Job no: 236684-AS
Work type: Staff-Full Time
Location: Madison
Categories: Grant, Research, Contract Management

Position Summary:

This position reports to the Assistant Dean for L&S Research Services, and within the College of Letters & Science is responsible for corporate contracting and legal agreements, including corporate and industry grant proposal review and approval, and review and approval of non-financial agreements; conflict of interest and conflict of commitment reporting for college faculty and staff; and technology transfer and equity review. As the largest college in the university, L&S is home to 34 academic departments, 10 non-academic departments, 73 interdisciplinary research centers and institutes, and 5 professional schools across four broad divisions: arts and humanities, computer, data & information sciences, physical and natural sciences, and the social sciences. The L&S Research Services unit within the L&S Dean's office processes approximately 650 proposals per year with a total value of around $420 million and oversees approximately 1500 existing awards in L&S departments and centers with a total budget value of around $675 million.

The incumbent will be asked to identify, support, and facilitate collaborative relationships with industry research partners, support and facilitate faculty/staff entrepreneurship, as well as to facilitate the approval of industry-sponsored agreements and collaborations. This position serves as the college point of contact and subject matter expert for conflict of interest and conflict of commitment reporting, advising faculty, staff, chairs and directors, and L&S Dean's office officials on these matters. Furthermore, the incumbent will oversee invention disclosure reporting, work with Research and Sponsored Programs and/or Office of Legal Affairs on behalf of faculty, staff, and students within the College, and coordinate with the IP Specialist in the Office of the Vice Chancellor for Research and Graduate Education to perform equity reviews as needed on the invention disclosure reports submitted by L&S faculty and staff.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Bachelor's Degree required. Science related field preferred; research experience strongly preferred.

Minimum Years and Type of Relevant Work Experience:

-Minimum of one year relevant experience in an academic setting is required.

-Previous experience in a research setting.
-Previous experience reviewing legal documents in detail.
-Demonstrated ability to work and communicate effectively in oral and written forms with deans, faculty, researchers, staff, attorneys, and corporate officials.
-Successful candidates will demonstrate an appreciation of the research activities in areas covered by the College of Letters & Science and an understanding of the mission and priorities of the University of Wisconsin-Madison.



Work Type:

Full Time: 100%

Appointment Type, Duration:



Minimum $47,000 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

Please click on the "" button to start the application process.

An applicant may be hired into a Senior Admin Program Specialist, Admin Program Specialist, or Associate Admin Program Specialist title dependent upon experience. Title will be determined upon hire.

For questions on the position, contact: Annie Powers,

To apply for this position, you will need to upload a cover letter, resume, and contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice.

Your cover letter should address your qualifications as they pertain to the minimum number of years and type of relevant work experience listed above.


Cheryl Adams Kadera
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

Academic Staff-Renewable

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Jul 12 2021 Central Daylight Time
Applications Close: Aug 2 2021 11:55 PM Central Daylight Time

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