Payables Compliance Analyst

Job Summary:

This position is the primary touchpoint for the continual review and development of departmental policies procedures and implementation (as needed) of processes and practices in Accounts Payables. The Payables Compliance Analyst is overall responsible for compliance and implementation of internal controls for the Payables department operations. Other responsibilities include maintaining accurate suppliers’ records and proper designations for the 1099 reporting and compliance purposes.

Duties/Physical Demands:

• Perform analysis of Accounts Payable transactions for proper classification, conformity with University policies and all applicable law and regulation. Develop and maintain desktop procedures to ensure current processes are accurately documented.
• Conduct the tax law and regulation research to insure tax compliance and proper reporting of various types of payments.
• Research and deliver solution for a variety of internal and external inquiries concerning interpretation of business transactions, method of payment, account status, and efficient processing. Communicate with suppliers, faculty, staff, and students as necessary to resolve issues or answer inquiries.
• Establish and maintain a system of departmental KPI performance measurements.
• Develop and train faculty and staff in the proper use of the purchasing and accounts payable systems, including providing guidance and direction relative to University purchasing and payments policies and procedures.
• Maintain University suppliers’ records and related documentation. Complete periodic review of suppliers’ records as required by University policies. Encourage suppliers’ participation in the electronic payment processes (ACH and SUA).
• Maintain supplier submitted W-9 documentation and designate 1099 recipients in accordance with IRS guidelines. Prepare and submit required IRS 1099 filings.
• Process international wire transactions, perform analysis of currency conversion and transaction charges. Investigate international payment issues, provide consultation to departments paying foreign suppliers and individuals.
• Review existing processes for strategic improvements and implementation of Lean principles.
• Staying current on regulatory requirements, continuing education, and best practices in Accounts Payables. Staying current on software changes and new system functionality and troubleshooting problems with software systems such as Banner, Buyway, Chrome River, Form Stack applications.
• Analysis of list of outstanding checks, identification, and processing of stale checks, collaboration with University departments to ensure proper payment processing and appropriate accounting for stale checks.
• Assist the Accounts Payable team with preparation and gathering supporting documentation for all internal and external audits.
• Collaborate with Student organizations to facilitate treasurers’ access to the procure-to-pay system. Maintain and update the training material in Canvas.
• Train and monitor student workers that assist with Accounts payable-related tasks.
• Other duties as assigned.

Minimum Qualifications:

Associate Degree in Business Administration, Accounting, Finance, or related field and 3-4 years of Accounts Payable and business operations experience; OR
Bachelor's Degree in Business Administration, Accounting, Finance, or related field and 1-2 years of Accounts Payable and business operations experience.

Knowledge, Skills and Abilities:

Commitment to ethical behavior with a willingness to adhere to all company policies and current financial legislation.
• Experience with complex ERP systems, web-based applications for financial transactions and expense management, document imaging systems, and electronic payment methods.
• Excellent communication skills, ability to work with representatives from various departments and outside suppliers.
• Excellent planning, problem solving, and analytical skills
• Motivation to develop and maintain internal and external relationships.
• Ability to work well independently and with others.

Special Instructions to Applicants:

Resume, Cover Letter, and the name of 3 employment references.

EO/AA Statement/Clery Act:

Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560.   As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.