Fiscal Analyst 2 - Accounts Payable



Description

Columbia Basin College ('CBC' or the 'College') seeks a Fiscal Analyst 2 to ensure financial compliance with all institutional, state and federal regulations and policies. This position will be expected to establish corrective action procedures and training for personnel across campus related to their area of expertise. This position will also work collaboratively in concert with, and as part of, the Accounting Services team to ensure accuracy and efficiency in accounting processes. This position reports to the Director for Accounting Services & Controller.

This position is open until filled. First consideration will be given to applicants whose complete application has been received by July 19, 2021 @ 11:59 PM Pacific Time.

Primary Responsibilities

  • Prepare and verify fiscal reports in accordance with generally accepted accounting principles on a regular basis; manage state and federal funded financial compliance, while applying knowledge of all Federal, State, and local guidelines and fiscal policies that govern state and federal awards.
  • Review and reconcile general ledger accounts and analyze fiscal data; develop and recommend procedures to improve fiscal operations; follow accounting practices, processes and procedures per federal, state and local rules, regulations and policies;
  • Maintain and analyze activities in the accounts payable/receivable function; ensure timely and accurate payment of invoices and expense vouchers; maintain documentation for compliance reporting and audits;
  • Monitor and reconcile past due accounts; refer accounts to collection agencies and analyze write-off/allowance for doubtful accounts; create AR aging and metrics reports; review, analyze and audit bank confirmations, receipts and disbursement of revenues received;
  • Review, analyze and interpret agency accounting and financial records and reports produced by automated and manual systems; analyze and correct discrepancies; prepare necessary adjusting entries;
  • Arrange all air travel according to policy; review, approve and monitor travel paperwork, expenditures and activities to ensure compliance with local and state regulations, policies, procedures and contracts; assist in the development, interpretation and maintenance of internal travel procedures; coordinate and provide travel training program for all personnel;
  • Perform necessary job scheduling in support of monthly closing and reconciliation;
  • Prepare and review fiscal documents to access the agency financial reporting system; analyze input and output of financial data;
  • Provide recommendations for computerized accounting system improvements, process improvements and work through the College's transition to a new computerized accounting system;
  • Contribute to the writing of Accounting Services desk manuals (for review, revision and adoption after approval) for areas related to assigned duties and responsibilities; review peer accounting desk manual contributions to insure functionality, performance and that they align with accounting standards and regulations;
  • Prepare and review fiscal year-end closing of financial records; prepare monthly and year-end entries on all third-party funding;
  • May provide direction on a variety of manual or automated fiscal recordkeeping tasks for clerical, fiscal, budget or other College support staff;
  • Assist with analyzing grant awards, noting special conditions, match rates and lids, and ensure the agency can properly track and monitor these conditions; make recommendations for system changes where appropriate;
  • Work directly with program staff administering grants; verify that grants meet all specific criteria included in the budget or work plan; notify program staff of needed adjustments in spending patterns;
  • Assist with negotiating the indirect cost rate agreements with the federal cognizant agency; independently monitor both direct and indirect lids, and make adjustments where required;
  • Serve as an internal and external fiscal point of contact for AR, AP, and interagency contracts with other State agencies;
  • Manage College compliance with federal time and effort grant reporting; regularly review time and effort reports and make proper account adjustments to maintain compliance; coordinate and provide time and effort report training for grants and contracts personnel;
  • Assist with recording and reconciling State Treasury requests/refunds, capital asset accounting, and debt service accounting as needed; and
  • Other duties as assigned.


Required Qualifications

  • Bachelor's degree in Accounting, Economics, Business or Finance from an institutionally accredited college or university; and
  • One (1) year of relevant experience in an accounting or bookkeeping position;
OR
  • Associate's degree in Accounting, Economics, Business or Finan ce from an institutionally accredited college or university; and
  • Three (3) years of relevant work experience in an accounting or bookkeeping position;
AND
  • Advanced Excel skills.


Preferred Qualifications:
  • Master's degree in Accounting, Economics, Business or Finance from an institutionally accredited college or university;
  • Knowledge of governmental or non-profit accounting;
  • Knowledge of sponsored programs and grants compliance and accounting;
  • Familiarity with Washington State accounting rules and regulations.


Skills & Abilities

Analytical Skills : Synthesize complex or diverse information; collect and research data; use intuition and experience to complement data; design work flows and procedures;

Computer Skills : Proficient in Microsoft Office Suite; operate personal computer with general understanding of application software; ability to learn office and College-specific software;

Customer Service Skills : Manage difficult or emotional customer situations; respond promptly to customer needs; solicit customer feedback to improve service; respond to requests for service and assistance; meet commitments;

Interpersonal Skills : Focus on solving conflict, not blaming; maintain confidentiality; listen to others without interrupting; keep emotions under control; remain open to others' ideas and try new things;

Motivational Skills : Set and achieve challenging goals; demonstrate persistence and overcome obstacles; measure self against standard of excellence;

Oral Communication : Ability to speak clearly and persuasively in positive or negative situations; listen and get clarification; respond well to questions; demonstrate group presentation skills; participate in meetings;

Written Communication : Write clearly and informatively; edit work for spelling and grammar; vary writing style to meet needs; present numerical data effectively; able to read and interpret written information;

Problem Solving Skills : Identify and resolve problems in a timely manner; gather and analyze information skillfully; develop alternative solutions; work well in group problem solving situations; use reason even when dealing with emotional topics;

Professionalism : Ability to approach others in a tactful manner; react well under pressure; treat others with respect and consideration regardless of their status or position; accept responsibility for own actions; follow through on commitments;

Quality : Demonstrate accuracy and thoroughness; look for ways to improve and promote quality; apply feedback to improve performance; monitor own work to ensure quality; and

Technical Skills : Assess own strengths and weaknesses; pursue training and development opportunities; strive to continuously build knowledge and skills; share expertise with others.

TERMS OF EMPLOYMENT:

This position is a twelve (12) month, full-time, overtime eligible, represented, classified staff position. The typical work hours for this position are Monday through Thursday from 7:00 a.m. to 4:30 p.m. and Friday from 7:00 a.m. to 12:00 p.m.; however, must be available to work a flexible schedule when prior notice is given by the College. This position is available immediately.

PROCESS NOTE:

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

**Please note that selected interview candidates will be subject to supplemental testing that will measure skills and abilities related to this position (e.g., Communication, Analytical Skills, MS Office Simulation [Excel, PowerPoint, Outlook, and Word], Customer Service, etc.).

CONDITIONS OF EMPLOYMENT:

In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Columbia Basin College to maintain an alcohol and drug-free workplace for our employees and students.

If you are hired, you will need to provide proof of identity and documentation of U.S. citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.

Columbia Basin College operates under an approved affirmative action plan and encourages applications from persons of color, women, veterans and persons of disability. The Human Resources Office is accessible to those with disabilities. If you need accommodation in application or employment, contact the Human Resources Office at (509) 542-4740.

OTHER JOB ELEMENTS:

The physical demands and work environment characteristics described below are representative of those that must be met and may be encountered by an incumbent when performing the essential functions of the position. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

PHYSICAL DEMANDS:

While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach and manipulate objects. The position requires mobility including having the ability to move materials on a regular basis such as files, books, office equipment, etc. Manual dexterity and coordination are required to operate equipment such as computer keyboard, calculator, and standard office equipment.

WORKING CONDITIONS/WORK ENVIRONMENT:

Usual office working conditions. The noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises.

UNION CLAUSE:

This is a bargaining unit position represented by the Washington Public Employees Association (WPEA). Internal promotional, transfer and voluntary demotion applicants who have skills and abilities to perform the duties of the position will be considered prior to consideration of other applicants.

Similar jobs

Similar jobs