Team Coordinator for Alumni Engagement

Position Details

Budget Title COMMUNITY RELATIONS ASSOCIATE Campus Title Team Coordinator for Alumni Engagement School/Division Institutional Advancement, Division of Department Alumni Engagement Office Staff Sub-Type Staff & Administration Salary Level SL2 Salary Range low to mid $40,000 Position Effort Full-Time If Part-Time, enter FTE: Is this a temporary position? If Temporary, enter End Date: Position Summary

Full-time team coordinator for the Alumni Engagement Department. Reporting to the Executive Director, this position will assist with budget management, alumni awards and employee and Board of Director programs and processes. The position provides marketing materials for alumni engagement programs.

Major Responsibilities

Budget Management

• Manage Alumni Association budget process inclusive of coding, deposits, refunds, money market account, salaries, Parks Alumni House transactions and Alumni Association committee budgets in collaboration with the Assistant Director of Advancement Financial Services. Ensure staff is compliant with budget and PCI processes. Provide budget updates monthly to executive director and board; work with Assistant Director of Financial Services to provide bimonthly reports and balance statements. Manage fraud reduction processes. Manage annual audit and present report to executive director and board. Work with multiple campus constituents to provide revenue stream reports and projections.

Alumni Awards

• Responsible for all alumni awards. Manage Alumni Association alumni awards from recruitment to presentation ceremony. Ensure rubric and marketing is created in advance of recruitment. Focus marketing to increase overall applications with a focus on historically underrepresented groups and obtain unbiased selection training for board committee members. Create and implement inductee ceremony and experience. Liaison with campus departments to recruit alumni keynotes and provide alumni awardee experiences. Execute the honorary degree dinner and half century commencement experience annually. Provide C-Club Hall of Fame inductee experience annually.

Programs and Processes

• Manage Alumni Engagement employee experience, inclusive of Parks Alumni House team. Responsibilities include onboarding, training, event software management and event and office material acquisition. Ensure all employees are trained on student and alumni confidentiality standards. Manage all employee operational needs. Supervise one to four work study students.
• Manage Alumni Association Board of Director processes and meetings. Provide training on board software. Organize board meeting weekends inclusive of board events and meetings, lodging and remote attendance experience. Manage board committee meetings for eight committees and additional ad-hoc committees. Track board expectation completion for board compliance committee.

Departmental Duties and General Operations Support

• Assist with the marketing, creation and execution of alumni events and initiatives.
• Create written and web material to market events and student and alumni engagement initiatives.
• Manage alumni and departmental requests including newsletters, surveys and event marketing. Includes management of social media messaging inboxes. Manage and solve elevated alumni concerns/complaints.
• Provide quarterly event assistance or lodging at the Parks Alumni House. Serve as a backup to the Lodging and Events Coordinator at the Parks Alumni House and Alumni Engagement secretary when needed.

As the team coordinator you will demonstrate your commitment to treat others at all levels of the organization with fairness and respect; understanding and appreciation of diversity, equity and inclusion in the workplace; desire and ability to promote an environment of inclusive excellence; and lead with customer-centric focus on providing exceptional quality and service; and, use your passion or creativity, for excellence and continuous improvement.

Functional and Supervisory Relationships

• Reports to the executive director of Alumni Engagement
• Supervises student employees
• Works closely with staff from Alumni Engagement, Advancement Financial Services and the Parks Alumni House.

Required Qualifications

• Bachelor’s degree.
• 1 year of related experience.
• Willingness and ability to work occasional evenings and weekends.

Preferred Qualifications

• 2 or more years of related experience.
• Budgeting and/or financial experience.
• Demonstrated familiarity with iModules and/or budget software.
• Event planning and/or other event industry experience.
• Not-for-Profit, education, or similarly complex organization experience.
• Event and/or program marketing experience.

EEO Statement

The State University of New York College at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/ EEO / ADA ) employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University.

Job Close Date
Posting Number S20066 Review Start Date 05/11/2021 Open Until Filled Yes Quick Link for Direct Access to Posting https://jobs.cortland.edu/postings/4785
Special Instructions

Special Instructions to Applicant Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a bachelor's degree?
   • Yes
   • No
2. * Are you willing and able to work during weekend and evening hours as needed?
   • yes
   • no
3. * Please, share your understanding of diversity, equity, and inclusion and briefly describe your commitment to treating others, at all levels of the organization with fairness and respect.
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Curriculum Vita or Resume
2. Cover Letter
3. Professional References Contact Info. ONLY (minimum of 3)

Optional Documents