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Development Coordinator

Employer
Johns Hopkins University
Location
Maryland, United States
Salary
Salary Not Specified
Closing date
Aug 30, 2021

View more

Position Type
Administrative, Business & Administrative Affairs, Development & Advancement, Alumni Affairs
Employment Type
Full Time
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Job Details

DevelopmentCoordinator

Generalsummary/purpose:

Reporting directly to the Associate Dean for External Relations, this position manages administrative functions for the Development and Alumni Relations team in the Office of External Relations. In addition, this position will support major and annual giving with gift processing, stewardship touchpoints, and special events. The development coordinator will apply skills and knowledge to support a broad array of critical projects and tasks.

Specific duties&responsibilities:

  1. Operation and Administrative Support
  • Supports staff with calendar management and scheduling internal and external meetings.
  • Coordinates national and international travel and creates detailed itineraries for associate dean and gift officers.
  • Develops prospect visit briefings for the dean and associate dean, and gift officers.
  • Updates donor database with action reports, donor and alumni data, and notes to ensure the most current and accurate information is available. Communicates critical updates about key volunteers and donors with team.
  • Supports expense reimbursement for team and liaises with the finance department to ensure timely expense reporting.
  • Coordinates office services such as purchasing and support for office equipment and phones, supplies and other administrative services.
  • Fundraising Support and Reporting
    • Gift Processing: Oversee gift processing in an accurate and timely manner to ensure gifts are recorded in both SAP and ALADIN in accordance with DAR guidelines. Oversee gift transaction and supporting documentation process through CPA, including:
        Process outright gifts and pledge payments (cash or check) Set up pledge and payment schedules Create sub-accounts based on gift utilization Add gift and endowment accounts in ALADIN
      Liaise with Development Business Services and the Office of Gift Planning to allocate gifts made with appreciated securities and wire transfers.
    • GiftAgreements: Create andtrackgiftagreements used to documentmajorgifts
    • Standardize allgiftagreementdocuments through theuseofregularlyupdated templates to reduceerrors. Serve as communication liaison between gift officers, donors and Peabody and central DAR partners throughout gift agreement process.

    • PledgeReminders: Support the fulfillment of gift commitments throughacarefulandthoroughsemiannualpledge reminderprocess
    • Prepareandsend, or staff gift officers to send pledgeremindersasappropriateforallopenpledge commitments at$10,000ormoreto the Peabody Institute Refine system to trackand update allopenpledgesof$10,000ormore to the Peabody Institute
    Supports the gift acknowledgment process to ensure donors receive timely communications from the dean, gift officers, and academic partners for gifts and pledge payments, gifts-in-kind, and planned gifts.

  • Donor Relations Support
    • Provides support for development and alumni relations events, which may include preparing invitations, tracking RSVPs, creating nametags, procuring event parking, supporting event set up and clean up.
    • Generates mailing lists and labels to support donor relations touchpoints and special events.
    Minimumqualifications(mandatory):
      High SchoolDiploma/GEDrequired. Three yearsofprofessionalrelated experience required. Additionaleducationmaysubstituteforrequired experience,to the extentpermittedbythe JHUequivalencyformula. Mustbeproficientinusingvarious software applications,especiallyMicrosoftExcel(abilitytomanipulate datainto user-friendlydocuments). Must demonstrate the ability to multi-task and function in a fast-paced environment. Proven organizational skills and attention to detail are required. Able to establish and maintain good relations,beresponsive,andcommunicateandworkeffectivelywith alumni,donors,faculty,volunteers,guests,andcolleagues. Requires sensitivityto theinterrelationshipofboth people and functions withinthe department

    Preferred qualifications:
      Bachelor’s degree Experience using a constituent management database (ALADIN and Relationship Management Database System (RMS)) Experience workingin higher education Interest in music and the arts

    Technicalqualificationsorspecialized certifications:N/A

    Anyspecific physicalrequirementsforthe job:N/A

    Supervisoryresponsibility(indicate the numberandtypeofpersons supervisedbyincumbent):NoneBudgetauthority(indicate dollaramountofbudgetmanaged and type/levelofauthority):None

    Classified Title:Development Coordinator
    Working Title: Development Coordinator
    Role/Level/Range: ATO 37.5/02/OE
    Starting Salary Range:Commensurate with experience
    Employee group: Full Time
    Schedule: M-F, 8:30am-5:00pm
    Exempt Status: Non-Exempt
    Location: 07-MD:Peabody Institute
    Department name: 10001008-Development
    Personnel area: Peabody

    The successful candidate(s) for this position will be subject to a pre-employment background check.

    If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

    The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

    During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

    The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

    Equal Opportunity Employer
    Note: Job Postings are updated daily and remain online until filled.

    EEO is the Law
    Learn more:
    https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

    Peabody Institute


    The successful candidate(s) for this position will be subject to a pre-employment background check.

    If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

    The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

    During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

    The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

    Equal Opportunity Employer
    Note: Job Postings are updated daily and remain online until filled.

    EEO is the Law
    Learn more:
    https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
    Important legal information
    http://hrnt.jhu.edu/legal.cfm
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