Administrative Coordinator

Massachusetts, United States
Salary Not specified
Jul 12, 2021
Employment Level
Employment Type
Full Time

Administrative Coordinator

About Northeastern:

Founded in 1898, Northeastern is a global research university and a world leader in experiential learning. The same commitment to connecting with the world drives our use-inspired research enterprise. The university offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools. Our campuses in Charlotte, N.C., San Francisco, Seattle, and Toronto are regional platforms for undergraduate and graduate learning and collaborative research. Northeastern pursues advanced research in security and materials at the Innovation Campus in Burlington, Massachusetts, and in coastal sustainability at the Marine Science Center in Nahant, Massachusetts.

About the Opportunity:

This is a full-time, benefits eligible professional staff opportunity in the Bouve College of Health Sciences in the Department of Pharmacy and Health Systems Sciences, an academic unit within the School of Pharmacy and Pharmaceutical Sciences. The faculty members who make up the department are a diverse group of professionals, including clinical pharmacists who practice in hospitals, ambulatory care clinics and community pharmacies, clinical scientists who conduct research in both laboratory and patient care settings, and social and administrative scientists who research a variety of aspects of medication use and health care delivery. This position supports the chair and faculty, and is involved in an array of administrative, HRM and budget responsibilities. This position is 40 hours per week M-F.


The Department of Pharmacy and Health Systems Sciences (DPHSS) seeks a dynamic Administrative Coordinator to work independently and as part of a larger school team to support the administration of a large department within the Bouve School of Pharmacy & Pharmaceutical Sciences.

The Administrative Coordinator will report directly to the Chairperson of the Department of Pharmacy and Health Systems Sciences, and will perform diversified administrative, budget, human resources operations, and project activities, while ensuring smooth and efficient operations in the unit. This person provides administrative support to the chair and to department faculty, with particular emphasis on those faculty with administrative roles (assistant deans and directors) related to the Doctor of Pharmacy program. This position serves as liaison to key partners in the university, college, school, and provides outstanding customer service to faculty, students, staff, visitors, and external business partners. Responsible for efficient office administration, this position will develop, organize, archive, and manage department-related resources, ensuring department website and intranet (MS Teams) sites are relevant, up-to-date, and dynamic resources for department use. Additionally, this position serves as liaison to various individuals in the Bouve College of Health Sciences and collaborates with the school's director of operations and various individuals in the college on budget and human resources operations.


Bachelor's degree required. Two-to-five years of administrative experience, preferably in the academic setting, required. Strong working knowledge of Word, Excel, PowerPoint, Adobe Acrobat, Outlook, SharePoint, and MS Teams, and ability to work seamlessly and comfortably with new technologies. Outstanding planning, time management and organizational skills. Strong critical thinking and problem-solving skills - ability to be resourceful. Flexibility and ability to work fluidly in a diverse and team-oriented environment. Proven record of exceptional customer service. This position requires proactive and effective communication with the department's leadership (chair, assistant deans, directors), faculty, students and staff. It involves handling confidential information.

Preferred Qualifications:


Salary Grade:


Additional Information:

Bouve College of Health Sciences has over 200 faculty members, with approximately 2,000 undergraduate and 2,400 graduate students. It is the leading national model for education and research in the health, psychosocial and biomedical sciences and supports the University's mission of educating students for a life of fulfillment and accomplishment and creating and translating knowledge to meet global and societal needs. Within Bouve, the Behrakis Health Sciences Center houses a state of the art human performance and exercise laboratory with teaching and research space, including fully equipped exercise stress testing stations, metabolic carts, Lunar DEXA machine, an underwater weighing tank, Cybex and Keiser strength and power equipment, wet lab facilities for blood processing and muscle biopsies. The Arnold S. Goldstein Simulation Laboratories Suite, opened in 2013, provides a state-of-the-art simulation center for interprofessional education.

Northeastern University is on an exciting trajectory of growth and innovation. The University is a leader in inter- disciplinary research, urban engagement, experiential learning, and the integration of classroom learning with real-world experience.

Northeastern University is home to 20,000 students and to the nation's premier cooperative education program. The past decade has witnessed a dramatic increase in Northeastern's international reputation for research and innovative educational programs. A heightened focus on interdisciplinary research and scholarship is driving a faculty hiring initiative at Northeastern, advancing its position amongst the nation's top research universities. Northeastern University is situated on the Avenue of the Arts in Boston's historic Back Bay, four blocks from the Longwood Medical Area, encompassing Harvard Medical School, Children's Hospital Boston, Brigham & Women's Hospital, and Beth Israel Deaconess Medical Center, and eight blocks from the Boston Medical Center.

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

To learn more about Northeastern University's commitment and support of diversity and inclusion, please see

To apply, visit


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