EXECUTIVE DIRECTOR OF PRESIDENTIAL INITIATIVES AND SPECIAL PROJECTS

Posting Details

Security Sensitive Position? Yes Hours of Work 8:00 AM - 5:00 PM M-F
Position Details

Posting Number TSU202467 Official TSU Title EXECUTIVE DIRECTOR OF PRESIDENTIAL INITIATIVES AND SPECIAL PROJECTS Grant Title N/A Job Description Summary / TWC Summary
The Executive Director of Presidential Initiatives and Special Projects is a true right-hand to the President and Chief of Staff, actively participating in all matters of the organization as well as providing superior administrative support. Provides strategic and administrative support to executive office related to the business operations, functions, and activities of the department or division. Performs and completes special projects of a highly skilled nature. Essential Duties Summary

• Manages all executive transformative and transactional operations of the Office of the President
• Drafts and initiates correspondence and reports, gather resource information for meetings and presentations, and prepare and edit presentation materials and accompanying reports.
• Tracks key activities and milestones, managing deliverables to deadlines, integrating activities across work streams and surfacing project risks and concern as appropriate.
• Supports management and prioritization of the President’s strategic initiatives.
• Assists in monitoring and annual tracking of leadership goals, objectives, priorities, benchmarks and milestones.
• Plans strategies for streamlining and improving operations for the office of the President and the University.
• Serves as the executive focal for the President, both internally and externally.
• Performs information and knowledge management roles for the President.
• Cultivates strong professional relationships and develop open lines of communication between the President and internal departments and external partners.
• Reviews and prioritize the President’s incoming items and response correspondence.
• Manages and assists with meeting/call follow-ups; arranging calls, further meetings, email replies etc.
• Manages President’s travel.
• Creates, coordinates and seamlessly maintains/manages various task lists/calendars and workflows for the Office of the President and updating tasks for the team daily.
• Organizes internal meetings, video conferences and conference calls, including preparing meeting rooms, contacting attendees, facilitating their attendance, ensuring that required informational materials and equipment are prepared in advance
• Assists with preparation for various meetings, including Board of Regents meetings and all-employee Town Halls (build presentations, reports, spreadsheets, data analytics, conduct research etc.).
• Prepares PowerPoint presentations, excel spreadsheets, and letters on an ad hoc basis
• Leads and manages projects as assigned by the President.
• Coordinates and organizes timely submission of reports, prepare agendas, take minutes and action points, distribute and manage outcomes
• Arranges training and development for the executive team
• Administers the daily office operations, which may include the coordination and supervision of staff members.
• Assists in program/project planning, development and achievement of established goals and objectives.
• Coordinates calendar and independently schedules appointments for the President.
• Organizes the flow of clerical processes in the office.
• Researches information, compiles statistics, and gathers and computes various data. Verifies accuracy of information on standard University forms. Prepares graphs and charts for management use or presentations.
• Performs other job-related duties as assigned.

% FTE
1.0 Hiring Range $97,093.00 - $121,367.00 Education
Master’s degree or higher.

Academic Credentials beyond the Master’s Level is preferred. Required Licensing/Certification
N/A Knowledge, Skills, and Abilities
Knowledge of:

• Knowledge of project management and data driven practices for higher education
• Policies, procedures, and practices in higher education
• Banner and other job-related software systems.
• Microsoft Office Professional or similar applications.

Skill in:

• Excellent communication skills, including writing, public speaking and interpersonal communication
• Excellent analytical, critical thinking and problem-solving abilities
• Strong time management and organizational skills
• Excellent goal-setting, strategic planning and motivation skills
• Ability to work in fast-paced environments
• Experience with a variety of personalities and backgrounds in the workplace
• Superior presentation and negotiation skills

Ability to:

• Multi-task and prioritize workloads, roles, and responsibilities
• Use initiative and work alone with minimal supervision
• Work well under pressure, meet tight deadlines, think swiftly, remain calm and poised in a fast-paced environment
• Able to maintain confidentiality of highly sensitive information
• Prepare detailed reports
• Communicate effectively
• Work extended hours and weekends

Work Experience
Five (5) to seven (7) years of executive experience in educational organizations/ education field.

This role requires someone who is proactive, highly responsive, agile, strategic, solution oriented, and committed to excellent performance. Working/Environmental Conditions
Limited standing and/or walking
Handling light weight objects
Using or carrying equipment
Stoop, bend or lift Desired start date Position End Date (if temporary)
UA EEO Statement
It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.

Manual of Administrative Policies and Procedures Close Date 07/21/2021 Open Until Filled (overrides close field) No Special Instructions to Applicants Open to all applicants. Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a Master's degree or higher?
   • Yes
   • No
2. * Do you have academic credentials beyond the Master’s level?
   • Yes
   • No
3. * Do you have five (5) to seven (7) years of executive experience in educational organizations/education field?
   • Yes
   • No
4. * Do you have knowledge of Banner and other job-related software systems?
   • Yes
   • No

Applicant Documents
Required Documents

1. Resume
2. Cover Letter/Letter of Application
3. Official Transcripts

Optional Documents

1. Other Document
2. Reference Letter 1
3. Reference Letter 2
4. Reference Letter 3