Illinois, United States
Salary Not specified
Jul 13, 2021
Employment Level
Employment Type
Full Time


Category: Administrative, Professional & Staff Positions       
Department: Registrar
Locations: Macomb, IL
Posted: Jul 12, 2021
Closes: Open Until Filled
Type: FT - Continuous

About Western Illinois University:

Western Illinois University, accredited by the Higher Learning Commission, serves nearly 7,500 students at its traditional, residential four-year campus in Macomb, IL and its metropolitan branch campus in Moline, IL. Compliance to state and federal hiring standards is coordinated through WIU's Office of Equal Opportunity & Access.

Western Illinois University is an Affirmative Action and Equal Opportunity employer with a strong commitment to diversity. In that spirit, we are particularly interested in receiving applications from a broad spectrum of people, including, but not limited to, minorities, veterans, women and individuals with disabilities. WIU has a non-discrimination policy that includes discrimination based on an individual's membership in the following classes: sex, race, color, sexual orientation, gender identity, gender expression, religion, age, marital status, national origin, disability, genetic information, veteran status, and any other classes protected by state or federal law.

Job Description:

APPOINTMENT: September 1, 2021


Key responsibilities for the Registrar include, but are not limited to:

  • Maintain and certify student records, provide academic transcripts and grade reports as required.
  • Responsible for student registration procedures and services for enrolling students in academic courses.
  • Responsible for schedule development and implementation, online registration systems, maintenance and storage of academic records, and related enrollment services.
  • Responsible for instructional room scheduling and assignment of all classroom facilities.
  • Oversee transfer credit and readmission processes.
  • Responsible for tracking student progress, communicating academic status, coordinating preparation of graduation process and audits prior to degree conferral and graduation deficiencies.
  • Responsible for systems used to collect and disseminate grades.
  • Act as chief compliance officer for the Family Education Rights and Privacy Act (FERPA).
  • Act as consultant to university committees and administrators regarding the development and implementation of university policies and procedures in reference to student records and registration, class schedules, instructional space scheduling and graduation requirements.
  • Responsible for the University academic calendar, including final examination schedules.
  • Interpret and enforce academic policies and provides guidance and oversight to maintain the professional integrity of the office.
  • Review, determine, and prepare athletic eligibility and certification as prescribed by the NCAA.
  • Direct daily operations in the Registrar's office and supervises staff.
  • Oversight of budget, technology and planning for the Registrar's office.
  • Coordinate University commencement ceremonies

    RANK & SALARY: Negotiable, commensurate with experience. Western Illinois University offers a competitive benefits package including domestic partner benefits. For full benefit information visit:



    1. A master's degree from an accredited college or university.

    2. Prior experience in an institution of higher education registrar's office, or related experience.

    3. Progressive experience in a student services field.

    4. Excellent analytical, written, verbal and interpersonal communication skills, as well as organizational skills.

    5. Experience with student information systems, including development of reports, plans, budgets, and regulations related to student records.

    6. Demonstrated experience managing complex operations and systems.

    7. Experience in strategic leadership supporting the creation and implementation of academic policies and procedures that foster student success.

    8. Strong working knowledge of federal and state laws, in particular FERPA and mandates pertaining to enrollment, student records, and institutional compliance.


    1. Master's degree in business, higher education administration, student services, or related fields.

    2. Terminal degree.

    3. Three or more years of managerial experience with student information systems, development of reports, plans, budgets, and regulations related to student records.

    4. Familiarity with and commitment to the American Association of Collegiate Registrars and Admissions Officers (AACRAO) best practices and standards.

    For a degree to be considered, it must be conferred from a regionally accredited degree-granting institution of higher education (or equivalent from an international accrediting body). Unless otherwise stated, the degree must be completed at the time of application.

    Additional Information:

    THE UNIVERSITY: Since 1902, Western Illinois University has provided outstanding educational opportunities to individuals in west central Illinois and well beyond our region and state. WIU's traditional residential campus in Macomb, Illinois, is the educational, cultural and athletic center of the region, while the WIU-Quad Cities non-residential branch campus in Moline, Illinois, is the only public university in the immediate Quad Cities region.

    Western is a comprehensive university offering 62 undergraduate and 41 graduate degree programs, which includes an Ed.D. in educational leadership and a Ph.D. in environmental science. The University's 442 full-time faculty members teach 94 percent of all undergraduate and graduate courses.

    WIU-Macomb, IL: A traditional, residential four-year campus with distinctive undergraduate degrees and numerous graduate programs, including a doctorate in education, WIU-Macomb is located in the heart of west central Illinois in Macomb (population 20,000). Macomb is an Amtrak city with twice-daily service to Chicago.

    WIU-Quad Cities: The only public university in the Quad Cities area, WIU-QC offers select undergraduate and graduate programs, including a doctorate in education and a doctorate in environmental studies, at its non-residential campus in Moline, IL (population 44,000).

    WIU's Macomb campus is the educational, cultural and athletic center of the region. Annually, 12 major theatrical and dance productions and studio shows are performed, along with outstanding concerts, lectures, presentations, films, dance performances and more. The Gwendolyn Brooks and Casa Latina cultural centers offer programs and activities focusing on Black and Hispanic cultures, while the Women's Center promotes gender equity through education, support and advocacy. WIU's student organization for the lesbian, gay, bisexual, transgender, queer/questioning and ally (LGBTQ*A) community provides resources, support and programming. These cultural and resource centers promote WIU's goal of enhancing diversity, equity, and inclusion through educational programming and advocacy.

    The University's athletics program, based on the Macomb campus, sponsors 17 NCAA Division I intercollegiate men's and women's varsity sports. Football competes in the NCAA Division I Football Championship Subdivision through the Missouri Valley Football Conference; all other varsity sports compete at the Division I level through The Summit League.

    Application Instructions:

    APPLICATION: Complete applications must include:

    1) a letter of application

    2) current curriculum vita or resume

    3) the names, telephone numbers, and e-mail addresses of three current professional references

    4) a separate statement regarding your commitment to diversity, equity and inclusion

    Please upload the requested documents by clicking APPLY NOW or by navigating to the WIU Employment page at the following URL

    **Note** In order to upload Individual documents must be under 2 MB in size.

    Screening will begin on August 19, 2021.

    Western Illinois University endeavors to provide a safe environment for its employees and students and requires candidates to submit to a background investigation upon offer of employment. Employment is contingent upon compliance with University policies and procedures relating to the receipt and evaluation of information contained in the background investigation.

    Questions regarding the search or the application process should be addressed to the search committee chair, Dr. Russell Morgan, Associate Provost and Associate Vice President: or (309) 298-1066.

    For assistance with the online application system contact the Office of Human Resources at (309)298-1971 or via email at

    To apply, visit