Undergraduate and Office Coordinator

Undergraduate and Office Coordinator

Job no: 527667
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support

Department: East Asian Languages and Literatures
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $14.75 to $21.40 per hour
FTE: 1.0

Review of Applications Begins
Position closes July 26, 2021.

Special Instructions to Applicants
In addition to the online application, please submit a resume and a cover letter that clearly shows how you meet the posted minimum qualifications for this position. Please include contact information for three professional references.

Department Summary
The Departments of Romance Languages, East Asian Languages and Literatures, and German and Scandinavian are instructional and research departments within the College of Arts and Sciences. The Departments are composed of over 70 faculty members of different national origins, both nationally and internationally distinguished and over 75 graduate students. The Departments teach over 6000 students a year.

Position Summary
The Undergraduate and Office Coordinator will work directly with undergraduate students in all programs. This position also works closely with and assists the Student Services Manager, the Directors of Undergraduate studies, and other related personnel in the advancement of undergraduate majors and minors from declaration through graduation. This position will be responsible for course scheduling for Romance Languages and will serve as back up to the Undergraduate Coordinator responsible for scheduling East Asian Languages and Literatures and German/Scandinavian. Additionally, this position will serve as the Office Coordinator and be responsible for general office operations and assisting both unit managers.

Minimum Requirements

• Two years of general clerical experience OR
  
• An Associate's Degree in Office Occupations or Office Technology OR
  
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience
  
  College courses in Office Occupations of Office Technology will substitute for the required experience on a year-for-year basis.
  
  Professional Competencies
  
• Ability to work with a high level of productivity and accuracy
  
• Strong verbal and written communication skills
  
• Ability to work effectively in a team environment with all levels of professionals and frequent distractions
  
• Ability to handle confidential and sensitive information with discretion
  
• Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines
  
• Proficiency with software including Word, Excel, and Windows and the ability to learn University electronic processes
  
• Demonstrated experience with and/or commitment to working effectively with individuals from internationally diverse backgrounds, in support of an inclusive and welcoming environment
  
  Preferred Qualifications
  
• University experience interpreting and enforcing policy, rules, and regulations
  
• Experience working with Banner Information System and Cognos
  
  FLSA Exempt: No
  
  All offers of employment are contingent upon successful completion of a background inquiry.
  
  This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
  
  The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
  
  The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
  
  UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
  
  In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.
  
  
  
  To apply, visit https://careers.uoregon.edu/en-us/job/527667/undergraduate-and-office-coordinator
  
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