Fiscal Specialist

Work Site Location: Harding Center
Work Schedule: This benefited positions is 75% full-time and works Aug - June

Excellent benefits, including retirement

Job Summary:
This position exercises independent judgment and discretion in carrying out major assignments including but not limited to: accounting functions for a variety of grants, providing financial support for program, Director and external sources, as required, in conjunction with the NIC Head Start mission, Five-Year Goals and in compliance with all local, state and federal regulations

Job Duties:

This list includes, but is not limited to the following:

  • Maintains a positive, helpful, constructive attitude and work relationship with supervisor, staff, families and the community.
  • Coordinate regular meetings with program director to provide financial related support including review of program financials, projections, response to compliance questions and other program fiscal needs.
  • Assist in preparing and tracking of budgets, budget narratives and grant applications, including preparation of budget line item spreadsheets and input into federal reporting program (HSES).
  • Collaborate with North Idaho College Office of Finance to ensure program is following best practices, polices and established processes in fiscal accounting and reporting.
  • Ensure compliance with and timely reporting of all financial related grant or contract requirements in accordance with OMB, Head Start or other applicable federal or state regulations; Train and support program staff as necessary.
  • Prepare and present monthly financial statements, including budget vs actual results and projections for programs to Director, Policy Council or other entities as requested.
  • Prepare financial reports and invoices required by funding agencies (federal, state, or private funding sources) for assigned programs.
  • Compiles information needed for USDA Child and Adult Care Food Program reimbursement processing; maintains required documentation and provides quarterly audit support.
  • Review expenses for accurate classification in accordance with federal and state policies. Assist staff when necessary regarding proper coding of expenses in accordance with federal and state policies regarding purchases.
  • Participate as part of the management team in the development of practices that ensure the delivery of quality services to children, families, and staff.
  • Participate in a Program Committee as assigned.
  • Participate in professional development opportunities to ensure up-to-date, quality services to children and families.


  • Perform other duties as assigned by supervisor.
  • Plan work time to meet the Program operations schedule, knowing that flexibility is required to meet the unique needs of the Head Start program and its participants.

Minimum Qualifications
Education and Experience : Bachelor’s Degree Bachelor’s degree in business or public administration or accounting or related field.

• Accounting experience including cost accounting/cost allocation principles, budgeting and projections, preferably with experience in accounting for not-for-profits and application of federal accounting regulations and cost accounting standards, with preference given to Head Start administrative experience.
• Experience in strategic planning and project management

Required License and/or Certifications (Upon Hire) :
• Meet all training and certification requirements for child care licensing and Head Start Program Performance Standards.
• Meet terms of Statement of Agreement/ Employment Declaration.
• Pass an enhanced criminal background check including fingerprinting, as required by Head Start Program Performance Standards and Child Care Licensing requirements, prior to first day of work.

Knowledge, Skills, and Abilities:
• Strong interpersonal skills and the ability to work with people from diverse ethnic, cultural and linguistic backgrounds.
• Advanced knowledge of computers and commonly used software for Internet and e-mail access, word processing and data collection and management.
• Positive approach to Early Childhood Development programs, health and social services.
• Demonstrated professional level of customer service and communication supporting nonfinancial managers with financial reporting, budgeting and forecasting support.
• Extensive working knowledge of Excel and a variety of accounting software packages.
• High level of integrity and dependability.
• Strong diagnostic and problem-solving skills, particularly mathematical, bookkeeping and regulatory requirements.
• Ability to problem-solve and accurately reconcile general ledger accounts and perform other accounting/bookkeeping functions.
• Strong organizational skills, the ability to monitor and prioritize work load and meet strict deadlines.
• Ability to work independently as well as in a team environment.
• Ability to communicate (verbal and written) effectively and appropriately with others.
• Sustained concentration and attention to detail and accuracy.
• Ability to interpret state and federal Head Start policies and regulations.
• Demonstrate professional ethics and confidentiality. Represent the Head Start program in the community and with other professionals, positively and with professionalism.

Employment is contingent upon successful completion of background check

All application materials (resume and cover letter) must be uploaded and the application completed prior to the close date

Advertised: July 09, 2021 Pacific Daylight Time
Applications close: July 23, 2021 11:55 PM Pacific Daylight Time

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