Service Learning Institute Program Analyst

California State University, Monterey Bay
California, United States
Salary Not specified
Jul 12, 2021
Employment Level
Employment Type
Full Time

Service Learning Institute Program Analyst

Classification: Administrative Analyst/Specialist Non-Exempt
Department Name: Service Learning Institute
Job Number: MB2021-PC2729
Status: Open Until Filled!Apply today! Application Screening Begins: Monday, July 26, 2021
Priority Screening Date: 07/25/2021
Recruitment Status: Apply today! Application Screening Begins: Monday, July 26, 2021

Position Description:
Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (CSUMB) is a mid-sized comprehensive baccalaureate and masters granting university whose staff and faculty help transform student lives through a focus on student success and engagement through project-based learning, service learning in its regional community, and the promotion of multicultural and global perspectives on and beyond campus. CSUMB is both a Minority Serving Institution (MSI) and an Hispanic Serving Institution (HSI) and has a vibrant, diverse student body of over 7,600 students. The university's Strategic Plan prioritizes inclusive excellence through recruiting and investing in the development of a diverse body of faculty, staff, and administrators. CSUMB's sustainability initiative is to be carbon neutral by 2030. The university's faculty and staff, many of whom live in the East Campus housing development, appreciate living and working so close to the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, CSUMB offers excellent benefits, including access to below market rate campus housing and competitive salaries for faculty and staff.

Under the general supervision of the Director of Service Learning, the Program Analyst provides administrative support, technical and analytical duties of moderate complexity, personnel/payroll, and budget support and coordination for the Service Learning Institute (SLI) and related programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
  1. Personnel/Payroll: Prepares and processes hiring documents and contracts for Service Learning staff, temporary employees, special consultants, student leaders/assistants, and faculty. Enters hire contract information into CMS Student /HR system. Updates and maintains confidential files. Serves as department timekeeper and as backup warrant representative. Provides lead work direction to the Office Assistant and supervises SLI Student Assistants. Delegates tasks to Student Assistants, evaluates performance and makes appropriate recommendations. In collaboration with the Financial Aid Department, identifies students eligible for Federal Work-Study in support of the SL Student Leadership program and provides Financial Aid with copies of monthly time vouchers. Prepares and administers all documentation for faculty replacement hires for grant buy-outs. Prepares and submits grant related personnel verification reports. Prepares and submits payroll adjustments as needed.
  2. Budget: Creates, updates, and maintains internal spreadsheet databases for tracking, monitoring, and managing both stateside and multiple University Corporation grant funded budgets which range up to a total of $1.2 million annually. Prepares and submits various funding reports as requested by Principle Investigators, the SLI Director, and the Dean's office as well as, “in kind” reports for Grants & Contracts. Manages internal budgets for the Service Learning Student Leadership (SL2) Program, provides the program director with regular budget updates, and creates annual spreadsheets for tracking budgets for student-leader salaries, student leadership programs, work study, travel allocations, mileage reimbursements, grant matches, part-time faculty salaries, and special events. Troubleshoots and reconciles account discrepancies in all state-side and grant-side accounting. Prepares and processes expense, payroll, and budget transfers.
  3. Course Scheduling: Schedules service learning courses into Common Management System (CMS) each semester and makes revisions as necessary. Attends monthly Academic Scheduling meetings and labs and communicates scheduling, grade, and other pertinent information to faculty. Ensures service learning courses are in time-block compliance for submission to College Dean. Prepares and submit space requests for service learning courses and identify classroom space as needed. Generates course schedule reports using Hyperion and creates various course spreadsheets for tracking. Generate, distributes, and manages service learning course Permission Numbers for designated courses. Supports Service Learning Director with course consent process, updating course listings as appropriate. Prepares and provides faculty office hour and course listing. Collects and retain tiles for SL course syllabi each semester. Maintains confidential files for grade changes and incomplete contracts.
  4. Building Manager: Administers technology and facility service requests, building schedule changes, access, key and alarm code requests for SLI staff, student leaders/assistants, and faculty. Resolves facility maintenance and security issues. Coordinates technology requests for all new hires to acquire computers, telephones, campus accounts, and Otter identification cards. Maintains inventory and replacement needs for department computers, printers, copiers and scanners. Coordinates Service Learning building moves as necessary.
  5. SL Course Tracking: Prepares and maintains an accurate list of all service learning courses being offered at CSUMB each semester. Updates SL course lists on website. Ensures that the courses listed on MySLP/S4 are accurate and up-to-date. Produces end-of-semester reports summarizing SL course activity and enrollment. Tracks faculty participation in SLI-sponsored workshops and events.

Other Functions:
  • Assists with preparation and participation in special events as needed
  • Performs other job-related duties and special projects as assigned.

Knowledge, Skills and Abilities:
Experience and knowledge to be fully functional in all technical aspects of work assignments. Knowledge: Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques.
Abilities: to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction.
Skills: in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Thorough mastery of English grammar, spelling, punctuation, editing and spoken language.

Minimum Qualifications:
Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Specialized Skills:
Four years of experience working in a higher education administrative support position. Knowledge of accounting procedures. Ability to create and use EXCEL spreadsheets; and develop and customize accounting and budget reports. Excellent people skills. Demonstrated ability to address the essential functions associated with this position including the knowledge and abilities identified above.

Preferred Qualifications:
Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. Highly desirable: Demonstrated understanding of and commitment to CSUMB’s Vision.

Special Conditions of Employment:
  • All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
  • The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
  • This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
  • This position has been designated as a sensitive position with:
    • access to, or control over, cash, checks, credit cards, and/or credit card account information
    • access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards
    • control over campus business processes, either through functional roles or system security access


The position requires some travel, mobile work locations, and working at a computer and desk for extended periods of time. This is a non-exempt position that may require extended or varied hours, including some weekends, and may require travel between campus offices and off-campus locations.

Some lifting up to 20 pounds

There are components of this job which are deemed essential on campus. This position will primarily work on the main campus, with occasional work from home. This position requires working on campus with students. The health and safety of our students, faculty, and staff remain our highest priority. In the fall, students, faculty, staff, and the community can expect that masks will be required and that the appropriate degree of social distancing will be in place in all areas based on evolving guidance. Additionally, all students, faculty, and staff are encouraged to be vaccinated before coming to campus. All community members who work or attend class on campus should expect to participate in a random or periodic testing system. CSUMB will communicate more information about vaccination requirements and testing protocols when the details become available.

Compensation and Benefits:
  • Type of Appointment: Full-Time, Probationary
  • Collective Bargaining Unit: Clerical & Administrative Support Services (CSUEU)
  • Anticipated Campus Hiring Salary: Mid $4,000’s/month
  • CSU Salary Range
  • FLSA Status: Non-Exempt

CSUMB offers a premium benefit package that includes outstanding vacation, health, dental & vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For more information, visit: CSU Benefits R09. Additionally, University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability, visit: Employee Housing.

How to Apply:
To apply, visit

For full consideration, applicants must complete the required online application prior to the priority screen date found at Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389. All employees must be eligible for employment in the U.S.
CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at:

CSUMB is a smoke and tobacco-free campus.
CSUMB is an Equal Opportunity Affirmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.


Similar jobs

Similar jobs