Development Coordinator

Reporting directly to the Associate Dean for External Relations, this position manages administrative functions for the Development and Alumni Relations team in the Office of External Relations. In addition, this position will support major and annual giving with gift processing, stewardship touchpoints, and special events. The development coordinator will apply skills and knowledge to support a broad array of critical projects and tasks.

Specific duties&responsibilities:

1. Operation and Administrative Support

• Supports staff with calendar management and scheduling internal and external meetings.
• Coordinates national and international travel and creates detailed itineraries for associate dean and gift officers.
• Develops prospect visit briefings for the dean and associate dean, and gift officers.
• Updates donor database with action reports, donor and alumni data, and notes to ensure the most current and accurate information is available. Communicates critical updates about key volunteers and donors with team.
• Supports expense reimbursement for team and liaises with the finance department to ensure timely expense reporting.
• Coordinates office services such as purchasing and support for office equipment and phones, supplies and other administrative services.

Gift Processing: Oversee gift processing in an accurate and timely manner to ensure gifts are recorded in both SAP and ALADIN in accordance with DAR guidelines. Oversee gift transaction and supporting documentation process through CPA, including:
Process outright gifts and pledge payments (cash or check) Set up pledge and payment schedules Create sub-accounts based on gift utilization Add gift and endowment accounts in ALADIN
Liaise with Development Business Services and the Office of Gift Planning to allocate gifts made with appreciated securities and wire transfers.

• GiftAgreements: Create andtrackgiftagreements used to documentmajorgifts
Standardize allgiftagreementdocuments through theuseofregularlyupdated templates to reduceerrors. Serve as communication liaison between gift officers, donors and Peabody and central DAR partners throughout gift agreement process.

• PledgeReminders: Support the fulfillment of gift commitments throughacarefulandthoroughsemiannualpledge reminderprocess
Prepareandsend, or staff gift officers to send pledgeremindersasappropriateforallopenpledge commitments at$10,000ormoreto the Peabody Institute Refine system to trackand update allopenpledgesof$10,000ormore to the Peabody Institute