2nd Year DO Administrative Assistant

Philadelphia College of Osteopathic Medicine
Georgia, United States
Salary Not Specified
Closing date
Oct 1, 2021

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Position Type
Faculty Positions, Education, Curriculum & Instruction, Health & Medicine, Medicine, Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Employment Type
Full Time

2nd Year DO Administrative Assistant

At PCOM, we espouse to grow a culturally competent workforce to advance healthcare that touches the lives of underserved communities. Diversity and inclusion is the core component of our institutional identity and a key pillar of PCOM’s strategic vision. Philadelphia College of Osteopathic Medicine affirms that diversity and inclusion are crucial to the intellectual vitality of the campus community. It is through freedom of exchange over different ideas and viewpoints in supportive environments that our graduates develop the critical thinking and citizenship skills that will benefit them throughout their lives.

Since 1899, PCOM has trained highly competent, caring physicians, health practitioners, and behavioral scientists who practice a “whole person” approach to care - treating people, not just symptoms. As the field of medicine has changed, we've changed with it - adapting our program offerings to better meet the needs of healthcare providers and the communities they serve. At the main campus in Philadelphia, Pennsylvania (PCOM), the branch campus in Suwanee, Georgia (PCOM Georgia), and our newest location in Moultrie, Georgia (PCOM South Georgia), PCOM students learn to approach problem-solving in a more professional, more team-oriented manner, which prepares them to work successfully in integrated healthcare settings with other health professionals. At Philadelphia College of Osteopathic Medicine you will be part of a caring, professional, and committed community focused on making the PCOM experience the best possible for our students.

We are currently seeking to fill our 2nd Year DO Administrative Assistant position at the South Georgia campus with a highly qualified and passionate individual.

Position Summary:

The 2nd Year DO Administrative Assistant supports the chair and instructors of the DO Program. Reports directly to the office manager for the Biomedical Sciences Department.

Essential Duties and Responsibilities:

  • Supports the 2nd Year DO Program
  • Sets up courses on BlackBoard record and posts announcements as needed
  • Post/release grades in BlackBoard
  • Enter questions in ExamSoft/Post ExamSoft Exams/Proctor Exams/Print grade reports
  • Schedule student exam reviews with course directors
  • Assist faculty with Post Exam Review in ExamSoft
  • Prepare lecture handout binder for student review
  • Maintain exam question performance records
  • Schedule Faculty Pre-Exam Reviews as needed (Reserve room, send Google Invite)
  • Schedule/Proctor student paper exam reviews
  • Maintain grade spreadsheet of students' scores
  • Copies/prints lecture handouts as needed
  • Enters final grades in Banner
  • Work with department chair on miscellaneous projects for the DO Program
  • Maintain Leave of Absence and Withdrawal Records for 2nd year DO students
  • Maintain retention files
  • Room Reservations for 2nd year DO Class
  • ExamSoft Key Administrator for Biomedical Sciences DO Program (rotating with 1st year administrative assistant every 2 years)
  • Release Yuja recordings to students
  • Send Guest Lecturer letters
  • Create and maintain Academic Performance Records for 2nd year DO Students
  • Create Text Book List for 2nd year DO Class and enter into Fast Program
  • Create and maintain 2nd year Google Block Schedule
  • Supervising Biomedical Sciences work study projects as needed
  • Create 2nd year DO class roster in ExamSoft maintaining Exam Taker database
  • Assist in administration of CRIBS/CBSRS Course
  • Create and maintain course grade spread sheets
  • Assist in Proctoring
  • Monitor on-line assignment completion
  • Post information to BlackBoard
  • Maintain retention files
  • DO Faculty Advisement
  • Email grades to their specific Faculty Advisors
  • Maintain retention files for all documents
  • Enter Ricoh Service calls as needed
  • Create and maintain 2nd year DO Spreadsheet for SPEC Committee
  • Assist Course Directors with Summer Course as needed
  • Other duties as assigned


  • A minimum of 2 years experience as an administrative assistant in a fast-paced office with preference given to college or university environment
  • Proficiency in Microsoft Word and Power Point
  • Must have experience using Microsoft Excel
  • Experience using Banner and Blackboard preferred


  • High school diploma or equivalent required
  • Associates degree or some technical training beyond high school is preferred

PCOM is an equal opportunity employer and all qualified applicants will receive consideration. We adhere to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

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