State Fair Community College will be an exceptional
student-centered college that empowers individuals to grow, thrive
and prosper within a changing world.
State Fair Community College provides relevant and innovative
learning experiences that successfully prepare students for college
transfer, career development and lifelong
learning. SFCC is committed to being accessible and
affordable; values collaborative partnerships; and strengthens and
enriches the intellectual, economic and cultural vitality of the
communities it serves.
Position Summary: Reporting to the Registrar, the
Assistant Registrar is responsible for maintaining student academic
records, evaluating transfer credit, reviewing applications for
graduation, implementing curriculum changes and assisting with the
development and publication of major college information documents
and course schedules.
Essential Functions and Duties:
Ensures the integrity, accuracy and security of all academic
records of current and former students.
Interprets and enforces college, state, and federal academic
policies and regulations.
Maintains confidentiality following the Family Educational Rights
and Privacy Act (FERPA).
Serves as the back-up contact for telephone, walk-in, and email
correspondence for records and registration questions.
Reviews graduation applications insuring that all requirements have
been met and notifying applicants of any deficiencies. Input
information into Banner student information system.
Evaluates the acceptability and course equivalency of transfer work
from other institutions of higher education or other
Assists with the development and publication of major college
information documents including but not limited to the academic
calendar, course catalog, department webpage, and credit/noncredit
Assists with beginning, interim, and end of term grade
Assists in conducting degree audits and completion reviews for
graduation clearance processing and final posting of the degrees.
Implements curriculum changes in Banner, Degree Works and the
published version of the course catalog.
Works with various departments to ensure data integrity for the
Assists in updating curriculum documentation.
Assists with the preparation and maintenance of all office manuals
including process, credit for prior learning, transfer credit, and
Maintains records inventory and retention.
Assists with commencement.
Prepares electronic spreadsheets and reports.
Directs the daily operations of the Academic Records and Registrar
office in the Registrar’s absence.
Assists co-workers with duties during peak periods.
Performs miscellaneous job-related duties as assigned.
The preceding duties have been provided as examples of the
essential types of work performed by positions within this job
classification. Management reserves the right to add, modify,
change or rescind work assignments as needed.
Experience – Three years of experience in
registration, student services or academic advising in a higher
Education – Bachelor’s degree in business,
accounting, education or related field required. Master’s degree in
management, education or related field preferred.
Needed Skills – Attention to detail combined with an
emphasis on quality, strong computer skills/aptitude in Microsoft
Office. Adobe Acrobat and preferably Banner, Document Manager, and
Degree Works, ability to keep accurate records, work independently
with minimal supervision, meet and exceed productivity standards,
maintain confidentiality and follow FERPA guidelines.
Physical Requirements: Work involves sedentary to
light work in an office setting. There is frequent sitting,
with walking, standing and stooping occasionally required.
There is an occasional need to lift objects (up to 10 pounds)
and perform other similar actions during the course of the workday.
Employee accommodations for physical or mental disabilities will be
considered on a case-by-case basis.
Standard Work Schedule:
Monday-Friday: 8:00 am – 5:00 pm with occasional nights and
Occasional travel may be required.
Please attach a cover letter, resume, and transcripts for
SFCC is an equal opportunity employer. It is the policy of State
Fair Community College not to discriminate on the basis of race,
color, religion, gender, sexual orientation, age, disability,
ancestry, national origin, or veteran status in its educational
programs, activities or employment as required by law in regard to
admissions, awarding financial aid, access to courses and programs,
and all student services as well as the recruitment, admission and
retention of students.
As part of our enduring commitment to inclusive excellence on our
campus, State Fair Community College, is a member of
Missouri Higher Education Recruitment Consortium (HERC). HERC
supports job seekers through the higher education job search
process and it supports institutions in their efforts to create
inclusive recruitment, hiring, and retention practices for staff