Assistant Registrar of Academic Records
At PCOM, we espouse to grow a culturally competent workforce to
advance healthcare that touches the lives of underserved
communities. Diversity and inclusion is the core component of our
institutional identity and a key pillar of PCOM’s strategic vision.
Philadelphia College of Osteopathic Medicine affirms that diversity
and inclusion are crucial to the intellectual vitality of the
campus community. It is through freedom of exchange over different
ideas and viewpoints in supportive environments that our graduates
develop the critical thinking and citizenship skills that will
benefit them throughout their lives.
Since 1899, PCOM has trained highly competent, caring physicians,
health practitioners, and behavioral scientists who practice a
“whole person” approach to care - treating people, not just
symptoms. As the field of medicine has changed, we've changed with
it - adapting our program offerings to better meet the needs of
healthcare providers and the communities they serve. At the main
campus in Philadelphia, Pennsylvania (PCOM), the branch campus in
Suwanee, Georgia (PCOM Georgia), and our newest location in
Moultrie, Georgia (PCOM South Georgia), PCOM students learn to
approach problem-solving in a more professional, more team-oriented
manner, which prepares them to work successfully in integrated
healthcare settings with other health professionals. At
Philadelphia College of Osteopathic Medicine you will be part of a
caring, professional, and committed community focused on making the
PCOM experience the best possible for our students.
We are currently seeking to fill our Assistant Registrar of
Academic Records position at the Philadelphia campus with a highly
qualified and passionate individual.
Assist in the management of all activities related to the Office of
the Registrar including serving as custodian of student records, in
a manner that is consistent with the College’s mission and
accreditation standards. This position reports directly to the
Associate Registrar of Academic Records within the Registrar’s
office and works Monday through Friday, 8:30am to 4:30pm.
· Assist with certification of Veteran Student benefits for the
· Oversee the document management process to ensure information is
scanned and recorded correctly.
· Process requests related to:
o Degree verifications
o Good Standing and enrollment verifications
o Name and address changes
o National Student Clearinghouse verifications
o Non-academic room scheduling
· Assist in managing the academic grading processes:
o Manage the grading calendars
o Notify faculty of grading deadlines
o Monitor faculty grade entry for adherence to deadlines
o Enter grade changes
o Perform end of term grades processing
· Data entry and maintenance of student data, to include:
o Course/program withdrawals
o Course registration and add/drop
o Degree and certificate awards
o Transfer credit
o Transcript notes
· Data entry and maintenance of course and program data, to
o Validation of term offerings
o Course section creation
· Provide reports as needed related to:
o Student and program enrollment
o Program history
o Course offerings and utilization
o Other course and student-related reports as needed
· Oversee the evaluation of courses and instructors through
· Oversees the Honors and Awards process
· Provide customer service for Registrar Office constituents
- Protect confidentiality of student academic records by
enforcing the provisions of the Family Educational Rights and
Privacy Acts (FERPA).
- Consistently and fairly administer all student and academic
policies as they relate to the Office of the Registrar.
- Perform related duties as required.
· Bachelor's degree and 2-3 years of experience in a college or
university Registrar’s Office or related experience
· Knowledge of higher education registration and records
· Demonstrated ability to:
o Effectively communicate with students, administrators, and
o Assess problems, identify appropriate actions, and communicate
solutions to management, staff, and student customers.
o Communicate effectively, verbally and in writing with an ability
to present information clearly and effectively to groups of
o Multi-task and organize, prioritize, and follow multiple projects
and tasks through to completion with an attention to detail
o Effectively identify and resolve problems and to maintain strict
confidentiality related to sensitive information
· Experience using databases and reporting tools preferably Banner
· Proficiency in use of Microsoft Word, Excel, Power Point,
internet, and email.
PCOM is an equal opportunity employer and all qualified
applicants will receive consideration. We adhere to a policy that
prohibits discrimination on the basis of race, color, sex, sexual
orientation, gender identity, religion, creed, national or ethnic
origin, citizenship status, age, disability, veteran status, or any
other legally protected class.