Payroll and Office Assistant (Part Time)

Location
New Hampshire, United States
Salary
Salary Not Specified
Posted
Jul 12, 2021
Employment Type
Part Time
Position Purpose

Supports the finance office by assisting with bi-weekly and semi-monthly payroll processing, training managers on payroll software, testing software changes, maintaining software and records for non-resident aliens and treaty-exempt individuals. Assists with accounts receivable and processing cash receipts.

Key Accountabilities

Payroll

  • Assist Payroll Manager to maintain the integrity of payroll systems data
  • Assist with preparation and processing the bi-weekly, semi-monthly and off-cycle payrolls to ensure all employees are paid correctly and in a timely manner including reviewing time cards
  • Collect and enter tax forms to insure compliance with outside agencies
  • Review and record stipends and other adjustments after all approvals are received
  • Ensure compliance and adherence to company policies relating to processing of wages and paid time off
  • Sort payroll checks and prepare for internal distribution or mailing
  • Submit electronically funding for 403B contributions, and HSA
  • Create and submit RFPs for state and federal taxes, wage garnishments, 403b contributions, HSA and voluntary deductions
  • Create/run/send requested payroll reports to managers, finance, and HR as needed
  • Provide service to all employees regarding questions related to their paychecks; research and troubleshoot inquires
  • Assist Payroll Manager with building new pay rules, testing changes being made and validate accurate testing results prior to changes being implemented in payroll software
  • Sort and distribute annual W2s
  • Process any paycheck voids/replacements, including ACH reversals and replacements
  • Set up new tax levies and child support garnishments following current State and IRS regulations.
  • Responsible for maintaining prior years payroll records in storage and archive reporting and destruction
  • Perform process to report unclaimed payroll checks to abandoned property for payroll checks over one year old, send to State.
  • Complete verifications of employment upon request
  • Assure confidentiality and security of records and information
  • Scan/File employee payroll documents


Non-Resident Aliens

  • Work with foreign citizens both employees and contractors receiving “Income” from PEA. Scholarship recipients (regular & SS), Assembly speakers, Conference Leaders, Employees, Annuitants
  • Obtain proper forms, passport information, VISA & travel dates
  • Review foreign citizens to determine taxability & reportability
  • Ensure and verify proper authorization for all non-residents and treaty-exempt employees, students and vendors
  • Send treaty exempt Form 8233 to IRS
  • Prepare/create/reconcile/send payment requests for 1042’s at year end


Accounts Receivable

  • Process cash receipts, ACH’s, Touchnet transactions, Flywire, convenience store and Student Activity sales, twice daily
  • Reconciling cash receipts, print reports
  • Scan check deposit to Citizens Bank
  • Cash deposit written up and put away for security to pick up
  • Review billing emails from parents
  • Email parents regarding Non-Sufficient ACH returns, problems with accounts, etc.


Office Administration

  • Administrative support for Finance department
  • Managing correspondence by distributing or scanning incoming mail daily
  • Preparing and editing letters, reports and memos
  • Arranging meetings by scheduling appropriate meeting times and booking rooms or video appointments
Position Requirements

Education

  • Degree in Business, Finance or Accounting preferred


Experience

  • 2+ years’ accounting and payroll experience.
  • Experience with UKG (formerly Ultipro) preferred
  • Experience working with adolescents in an educational setting preferred.


Skills & Knowledge

  • Respect for diversity of identities and experiences, an orientation toward equity and inclusion, and cultural competency in all aspects of Academy life.
  • Strong interpersonal skills with ability to develop and maintain collegial relationships.
  • Excellent communication (written and verbal) skills.
  • Demonstrated ability to work with students by building trust and credibility.
  • Excellent analytical and problem solving skills as well as a strong customer focus.
  • A strict adherence to confidential policies is required.
  • Ability to work independently and handle multiple priorities and deadlines simultaneously.
  • Proficient in MS Office.
  • Willingness and ability to learn additional applications as needed.
  • High degree of organizational skills with the ability to be flexible and multi-task with accuracy.
  • Ability to follow verbal and written directions, maintain a professional demeanor and restraint at all times, including stressful situations.

Similar jobs

Similar jobs