

Position Type

Staff

Department

Facilities Planning and Management

FLSA

Non-Exempt

Union/Non Union

Non Union

Full Time or Part Time

Full Time

Grade

10

Salary Range

Hiring Salary Range

$47,814 to $52,595/annually

Fixed Term/Tenure Track (Faculty Only)

Regular or Temporary

Regular

Job Description Summary

Coordinates all technology purchases for the facilities area. Manages recurring facilities quotes and contracts. Creates and tracks Facilities purchase requests. Serves as a liaison to College departments and vendors for facilities purchase inquiries. Serves as a liaison to the Procurement office on matters related to facilities purchases. Performs higher-level office support such as preparing budget correspondence, reports and presentations, and conducting budget and acquisition research.

Minimum Qualifications

1. One to two years of college credit (30 credit hours is equivalent to one year).
2. Combination of education and related experience for a total of four to five years in financial and/or technology services area, including purchase requisitioning and purchase order tracking, information dissemination, record-keeping and extensive interaction with the general public.
3. Associates degree preferred.

Criteria

CRITERIA : The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. Resume required with the application. Please ensure that your documents address the criteria listed below for this position.

• Creates, tracks, and monitors all Facilities Planning and Management purchase requests for the College using the Ellucian Colleague system.
• Monitors and tracks cost center account balances to ensure adequate funds are available for Facilities Planning and Management purchases.
• Coordinate all Facilities Planning and Management services purchase requests for the College.
• Creates and tracks Facilities Planning & Management purchase requests in Owl Link and Colleague.
• Maintains electronic version of all invoices, purchase orders, quotes by fiscal year for all purchases related to Facilities Planning and Management ( NEW )
• Assists the Executive Director with operational budget development for the department yearly. ( NEW )
• Creates purchase requisitions from vendor quotes obtained by directors, managers and supervisors.
• Determine appropriate object code to fund facilities purchases.
• Prepares appropriate budget adjustment forms for transfer of funds.
• Organizes and maintains electronic and hard copy budget files.
• Creates and tracks facilities purchase requests that support Facilities Planning & Management operations, capital projects, furniture, utilities and blanket purchase agreements.
• Maintains internal database for all Facilities Management purchases (by fiscal year).
• Updates internal database for recurring facilities purchases
• Coordinates approval of all facilities related invoices.
• Corresponds with vendors regarding facilities purchases.
• Communicates with vendors to resolve invoicing disputes in conjunction with procedures.
• Contributes effectively to a positive work environment.
• Acquires and maintains proficiency in the use of current office technology standards established by the College.
• Demonstrates effective customer contact skills in communicating with people internal and external to the College.
• Communicates to college staff all important facilities budget deadlines, dates and policy information.
• Recommends and implements changes in work processes to improve the quality and effectiveness of service.
• Responsible for complying with all required College mandated training within the prescribed timelines.
• Performs other related duties as assigned.

Job Requirements

1. Must be available to work Monday – Friday, 8:30 a.m. to 4:30 p.m. Work schedule subject to change based on the needs of the department.
2. Ability to communicate effectively in spoken and written standard English.
3. As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.
4. A background investigation will be conducted prior to offer of employment. A signed authorization for release of personal information will be required if selected for an interview.

Is Background Check Required?

Yes

Posting Number

PGCC160311/12

Open Date

07/13/2021

Close Date

07/27/2021

Open Until Filled

No

Background Check Statement

Prince George’s Community College is committed to providing a safe campus community. PGCC conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, education verification, and when appropriate, a financial (credit) report or driving history check.

Special Instructions to Applicants

The college is currently in a Modified Academic and Business Operation ( MABO ) model, which means some of the work is being performed from remote locations. When the conditions permit, based on CDC and College Administrator’s guidelines, employees will be required to resume their work on campus as directed by management. This position is located in the state of Maryland.

For more details about the position, copy and paste the following link to your browser;
https://www.pgcc.edu/media/wwwpgccedu/content-assets/about-pgcc/vice-president-for-student-affairs-search/PGCC_VPSA_search_publication-Final-3-25-2021.pdf

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Which of the following best describes your level of completed education? (Education details must be included in your application.)
   • Master's Degree or above from an accredited college/university
   • Bachelor's Degree from an accredited college/university
   • Associate's Degree from an accredited college/university
   • One to two years of college credit (30 credit hours is equivalent to one year)
   • Less than 30 credits from an accredited college/university
   • High School Diploma or GED
   • None of the above
2. * Do you have one to two years of related experience? See minimum qualifications for this position.
   • Yes
   • No
3. * Briefly describe your experience referenced in the previous question. Do not enter 'See Resume'
   
   (Open Ended Question)
   
   
4. * How did you hear about this employment opportunity?
   • HERC
   • HigherEd Jobs
   • Hispanic Outlook
   • Indeed
   • Personal Referral
   • PGCC Website
   • Social Media (LinkedIn, Twitter, Facebook)
   • The Chronicle of Higher Ed
   • The Washington Post
   • Other: Please indicate below
   • Educause
5. How did you hear about this employment opportunity? If you selected 'Other' please indicate source:
   
   (Open Ended Question)
   
   

Applicant Documents
Required Documents

1. Resume

Optional Documents

1. Cover Letter
2. Certifications - See Minimum Qualifications for type