Assistant Registrar, Transfer Services

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Job Title: Assistant Registrar, Transfer Services

Division: Academic Services

Evaluation Group: Staff

FLSA Status: Exempt

Starting Salary: $ 40,249.00 +

Reports To: Registrar

Positions Supervised: Student employees

Job Summary

The assistant registrar is responsible for assisting the registrar with certifying students’ completed graduation requirements and conferring degrees.

Essential Job Functions and Performance Indicators

The intent of this job description is to provide a representation of the types of duties and level of responsibility that will be required of positions given this title. This job description shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Job Responsibilities and Execution

  • Manages the degree audit process
  • Manages the Missouri Reverse Transcript (MRT) process
  • Adds degree information to student transcripts
  • Manages the diploma printing and distribution process
  • Serves as a liaison between Academic Services and schools, faculty, and advisors
  • Inputs degree application information
  • Verifies that students have fulfilled all general education requirements for graduation
  • Creates student lineup and faculty lineup for commencement ceremonies
  • Assists main office by answering emails and phone calls
  • Assists Financial Aid by providing essential documentation during annual audit
  • Recommends possible changes to Academic Services processes during the Student Information System (SIS) conversion process

Service Excellence

  • Supports the mission of the University and serves as an ambassador of the Q2 culture of service excellence
  • Models, supports, and holds others accountable to the University’s values – integrity, dedication, excellence, creativity, and teamwork
  • Assists students, faculty, administrators, and alumni by answering questions and recommending possible solutions
  • Serves as an Academic Services representative on various University committees
  • Maintains awareness of current trends in Academic Services, with a focus on service development, delivery, and support

Communication, Teamwork, and Collaboration

  • Attends various conferences regarding developments in higher education that shape academic services
  • Notifies students and faculty of any potential problems concerning graduation
  • Distributes graduation audits to faculty members in a timely manner
  • Works closely with vendor regarding diploma printing/distribution process

Job may require other duties as assigned.

Required Qualifications – An equivalent combination of education, training, and experience will be considered. Additional requirements may be designated by position.

  • Bachelor’s degree
  • Master’s degree preferred
  • Minimum two years of student services experience within the field of higher education preferred

Knowledge, Skills, and Abilities – May be representative, but not all inclusive, of the knowledge, skills, and abilities necessary to perform this job competently.

  • Demonstrated ability to work effectively with individuals from diverse communities and cultures
  • Demonstrates consistent logic and objectivity in decision making
  • Familiarity with FERPA regulations and privacy laws governing higher education
  • Excellent communication and problem-solving skills
  • Ability to interact with students, faculty, staff, and alumni in a professional manner
  • Highly organized and detail oriented
  • Computer literate; experience with Microsoft Word and Microsoft Excel

Work Environment – Environmental or atmospheric conditions commonly associated with the performance of this job’s functions.

  • General office setting
  • Some physical work during commencement setup in May and December

Physical Abilities – The physical demands described below are representative of those that must be met by an employee to successfully perform this job’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • Ability to work effectively at a computer for up to eight hours daily
  • Ability to sit for extended periods of time
  • Regular attendance is a necessary and essential function

Equal Opportunity Employer

Lindenwood University is an Equal Opportunity employer. The University complies with appropriate federal, state, and local laws and provides equal employment opportunities and access to educational programs without regard to race, color, religion, gender, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected status to all qualified applicants and employees. Lindenwood University is committed to a policy of non-discrimination and dedicated to providing a positive discrimination-free educational work environment.

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